Premium & Enterprise authentication

By default, Asana’s regular authentication apply and your Organization Members have the choice to either use a traditional password or Google SSO to log into their respective accounts.

In Premium and Enterprise Organizations, Administrators can select how their Members log into Asana, set password complexity requirements and force reset all Members’ passwords.

Premium and Enterprise authentication settings only apply to your Organization Members. Organization Guests are not affected by your authentication settings.

Password complexity & Force password reset

Administrators have the option to force reset passwords for all Members in the Organization, and set a strength level requirement for passwords.

To manage password complexity and reset passwords

  1. Click your profile photo and select Organization SettingsOrganization Settings Organization settings are preferences set by Administrators and affect all Organization Members. Read more from the drop down menu
  2. Navigate to the Administration tab
  3. Select the Password Strength dropdown menu to choose between Strong and Simple password strengths
  4. Choose Password Reset to force reset all passwords

When you force reset passwords for your Organization, Members will be prompted to reset their password upon their next log in. Members already logged into their Asana account will be force logged out and will need to reset their password.

Google SSO

If your company uses Google Apps for business or education, and you are using the Premium or Enterprise version of Asana, you have the option to require your Members to authenticate via Google.

To change your Organization to Google SSO

  1. Click your profile photo and select Organization SettingsOrganization Settings Organization settings are preferences set by Administrators and affect all Organization Members. Read more from the drop down menu
  2. Navigate to the Administration tab
  3. Select the Members must log in with their Google Account radial button

From here, you will be redirected to a Google login page. Enter your Google login credentials to complete the setup.

You must enter the Google credentials tied to your company’s Organization email domain.

Once this change has been saved, any passwords associated to your Members’ Asana accounts will no longer work and they will be required to use Google SSO.

If you are changing the email domain associated with your Google accounts, please contact us so that we can add the new domain to your Organization.

SAML

If your company uses an identity provider like OneLogin, Okta, LastPass, Bitium, Azure AD, SecureAuth, or Active Directory, and you’re using the Enterprise version of Asana, your IT department will want to configure SAML. To set up SAML, you must:

  • Belong to an Enterprise Organization
  • Be an AdministratorAdministrator An Organization's Administrator can update the Organization settings from the administrator console. Read more of your Enterprise Organization

Once an Enterprise Organization has been set up with SAML, the Organization Members will no longer need a password to log into their accounts. From the login page, they can just enter their email and click Log In, leaving the password field empty.

Step One: Configure your IDP

If you meet those conditions, the first step is to configure Asana with your identity provider. The steps for OneLogin, Okta, LastPass, Bitium, SecureAuth, and ActiveDirectory are listed below, but you can also do this for other identity providers:

OneLogin

  • In OneLogin, go to Apps > Find apps
  • Search for Asana
  • Click add next to Asana
  • Click Continue
  • Copy the the sign-in page URL and x.509 certificate somewhere for use in Step Two

Okta

  • In Okta, click the Applications tab
  • Search for Asana
  • Copy the Log-in URL and the x.509 certificate for use in Step Two
  • Learn more here.  

LastPass

  • In LastPass Enterprise, first go to your Enterprise Console and select the SAML tab at the top of the console. You will then be taken to the main SAML page
  • Click the Asana app icon
  • Follow the instructions on the screen
  • Copy the Log-in URL and the x.509 certificate for use in Step Two

Bitium

  • In Bitium, click Manage Apps from the top bar
  • Click Add An App
  • Search for Asana
  • Copy the Log-in URL and the x.509 certificate for use in Step Two
  • Learn more here.  

Azure AD

Check out this article to find out how to set up SAML for Asana with Azure AD.  

Active Directory

Check out this document to find out how to set up SAML for Asana with Active Directory.  

You could also try Okta Cloud Connect. Okta Cloud Connect is a free edition of Okta for one application. It allows you to set up Okta for AD integration and SSO for one core application. You can find more information here.  

SecureAuth

Check out this article for step-by-step instructions on setting up SAML for Asana with SecureAuth.  

Step Two: Configure Asana

After you’ve configured Asana with your identity provider, you now make the appropriate changes in Asana.

To change your Organization to SAML

  1. Click your profile photo and select Organization SettingsOrganization Settings Organization settings are preferences set by Administrators and affect all Organization Members. Read more from the drop down menu
  2. Navigate to the Administration tab
  3. Select the Members must log in via SAML radial button
  4. Paste the sign-in page URL that you copied from Step One into its corresponding field
  5. Paste the X.509 Certificate that you copied from Step One into its corresponding field
  6. Click the Save button

Once set up properly, anyone who belongs to your company’s Enterprise Organization will be required to log in to their Asana account with your preferred identity provider (regardless of other Organizations or Workspaces their account may belong to).

If you are an Administrator and are having trouble with setting up SAML for your Enterprise Organization, contact us.  

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Asana Lessons

Learn the Asana basics in less than 15 minutes with these quick lessons

Tasks

Tasks Lessons

Track all of your work

3 Minutes

My Tasks

My Tasks Lessons

Always know what to do next

3 Minutes

Projects

Projects Lessons

Work with teammates

3 Minutes

Inbox

Inbox Lessons

Communicate even faster

3 Minutes

You can use tasks to track, collaborate on, and organize all your work.

Tasks can be to-dos, ideas, notes, or reminders.

Assign a task to yourself or a teammate.

Press Tab+M to quickly assign a task to yourself.

Add a due date so your deadline is clear.

Add instructions and expectations in the task description field.

Type @ to link to other tasks, people, conversations, or projects.

When you @mention someone, they’ll be added to your task as a follower.

Followers get notified when new comments or attachments are added.

Add anyone who needs to stay up to date on your task as a follower.

They can always unfollow to stop getting notifications on your task.

Add comments to ask questions or give followers updates.

Heart a comment to let followers know you’ve seen it.

Add relevant files or irrelevant GIFs as attachments.

You can also attach directly from Dropbox, Google Drive, or Box.

Create subtasks to break your task into smaller steps.

When you’ve added a subtask, press enter to add another.

Subtasks can contain all the same details as regular tasks.

Click the comment bubble to add comments or attachments to a subtask.

You can create tasks from any screen using your top bar.

Every Task has a unique URL to easily copy and share.

Congrats! Looks like you’re up to the task.

On to the next lesson!

Always know what to do next with My Tasks.

My Tasks is a list of every task assigned to you.

It makes managing your work simple.

Click on your My Tasks list and start typing to add tasks.

Like a text document, add a new line for each new task or paste in any list.

Forward to x@mail.asana.com to turn your emails into tasks

Asana will translate your email into a task, including your attachments.

New tasks will appear at the top of your list in New Tasks.

Tasks you add to My Tasks are private to you.

Click Make Public to share them with your team.

Prioritize tasks as Today, Upcoming, or Later.

Click on the blue dot next to the task, to quickly sort it.

Mark the tasks you’ll have time for Today.

Teammates can view your My Tasks list to see what you’re up to.

They’ll only see tasks you’ve made public or shared in a project (more on projects later).

Mark tasks due within a week as Upcoming so you can see what will be due soon.

On its due date, your task will move from Upcoming to Today.

Just like magic.

Mark tasks due in more than a week for Later.

They’ll be out of your way until their due date approaches.

Your tasks will move from Later to Upcoming a week before they’re due.

Keep My Tasks prioritized to always know what to work on and what’s coming next.

Now you know how to track and plan your work!

Next, learn how to work with your team in Asana.

Work together on groups of tasks with projects.

Projects help you track and organize the steps in a process or initiative.

Like an event plan, product launch, or editorial calendar.

Like My Tasks, simply click and type to add tasks to your project.

If you have your steps in a document or email already, paste in that list.

Add tasks to your project from email.

View your project’s unique email address from the project dropdown menu.

Add your tasks to other related projects.

Tasks can be included in multiple projects.

Add sections to organize tasks in a list project.

Type : at the end of any task title to make it a section.

Or, add columns to organize tasks in a boards project.

Drag and drop tasks between or within columns to reorder.

Assign your tasks and set due dates.

Never miss a deadline with your project calendar.

Drag and drop tasks on your calendar to change their due dates.

Add everyone who needs to stay updated on your project as members.

Project members will get notified of new conversations, statuses, and tasks.

Post conversations to make announcements or start discussions.

Your post will be sent to all project members.

Use Progress to see how your project is moving forward.

Set a project status to update your team on how it’s going.

The Project Owner will be reminded to set a status once a week.

Open and organize projects from your sidebar.

Favorite projects to pin them to the top of your sidebar.

Click the star button on the left of your project name to favorite it.

Create new projects from any screen using your top bar.

Now you can move projects forward with your team.

Just one more lesson before you dive in.

Communicate and coordinate faster with Inbox.

Check Inbox to quickly read and respond to your latest updates.

Inbox will notify you when you have a task due…

and when teammates update tasks, conversations, and projects you follow.

Open and respond to updates without leaving Inbox.

Click an update and you’ll have all the context you need to respond.

Archive updates you’re ready to dismiss.

Click the X that appears on the right of an update to archive it.

Open Archive to move dismissed updates back to your Inbox.

Click the arrow that appears on the right of an archived update to move it back to Inbox.

Unfollow tasks or projects to stop receiving updates about them.

In the end, you have control over the updates you receive (or choose not to receive)

When you’re ready, you can turn Asana’s Email notifications off.

Most communication with your team can be more easily managed from Inbox. Just remember to check it often.

Congratulations! Now you’re ready to have a great work day with Asana.