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- Viewing your Project on a Timeline
- Setting Colors on your Timeline
- Dependencies on your Timeline
- Sections on your Timeline
- Sorting on your Timeline
- Subtask count on Timeline
- Filtering on Timeline
- Portfolio Timeline
Timeline is a beautiful, living view of how your work fits together that helps you start projects on the right foot, and hit your deadlines. With Timeline, you can create a project plan that shows how all of the pieces of your project fit together, share plans to get buy in and give everyone confidence that your team will deliver on time, and adapt your plan as problems arise and work inevitably changes to keep your project on track.
Viewing your project on a Timeline
You can view any project that you have in Asana in Timeline view.
To access your project’s Timeline, click on the Timeline tab in your project view.
Subtasks do not automatically inherit the project or assignee from their parent tasks. You need to manually add a subtask to a project and add a due date/date range in order for it to appear in the project’s Timeline
- Any task in your project that has a due date or date range added will automatically show up on your Timeline.
- Unscheduled tasks in your project that don’t have due dates will appear to the right of your Timeline in the Unscheduled Tasks section.
- Hide Unscheduled Tasks by clicking the X icon to the right of this section.
You can also hide your unscheduled tasks bar by clicking the Unscheduled toggle icon on your project toolbar.
Scheduling tasks on your Timeline
To move tasks from Unscheduled Tasks and onto your Timeline, you can drag the task from the unscheduled bucket onto the correct dates on your Timeline, or click back into your list or board view and add a due date or date range to that task. Once the task has a due date, it will appear on your Timeline.
Add a due date range to the task:
Click the due date picker in your task and select Add start date at the bottom. First choose the day your task should start, then a due date.
This date or date range will appear on your Timeline.
Rescheduling tasks in bulk
You may need to reschedule planned tasks in bulk to align with dates of the parent task or bumps in the project.
How to push out mass dates:
You can do this in Timeline view.
You can multiselect tasks, then drag across to where you see a more realistic date on your timeline.
Once you’ve clicked into timeline - (but not on the actual task), hold the command button on your keyboard, then drag the blue rectangle that appears around the task you want to move at the same time. A notification will appear telling you this task has been rescheduled.
Multiselect and bulk move
- Click the first task in your selection
- Hold the command key on your keyboard
- Multiselect other tasks and move when rectangle is blue
- Drag to the new time frame
- All the other tasks should appear with dates adjusted accordingly
You can shift multiple due dates in a list by: changing the View to Sort by Due Date, multi-selecting the tasks you want to change, or press and hold command (Ctrl on a PC) then use the up and down arrows to adjust all the due dates one day at a time.
Create a new task on your Timeline
To create a new task from your Timeline, you can click directly on your Timeline on the date that you’d like to schedule the task and type in the name of your task. You can then click into the task’s details to add additional information and assign to the appropriate person, and the task will appear directly on your Timeline as well as in your list or board view.
Setting colors on your Timeline
The best way to set colors on Timeline is to create custom fields and set colors for each field. Then, when you set a custom field value on tasks, that color can be viewed on your Timeline.
To set colors on your Timeline, click on the Timeline menu icon in the top right corner of your Timeline, then click on the “color” drop down to choose your color preferences.
You can choose “Asana Default”, which pulls from other colors you have set in Asana, or you can set your color logic based on custom fields. Once you’ve chosen which custom field you’d like to use, you can save that view for everyone, so your entire team will see the same color logic when they view the project in Timeline.
Dependencies on your Timeline
You can set dependencies directly on your Timeline by clicking the connector icon that appears when hovering over a task and then dragging to another task.
To draw dependencies on your Timeline:
- Click on the connector icon when hovering over a task.
- Drag the connector over to the task you wish to mark as Dependent On.
If the tasks in your project are dependent on others, they will show as connected on your Timeline.
If there are no date conflicts, a task will be connected to the task it’s dependent on via a grey line on your Timeline.
If dependent tasks overlap on your Timeline, for example if one task has a start date that starts before a task it is dependent on is completed, a red dependency line will show up on your Timeline to indicate that there is a potential conflict.
Zooming on your Timeline
You can Zoom on your Timeline according to: Days, Weeks, Months, Quarters, Half-year or Years.
Sharing your Timeline
Anyone with access to your project will have access to the project’s Timeline. If you’d like to share a Timeline with someone in your company, you can send them the link to your project’s Timeline if the project is public by copying the URL. Alternatively, add them as a follower to tasks in your project if the project is private.
Sections on your Timeline
Sections add a new level of categorization to your project plan. You can now view your work your way, share a plan with more visual indicators of task types, and adapt your plan while knowing how tasks are grouped. We’ve added the ability to view your Timeline sections or sort by date.
To add, remove, or reorder Sections in the Timeline, you need to do so from the project list or board view. Once you’ve made changes, your Timeline view will automatically update.
Sorting on Timeline
You can also sort your tasks on Timeline by either start date or due date or Assignee and then save that as your default view.
To sort your tasks on Timeline:
- Click the Sort by icon
- Select either Start Date or Due Date or Assignee
To save your view click on the drop-down arrow next to the project header and click Save layout as default.
Once you sort your tasks on Timeline by start date or due date or assignee, the project Sections will disappear. To navigate back to your sections, sort by None.
Subtask count on Timeline
You can also view the amount of subtasks on a particular task directly from your Timeline.
The subtask count will appear next to the task name on your Timeline.
Filtering on Timeline
You can filter your Timeline according to your desired preferences using your project toolbar.
You can filter your Timeline to show: Incomplete, Complete or All tasks.
Please note that we’re gradually rolling out this feature.
Portfolio Timeline allows you to visualize, share, and adjust how initiatives are sequenced so you can best utilize your resources and hit your deadlines.
Find out more about Portfolio Timeline in the Guide article here.