Comment-only projects

Comment-only permissions for board and list projects allow teammates to view or comment on projects without giving them access to edit them. This makes it easier to share the information in a project with anyone that needs it, while preventing any accidental or unnecessary changes to it. Capture feedback on projects and update stakeholders, while keeping the structure of your projects intact. Comment only is perfect for company wikis, templates, points of reference and processes that have been solidified and shouldn’t be changed.

Change a project to comment only

Only project members who have editing permissions can modify a comment-only project. Those who are not project members, but may still have access the project as a whole or to any of the individual tasks within it, will only be able to access the project as a comment-only viewer.

project member access settings

To change the permission settings of the project to comment only:

  1. Click the + button in the top right corner of your project to open the Project Members & Access settings menu
  2. Click on the Members of [Team Name] and task followers can dropdown and select permission setting

From this menu you can choose to share the project with the team or make it private to project members, and restrict what these members can do within it.

Once you change this setting, your public project will be comment-only for people who are in your team or Organization, but not those who are project members. Making this change will not affect the project access settings for existing project members.

Change access settings for individual project members

The Project Owner and project members with editing permissions can give other project members editing access by changing their individual access settings to Can edit.

change member access settings

To change project members access settings:

  • Click the + button in the top right corner of your project to open the Project Members & Access settings menu
  • Click on the dropdown menu beside the name of the project member you’re changing the settings for
  • Select Can edit to give them full project access, or Can comment to limit access to comment only
  • Project Owners can appoint ownership to another project member, or remove them from the project
  • Close the menu to save your changes

comment only view

Project members who are set to comment only will see the Comment only button in the project view.

Individual user project permissions

Project members can be given individual permissions regardless of the project’s default setting. On the project level, members who can comment only or are assigned a task with comment only permissions, can only post project conversations and project status updates.

The table below outlines the capabilities of project members with editing permissions, those with comment-only access and those with comment-only access who have also been assigned a task in that project.

Can edit: Can comment: Can comment with task assigned:
Complete Tasks Complete Tasks
Modify Assignee Modify Assignee
Modify Due Date Modify Due Date
Modify Task Title & Description
Add / Remove Tags
Add / Modify Subtasks
Add / Modify Task Waiting On…
Modify Custom Field Values Modify Custom Field Values
Add / Remove Attachments Add / Remove Attachments Add / Remove Attachments
Comment on a Task Comment on a Task Comment on a Task
Modify Task Followers Modify Task Followers Modify Task Followers
Like Tasks or Comments Like Tasks or Comments Like Tasks or Comments

If you have comment-only access and are assigned a task, subtasks of that task must also be assigned to you in order to be able to action them.

Tasks associated with multiple projects

If a task is multi-homed, project members who have access to all projects the task lives in will inheret the greatest permissions.

For example, anyone who has full editing access to a task in one project, will not lose that access if the task is multi-homed to another project in which they only have commenting access. This means you won’t lose editing privileges on tasks should they also be added to projects you have comment only access to.

This also means that anyone set to Can comment in one project will gain edit access on a task that’s added to another project in which they have Can edit access.

Log in

or

Forgot password?

Sign Up

Please use your work email address, so we can connect you with your team in Asana.

Sign Up

Please use your work email address, so we can connect you with your team in Asana.

Try Now

Please use your work email address, so we can connect you with your team in Asana.

Buy Now

Please use your work email address, so we can connect you with your team in Asana.

Enter a work email address

This email looks like a personal email address. If you want to be connected with your team, please use your work email address.

Enter a work email address

Why are we asking? Continue with my email

Oops, we couldn’t sign you up!

We tried, but there was a problem creating your account. Please close this window and try again!

Hey there, we’ve already met!

Add link to

Error: Please select a workspace before adding link


Sorry, we don’t support this browser

Asana doesn’t work with the internet browser you are currently using. Please sign up using one of these supported browsers instead.

Asana Lessons

Learn the Asana basics in less than 15 minutes with these quick lessons

Tasks

Tasks Lessons

Track all of your work

3 Minutes

My Tasks

My Tasks Lessons

Always know what to do next

3 Minutes

Projects

Projects Lessons

Work with teammates

3 Minutes

Inbox

Inbox Lessons

Communicate even faster

3 Minutes

You can use tasks to track, collaborate on, and organize all your work.

Tasks can be to-dos, ideas, notes, or reminders.

Assign a task to yourself or a teammate.

Press Tab+M to quickly assign a task to yourself.

Add a due date so your deadline is clear.

Add instructions and expectations in the task description field.

Type @ to link to other tasks, people, conversations, or projects.

When you @mention someone, they’ll be added to your task as a follower.

Followers get notified when new comments or attachments are added.

Add anyone who needs to stay up to date on your task as a follower.

They can always unfollow to stop getting notifications on your task.

Add comments to ask questions or give followers updates.

Heart a comment to let followers know you’ve seen it.

Add relevant files or irrelevant GIFs as attachments.

You can also attach directly from Dropbox, Google Drive, or Box.

Create subtasks to break your task into smaller steps.

When you’ve added a subtask, press enter to add another.

Subtasks can contain all the same details as regular tasks.

Click the comment bubble to add comments or attachments to a subtask.

You can create tasks from any screen using your top bar.

Every Task has a unique URL to easily copy and share.

Congrats! Looks like you’re up to the task.

On to the next lesson!

Always know what to do next with My Tasks.

My Tasks is a list of every task assigned to you.

It makes managing your work simple.

Click on your My Tasks list and start typing to add tasks.

Like a text document, add a new line for each new task or paste in any list.

Forward to x@mail.asana.com to turn your emails into tasks

Asana will translate your email into a task, including your attachments.

New tasks will appear at the top of your list in New Tasks.

Tasks you add to My Tasks are private to you.

Click Make Public to share them with your team.

Prioritize tasks as Today, Upcoming, or Later.

Click on the blue dot next to the task, to quickly sort it.

Mark the tasks you’ll have time for Today.

Teammates can view your My Tasks list to see what you’re up to.

They’ll only see tasks you’ve made public or shared in a project (more on projects later).

Mark tasks due within a week as Upcoming so you can see what will be due soon.

On its due date, your task will move from Upcoming to Today.

Just like magic.

Mark tasks due in more than a week for Later.

They’ll be out of your way until their due date approaches.

Your tasks will move from Later to Upcoming a week before they’re due.

Keep My Tasks prioritized to always know what to work on and what’s coming next.

Now you know how to track and plan your work!

Next, learn how to work with your team in Asana.

Work together on groups of tasks with projects.

Projects help you track and organize the steps in a process or initiative.

Like an event plan, product launch, or editorial calendar.

Like My Tasks, simply click and type to add tasks to your project.

If you have your steps in a document or email already, paste in that list.

Add tasks to your project from email.

View your project’s unique email address from the project dropdown menu.

Add your tasks to other related projects.

Tasks can be included in multiple projects.

Add sections to organize tasks in a list project.

Type : at the end of any task title to make it a section.

Or, add columns to organize tasks in a boards project.

Drag and drop tasks between or within columns to reorder.

Assign your tasks and set due dates.

Never miss a deadline with your project calendar.

Drag and drop tasks on your calendar to change their due dates.

Add everyone who needs to stay updated on your project as members.

Project members will get notified of new conversations, statuses, and tasks.

Post conversations to make announcements or start discussions.

Your post will be sent to all project members.

Use Progress to see how your project is moving forward.

Set a project status to update your team on how it’s going.

The Project Owner will be reminded to set a status once a week.

Open and organize projects from your sidebar.

Favorite projects to pin them to the top of your sidebar.

Click the star button on the left of your project name to favorite it.

Create new projects from any screen using your top bar.

Now you can move projects forward with your team.

Just one more lesson before you dive in.

Communicate and coordinate faster with Inbox.

Check Inbox to quickly read and respond to your latest updates.

Inbox will notify you when you have a task due…

and when teammates update tasks, conversations, and projects you follow.

Open and respond to updates without leaving Inbox.

Click an update and you’ll have all the context you need to respond.

Archive updates you’re ready to dismiss.

Click the X that appears on the right of an update to archive it.

Open Archive to move dismissed updates back to your Inbox.

Click the arrow that appears on the right of an archived update to move it back to Inbox.

Unfollow tasks or projects to stop receiving updates about them.

In the end, you have control over the updates you receive (or choose not to receive)

When you’re ready, you can turn Asana’s Email notifications off.

Most communication with your team can be more easily managed from Inbox. Just remember to check it often.

Congratulations! Now you’re ready to have a great work day with Asana.