Team permissions

Access to a Team in Asana is contextual and there are a few permission settings that affect who can access a Team and its Public ProjectsPublic ProjectsPublic Projects are visible to all Team and project members.Read more and team conversationsteam conversationsYou can start a team Conversation to make an announcement, discuss multiple projects, or share team-related information.Read more.

If somebody belongs to a Team, then they have access to all Team Conversations and public projects within that Team.

Organization guestsguestsGuests are people working in your Organization who do not share your company's email domain.Read more must belong to a Team to access its public projects and Team Conversations. If they do not belong to a Team, they cannot access that Team nor can they request to join it, regardless of what permissions that Team is set to.

Team: Accessible by: Can request to join:
Membership by Request Team Members Yes
Private Team Members No
Public to Organization Team & Organization Members Yes

How to identify a Team's permissions

To identify who belongs to a Team in Asana and who can see its projects, you must access its team settingsteam settingsteam settings are adjustments that only affect a team, not an entire Organization.Read more.

Access team settings

To access Team Settings:

From the sidebarsidebarUse the sidebar to navigate to the dashboard, starred items, projects, and teams. The sidebar can be collapsed.Read more, hover over a Team's name, then click the three dot icon that appears and select Edit Team Settings.

Who can access a Team?

Membership by Request Team

team members

Only Team MembersTeam MembersSomeone that has access to all public projects and conversations in a Team.Read more can access a Membership by Request Team's Public ProjectsPublic ProjectsPublic Projects are visible to all Team and project members.Read more and team conversationsteam conversationsYou can start a team Conversation to make an announcement, discuss multiple projects, or share team-related information.Read more. You can see the full list of Team Members from the Members tab of the Team Settings.

Private Team

private team

Only Team MembersTeam MembersSomeone that has access to all public projects and conversations in a Team.Read more can access a Private Team's Public ProjectsPublic ProjectsPublic Projects are visible to all Team and project members.Read more and team conversationsteam conversationsYou can start a team Conversation to make an announcement, discuss multiple projects, or share team-related information.Read more. You can see the full list of Team Members from the Members tab of the Team Settings.

Public Team

Technically, only Team Members can access a Public Team’s public projects and Team Conversations. However, Organization Members can also join automatically without being approved to gain access to its public projects and Team Conversations.

Who can request to join a Team?

Membership by Request Team

All Organization MembersOrganization MembersPeople in your Organization that have a shared company email domain.Read more can see a Membership by Request Team in their sidebarsidebarUse the sidebar to navigate to the dashboard, starred items, projects, and teams. The sidebar can be collapsed.Read more and request to joinrequest to joinRequest to join a Team to access its projects. Requests to join a Team must be approved by an existing team memberRead more it.

To request to join a Membership by Request Team:

  1. Scroll to the bottom of the sidebarsidebarUse the sidebar to navigate to the dashboard, starred items, projects, and teams. The sidebar can be collapsed.Read more and select Browse More Teams
  2. Locate a Team you want to join and click Request to Join

Before someone can access a Membership by Request Team's Public ProjectsPublic ProjectsPublic Projects are visible to all Team and project members.Read more and team conversationsteam conversationsYou can start a team Conversation to make an announcement, discuss multiple projects, or share team-related information.Read more, their request to join must be approvedapprovedA team member's ability to approve incoming requests to join a Team in their Organization.Read more by an active Team MemberTeam MemberSomeone that has access to all public projects and conversations in a Team.Read more.

Members do not see Teams they don't have access to in the sidebar and therefore cannot request to join or even see a Membership by Request Team in their sidebar.

Private Team

The only way to gain access to a Private Team is by being invited in from a Member of that Team. However, Limited Access Members can also see private teams and request to join.

Public Team

All Organization MembersOrganization MembersPeople in your Organization that have a shared company email domain.Read more can see Public Teams in their sidebarsidebarUse the sidebar to navigate to the dashboard, starred items, projects, and teams. The sidebar can be collapsed.Read more and request to joinrequest to joinRequest to join a Team to access its projects. Requests to join a Team must be approved by an existing team memberRead more it.

To join a Public Team:

  1. Scroll to the bottom of the sidebar and select Browse More Teams
  2. Locate a Team you want to join and click Join

Requests to join a Public Team are automatically approved, so you'll have access to that Team's Public ProjectsPublic ProjectsPublic Projects are visible to all Team and project members.Read more and team conversationsteam conversationsYou can start a team Conversation to make an announcement, discuss multiple projects, or share team-related information.Read more immediately after selecting to join it from the sidebar.

Organization Guests do not see Teams they don't have access to in the sidebar and therefore cannot request to join or even see a Public Team in their sidebar.

How to share a Team

Membership by Request Team

There are two ways to share a Membership by Request Team:

  1. Invite new Team Members - inviting someone to a Membership by Request Team will grant them access to that Team's Public ProjectsPublic ProjectsPublic Projects are visible to all Team and project members.Read more and team conversationsteam conversationsYou can start a team Conversation to make an announcement, discuss multiple projects, or share team-related information.Read more.
  2. Change to a Public Team - changing to a Public Team means all Organization MembersOrganization MembersPeople in your Organization that have a shared company email domain.Read more will automatically be able to access that Team's public projects and Team Conversations without having to be approved. Organization Guests still won't be able to join or even see a Public Team in their sidebar.

There are two ways to invite someone to a Membership by Request Team:

  1. Click the + from the headerheaderThe header is part of the user interface between the top bar and the main pane and lets users navigate projects.Read more
  2. Click the + icon from the sidebarsidebarUse the sidebar to navigate to the dashboard, starred items, projects, and teams. The sidebar can be collapsed.Read more and click "Invite people"

public team

To change to a Public Team:

Navigate to the Settings tab of the Team Settings and select Public to Organization, then click the Update Team button.

Private Team

There are three ways to share a Private Team:

  • Invite new Team Members - inviting someone to a Private Team will grant them access to that Team's Public ProjectsPublic ProjectsPublic Projects are visible to all Team and project members.Read more and team conversationsteam conversationsYou can start a team Conversation to make an announcement, discuss multiple projects, or share team-related information.Read more.
  • Change to a Membership by Request Team - changing to a Membership by Request Team means all Organization Members can request to join that Team from their sidebarsidebarUse the sidebar to navigate to the dashboard, starred items, projects, and teams. The sidebar can be collapsed.Read more, but their request must be approvedapprovedA team member's ability to approve incoming requests to join a Team in their Organization.Read more before they can access that Team's public projects and Team Conversations. Organization Guests still won't be able to request to join or even see a Membership by Request Team in their sidebar.
  • Change to a Public Team - changing to a Public Team means all Organization MembersOrganization MembersPeople in your Organization that have a shared company email domain.Read more will automatically be able to access that Team's public projects and Team Conversations without having to be approved. Organization Guests still won't be able to join or even see a Public Team in their sidebar.

There are two ways to invite someone to a Private Team:

  1. Click the + from the headerheaderThe header is part of the user interface between the top bar and the main pane and lets users navigate projects.Read more
  2. Click the + icon from the sidebarsidebarUse the sidebar to navigate to the dashboard, starred items, projects, and teams. The sidebar can be collapsed.Read more and click "Invite people"

To change to a Membership by Request Team:

Navigate to the Settings tab of the Team Settings and select Membership by Request , then click the Update Team button.

To change to a Public Team:

Navigate to the Settings tab of the Team Settings and select Public to Organization , then click the Update Team button.

Public Team

There is only one way to share a Public Team:

  • Invite Organization Guests - inviting an Organization Guest to a Public Team will grant them access to that Team's Public ProjectsPublic ProjectsPublic Projects are visible to all Team and project members.Read more and team conversationsteam conversationsYou can start a team Conversation to make an announcement, discuss multiple projects, or share team-related information.Read more.

There are two ways to invite someone to a Public Team:

  1. Click the + from the headerheaderThe header is part of the user interface between the top bar and the main pane and lets users navigate projects.Read more
  2. Click the + icon from the sidebarsidebarUse the sidebar to navigate to the dashboard, starred items, projects, and teams. The sidebar can be collapsed.Read more and click "Invite people"

You can technically invite an Organization Member to a Public Team, but since that Team is public, they can already join without approval to gain access to its public projects and Team Conversations.

How to limit access to a Team

Membership by Request Team

There are three ways to limit access to a Membership by Request Team:

  • Deny the person's request to join the Team from the sidebarsidebarUse the sidebar to navigate to the dashboard, starred items, projects, and teams. The sidebar can be collapsed.Read more.
  • Remove Team Members - removing someone from a Membership by Request Team will take away their access to all of that Team's projectsprojectsProjects are lists of tasks.Read more (both public and private) and team conversationsteam conversationsYou can start a team Conversation to make an announcement, discuss multiple projects, or share team-related information.Read more.
  • Change to a Private Team - changing to a Private Team means other Organization Members will no longer be able to request to join that Team from the sidebar.

To Deny access:

Navigate to the Team settings cog beside the Team name in your sidebar. If someone has requested to join the Team, Approve Pending Members will show.

Click Deny to deny the person access to the Team.

To remove a Team Member:

Navigate to the Members tab of the Team Settings, then hover over the Team Member's name and click the Remove button.

To change to a Private Team:

Navigate to the Settings tab of the Team Settings and select Private, then click the Update Team button.

Private Team

There is only one way to limit access to a Private Team:

  • Remove Team Members - removing someone from a Private Team will take away their access to all of that Team's projectsprojectsProjects are lists of tasks.Read more (both public and private) and team conversationsteam conversationsYou can start a team Conversation to make an announcement, discuss multiple projects, or share team-related information.Read more.

To remove a Team Member:

Navigate to the Members tab of the Team Settings, then hover over the Team Member's name and click the Remove button.

Public Team

There are three ways to limit access to a Public Team:

  • Remove Organization Guests - removing an Organization Guest from a Public Team will take away their access to all of that Team's projectsprojectsProjects are lists of tasks.Read more (both public and private) and team conversationsteam conversationsYou can start a team Conversation to make an announcement, discuss multiple projects, or share team-related information.Read more.
  • Change to a Membership by Request Team - changing to a Membership by Request Team means all Organization MembersOrganization MembersPeople in your Organization that have a shared company email domain.Read mores can request to join that Team from their sidebarsidebarUse the sidebar to navigate to the dashboard, starred items, projects, and teams. The sidebar can be collapsed.Read more, but their request must be approvedapprovedA team member's ability to approve incoming requests to join a Team in their Organization.Read more before they can access its public projects and Team Conversations.
  • Change to a Private Team - changing to a Private Team means other Organization Members will no longer be able to request to join that Team from the sidebarsidebarUse the sidebar to navigate to the dashboard, starred items, projects, and teams. The sidebar can be collapsed.Read more.

To remove a Team Member:

Navigate to the Members tab of the Team Settings, then hover over the Team Member's name and click the Remove button.

You can technically remove an Organization Member from a Public Team, but since that Team is public, they can just join again without being approved to restore their access to its public projects and Team Conversations.

To change to a Membership by Request Team:

Navigate to the Settings tab of the Team Settings and select Membership by Request , then click the Update Team button.

To change to a Private Team:

Navigate to the Settings tab of the Team Settings and select Private, then click the Update Team button.

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