Project actions

There are many available actions you can take on your projects in Asana. The actions shown below apply to projects, Search Views and My Tasks will have variations of these.

project actions

Click the three dot icon to access the following options:

  1. Project details - modify the name or description of your project
  2. Color - changes the colorcolor Users can associate a project or tag with a color. Read more of the project
  3. Copy Project Link
  4. Save layout as default
  5. Duplicate Project - duplicates the project
  6. Convert to template
  7. Import/Export or Print/Move to another team
  8. Archive - archivesarchives Archiving a project hides it from the sidebar and from search, but does not delete it. Read more the project
  9. Delete - deletes the project

Favorite the project by clicking the star symbol beside the project name, adding it to your sidebar for easy access.

Project Name & Description

A project’s name and description provides context on what the project is and what it is looking to achieve.

project description

When you open up a project:

  1. The project name is displayed prominently in the headerheader The header is part of the user interface between the top bar and the main pane and lets users navigate projects. Read more
  2. You can also edit the project name or description by clicking the “i” icon next to the project header

change project description

To change a project’s name and description:

  1. Click drop down arrow
  2. Select Edit Name & Description

Project description supports rich text and emojis.  

Print your project

print project

To print a project:

  1. Click the drop down arrow
  2. Hover over Export/Print and select the “Print” option

Your printed copy will include:

  • Task names and descriptions
  • Subtask names and descriptions
  • Section or column names
  • Incomplete/Complete checkbox
  • Custom fields
  • Task due dates

The printed version reflects the current View of your project or My Tasks. If you want the printed version to be sorted or filtered in any other way, simply change the View and try printing again.

You can also use the print option to save your project as a PDF. Most browsers will offer a “Save as PDF” option in their print dialog. Choose this option to save the print view of the project to your computer.

Duplicate your project

Duplicate a project to use it as a template for common workflows.

duplicate project

To duplicate a project:

  1. Click the drop down arrow next to the project’s title
  2. Select Duplicate Project

duplicate project dialog

From here, you are presented with a list of task fields to include in your new project. Check your desired fields and click Create New Project when you’re done.

For workflows you use all the time, consider using custom templates instead of duplicating projects one by one.

Move Project to another Team

This action is only available for public projects in OrganizationsOrganizations Organizations connect everyone in a company using Asana based on a shared email domain. Read more . Private projectsPrivate projects Private Projects are visible to the Project Members only. Read more will need to be made public for the purpose of moving them.

You can only move a project to Teams that you’re a Member of.

move project to another team

To move a project to another Team:

  1. Click the drop down arrow
  2. Select Move to Another Team
  3. Select the destination TeamTeam A team is a group of people in an Organization who are working together on a collection of projects. Read more (the checkmark indicates the Team the project currently resides in)

You can also move projects between Teams by dragging and dropping them in your sidebar.

Move projects to another Workspace or Organization

Workspaces and Organizations have hard barriers. In order to move a project to another space, you’ll need to create a new project in your chosen Workspace and Organization instead, and copy and paste task lists manually from the existing project to this new project.

However, you may wish to use this third-party integration. Kothar copies your project and replicates it in your chosen space, while the original project remains intact.

Project colors

If you have a lot of projects, but only a few are relevant or urgent to you, use the color feature to make those projects more visually distinct.

project colors

To change a project’s color:

  1. Click the drop down arrow
  2. Select Highlight Color
  3. (Optional:) Check the Set for Everyone box to set the project color for everyone across your Workspace or Organization

Import a project to Asana

You can import tasks to a project in Asana using CSV.

import tasks

Select the project header dropdown menu next to your project‘s name, hover over Add Tasks via, then choose CSV.

import tasks

Follow the instructions that follow, choosing the project to which you’d like to add your CSV file and the Organization it lives in.

To import projects or tasks into Asana, you can also duplicate the tasks you’d like to move to Asana as a list, and paste that list into a project. Asana will automatically create a new task after each line break.

Note that our support team cannot offer assistance with third-party tools as they are not developed by Asana.

Export your project

You can export your project to the text-based file formats JSON or CSV.  

Aside from projects, you can also export a Search View or your My Tasks.  

export project

To export a project:

  1. Click the drop down arrow next to the project’s title
  2. Hover over Export/Print
  3. Select your desired file type

Learn more about exporting projects.  

You can export up to 2,000 tasks to a CSV file, including subtasks.

Archive a project

Archiving a project allows you to hide it from the sidebar and from search. Archive projects that have been completed or deferred, so you can focus on more active projects.

archive project

To archive a project:

  1. Click the drop down arrow
  2. Select Archive Project

Once archived, the project will disappear from everyone’s sidebar and from search results. Though an archived project will not show in search by name, its individual tasks will still appear in searchsearch Search allows you to find any task, project, or Conversation in your Workspace or Organization. Read more results.

Anyone with a link to the archived project (perhaps in an old email notification, InboxInbox My Inbox displays activity on tasks, projects, or conversations a user follows. Read more notification, through a task that belongs to another project, or is assignedassigned The person responsible for the task or subtask. Asana allows one assignee per task or subtask. Read more to them) will be able to access the project easily.

Tasks in archived projects that are assigned to you will still show in your My Tasks.

Unarchive a project

Unarchive a project to reactivate it and bring it back into search.

unarchive project

To unarchive a project:

  1. Click the drop down arrow
  2. Select Unarchive Project
  3. Click the restore prompt in the top right hand corner

The project will then reappear in the sidebarsidebar Use the sidebar to navigate to the dashboard, starred items, projects, and teams. The sidebar can be collapsed. Read more and in searchsearch Search allows you to find any task, project, or Conversation in your Workspace or Organization. Read more results.

Archived projects will never expire and do not get deleted.

Finding archived projects in the sidebar

If you want to reference an archived project from time to time, you can choose to Show Archived Projects in the sidebar.

archived projects in sidebar

To find archived projects:

Scroll to the bottom of your projects in the sidebarsidebar Use the sidebar to navigate to the dashboard, starred items, projects, and teams. The sidebar can be collapsed. Read more and click Show more projects…; once the projects load, scroll to the bottom of the list again and select Show Archived Projects

Refresh the page to hide archived projects again.

Delete a project

Assigned tasks and tasks associated to other projects will not get deleted.

delete project

To delete a project:

  1. Click the drop down arrow
  2. Select Delete Project

All Project Members will receive an email notification of the deletion and the person who deleted it will receive a link to undelete it, if they so choose. This undelete link will expire after 7 days. Project deletion emails won’t be sent if the project is less than one day old and has zero tasks in it.

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Asana Lessons

Learn the Asana basics in less than 15 minutes with these quick lessons


Tasks Lessons

Track all of your work

3 Minutes

My Tasks

My Tasks Lessons

Always know what to do next

3 Minutes


Projects Lessons

Work with teammates

3 Minutes


Inbox Lessons

Communicate even faster

3 Minutes

You can use tasks to track, collaborate on, and organize all your work.

Tasks can be to-dos, ideas, notes, or reminders.

Assign a task to yourself or a teammate.

Press Tab+M to quickly assign a task to yourself.

Add a due date so your deadline is clear.

Add instructions and expectations in the task description field.

Type @ to link to other tasks, people, conversations, or projects.

When you @mention someone, they’ll be added to your task as a follower.

Followers get notified when new comments or attachments are added.

Add anyone who needs to stay up to date on your task as a follower.

They can always unfollow to stop getting notifications on your task.

Add comments to ask questions or give followers updates.

Heart a comment to let followers know you’ve seen it.

Add relevant files or irrelevant GIFs as attachments.

You can also attach directly from Dropbox, Google Drive, or Box.

Create subtasks to break your task into smaller steps.

When you’ve added a subtask, press enter to add another.

Subtasks can contain all the same details as regular tasks.

Click the comment bubble to add comments or attachments to a subtask.

You can create tasks from any screen using your top bar.

Every Task has a unique URL to easily copy and share.

Congrats! Looks like you’re up to the task.

On to the next lesson!

Always know what to do next with My Tasks.

My Tasks is a list of every task assigned to you.

It makes managing your work simple.

Click on your My Tasks list and start typing to add tasks.

Like a text document, add a new line for each new task or paste in any list.

Forward to to turn your emails into tasks

Asana will translate your email into a task, including your attachments.

New tasks will appear at the top of your list in New Tasks.

Tasks you add to My Tasks are private to you.

Click Make Public to share them with your team.

Prioritize tasks as Today, Upcoming, or Later.

Click on the blue dot next to the task, to quickly sort it.

Mark the tasks you’ll have time for Today.

Teammates can view your My Tasks list to see what you’re up to.

They’ll only see tasks you’ve made public or shared in a project (more on projects later).

Mark tasks due within a week as Upcoming so you can see what will be due soon.

On its due date, your task will move from Upcoming to Today.

Just like magic.

Mark tasks due in more than a week for Later.

They’ll be out of your way until their due date approaches.

Your tasks will move from Later to Upcoming a week before they’re due.

Keep My Tasks prioritized to always know what to work on and what’s coming next.

Now you know how to track and plan your work!

Next, learn how to work with your team in Asana.

Work together on groups of tasks with projects.

Projects help you track and organize the steps in a process or initiative.

Like an event plan, product launch, or editorial calendar.

Like My Tasks, simply click and type to add tasks to your project.

If you have your steps in a document or email already, paste in that list.

Add tasks to your project from email.

View your project’s unique email address from the project dropdown menu.

Add your tasks to other related projects.

Tasks can be included in multiple projects.

Add sections to organize tasks in a list project.

Type Tab+N at the end of any task title to make it a section.

Or, add columns to organize tasks in a boards project.

Drag and drop tasks between or within columns to reorder.

Assign your tasks and set due dates.

Never miss a deadline with your project calendar.

Drag and drop tasks on your calendar to change their due dates.

Add everyone who needs to stay updated on your project as members.

Project members will get notified of new conversations, statuses, and tasks.

Post conversations to make announcements or start discussions.

Your post will be sent to all project members.

Use Progress to see how your project is moving forward.

Set a project status to update your team on how it’s going.

The Project Owner will be reminded to set a status once a week.

Open and organize projects from your sidebar.

Favorite projects to pin them to the top of your sidebar.

Click the star button on the left of your project name to favorite it.

Create new projects from any screen using your top bar.

Now you can move projects forward with your team.

Just one more lesson before you dive in.

Communicate and coordinate faster with Inbox.

Check Inbox to quickly read and respond to your latest updates.

Inbox will notify you when you have a task due…

and when teammates update tasks, conversations, and projects you follow.

Open and respond to updates without leaving Inbox.

Click an update and you’ll have all the context you need to respond.

Archive updates you’re ready to dismiss.

Click the X that appears on the right of an update to archive it.

Open Archive to move dismissed updates back to your Inbox.

Click the arrow that appears on the right of an archived update to move it back to Inbox.

Unfollow tasks or projects to stop receiving updates about them.

In the end, you have control over the updates you receive (or choose not to receive)

When you’re ready, you can turn Asana’s Email notifications off.

Most communication with your team can be more easily managed from Inbox. Just remember to check it often.

Congratulations! Now you’re ready to have a great work day with Asana.