Project actions

There are many available actions you can take on your projects in Asana. The actions shown below apply to projects, Search Views and My Tasks will have variations of these.

project actions

Click on the drop-down icon to access the following options:

  1. Edit project details - modify the name or description of your project
  2. Set color & icon - changes the colorcolorUsers can associate a project or tag with a color.Read more of the project
  3. Copy Project Link
  4. Save layout as default
  5. Duplicate Project - duplicates the project
  6. Convert to template
  7. Add to Portfolio
  8. Import/Export or Print/Move to another team
  9. Archive - archivesarchivesArchiving a project hides it from the sidebar and from search, but does not delete it.Read more the project
  10. Delete - deletes the project

Favorite the project by clicking the star symbol beside the project name, adding it to your sidebar for easy access.

Project Name and Description

A project's name and description provides context on what the project is and what it is looking to achieve.

project description

When you open up a project:

  1. The project name is displayed prominently in the headerheaderThe header is part of the user interface between the top bar and the main pane and lets users navigate projects.Read more
  2. You can also edit the project name or description by clicking the "i" icon next to the project header

change project description

To change a project's name and description:

  1. Click drop down arrow
  2. Select Edit project details

Project description supports rich text and emojis.  

Print a Project

print project

To print a project:

  1. Click the drop down arrow
  2. Hover over Export/Print and select the "Print" option

Your printed copy will include:

  • Task names and descriptions
  • Subtask names and descriptions
  • Section or column names
  • Incomplete/Complete checkbox
  • Custom fields
  • Task due dates

The printed version reflects the current View of your project or My Tasks. If you want the printed version to be sorted or filtered in any other way, simply change the View and try printing again.

You can also use the print option to save your project as a PDF. Most browsers will offer a "Save as PDF" option in their print dialog. Choose this option to save the print view of the project to your computer.

Duplicate a Project

Duplicate a project to use it as a template for common workflows.

duplicate project

To duplicate a project:

  1. Click the drop down arrow next to the project's title
  2. Select Duplicate Project

duplicate project dialog

From here, you are presented with a list of task fields to include in your new project. Check your desired fields and click Create New Project when you're done.

For workflows you use all the time, consider using custom templates instead of duplicating projects one by one.

Move a Project to Another Team

This action is available for both public projects and Private ProjectsPrivate ProjectsPrivate Projects are visible to the Project Members only.Read more in OrganizationsOrganizationsOrganizations connect everyone in a company using Asana based on a shared email domain.Read more.

The caveat being in order to move a private project you would need to be a member of both teams.

You can only move a project to teams that you're a Member of.

move project to another team

To move a project to another Team:

  1. Click the drop down arrow
  2. Select Move to Another Team
  3. Select the destination teamteamA team is a group of people in an Organization who are working together on a collection of projects.Read more (the checkmark indicates the Team the project currently resides in)

You can also move projects between Teams by dragging and dropping them in your sidebar.

Move projects to another Workspace or Organization

Workspaces and Organizations have hard barriers. In order to move a project to another space, you'll need to create a new project in your chosen Workspace and Organization instead, and copy and paste task lists manually from the existing project to this new project.

However, you may wish to use this third-party integration. Kothar is a tool for transferring Asana projects between workspaces. It copies your project and replicates it in your chosen space, while the original project remains intact.

Copy the task URL to easily share with team members

copy link

To copy a project link:

  1. Click the drop down arrow
  2. Select Copy Project Link

Project Colors

If you have a lot of projects, but only a few are relevant or urgent to you, use the color feature to make those projects more visually distinct.

project colors

To change a project's color:

  1. Click the drop down arrow
  2. Select Highlight Color
  3. (Optional:) Check the Set for Everyone box to set the project color for everyone across your Workspace or Organization

Import a Project to Asana

You can import tasks to a project in Asana using CSV.

import tasks

Select the project header dropdown menu next to your project‘s name, hover over Import then choose CSV.

import tasks

Follow the instructions that follow, choosing the project to which you'd like to add your CSV file and the Organization it lives in.

To import projects or tasks into Asana, you can also duplicate the tasks you’d like to move to Asana as a list, and paste that list into a project. Asana will automatically create a new task after each line break.

Note that our support team cannot offer assistance with third-party tools as they are not developed by Asana.

Export a Project

You can export your project to the text-based file formats JSON or CSV.

Aside from projects, you can also export a Search View or your My Tasks.  

export project

To export a project:

  1. Click the drop down arrow next to the project's title
  2. Hover over Export/Print
  3. Select your desired file type

Learn more about exporting projects.  

You can export up to 2,000 tasks to a CSV file, including subtasks.

Archive a Project

Archiving a project allows you to focus on more active projects.

archive project

To archive a project:

  1. Click the drop down arrow
  2. Select Archive Project

Anyone with a link to the archived project (perhaps in an old email notification, InboxInboxMy Inbox displays activity on tasks, projects, or conversations a user follows.Read more notification, through a task that belongs to another project, or is assignedassignedThe person responsible for the task or subtask. Asana allows one assignee per task or subtask.Read more to them) will be able to access the project easily. You can also find through Search.

Tasks in archived projects that are assigned to you will still show in your My Tasks.

Unarchive a Project

You can always restore a Project via the Project Header or via the sidebar.

unarchive project

To unarchive a project via the Project header:

  1. Click the drop down arrow
  2. Select Unarchive Project
  3. Click the restore prompt in the top right hand corner

unarchive sidebar

To unarchive a Project via the sidebar:

  1. Click on the three dot icon next to the archived Project's name
  2. Select Unarchive Project
  3. Click the restore prompt in the top right hand corner

Archived projects will never expire and do not get deleted. Refresh the page to hide archived projects again.

Delete a Project

Assigned tasks and tasks associated to other projects will not get deleted.

delete project

To delete a project:

  1. Click the drop down arrow
  2. Select Delete Project

All Project Members will receive an email notification of the deletion and the person who deleted it will receive a link to undelete it, if they so choose. This undelete link will expire after 7 days. Project deletion emails won't be sent if the project is less than one day old and has zero tasks in it.

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