Team calendars & conversations

The Team Page is a central location where you can access all your Team’s work.

There are two main views in Team Pages: Conversations and Calendar.

Along with Conversations and Calendar, the Team Page also allows you view a list of Team MembersTeam Members Someone that has access to all public projects and conversations in a Team. Read more , a list of your Team’s projectsprojects Projects are lists of tasks. Read more , and access the Team SettingsTeam Settings team settings are adjustments that only affect a team, not an entire Organization. Read more .

access team pages

Access Team Pages

Click Team Conversations or Team Calendar under any Team’s name from the sidebar.

navigate team pages

Navigate Team Pages:

  1. Click ConversationsConversations Conversations are how users communicate in Asana. Start a conversation on any project or team page. Read more to view your Team’s Conversations
  2. Click Calendar to view your Teams’s Calendar
  3. Click Description to add a description or purpose for your Team
  4. A list of your Team’s projectsprojects Projects are lists of tasks. Read more can be found on the right side of the screen
  5. Click the + icon to view a full list of Team MembersTeam Members Someone that has access to all public projects and conversations in a Team. Read more
  6. Click the drop down arrow to access your Team SettingsTeam Settings team settings are adjustments that only affect a team, not an entire Organization. Read more

Team Calendar

Team Calendars are a great way for projecting at your team check-ins and for senior managers to stay informed on what your Team is working on for the days and weeks ahead.

Team Calendars are only available if you have between 2-200 projects in your Team, including archived projects. If your Team Calendar disappears, try moving some projects to another team or delete any unnecessary ones.

Team Calendars display tasks from all of your Team’s projects in a single view and you can adjust the start day of your Calendar from your profile settings.

Tasks created in My Tasks are not associated to a project and therefore, will not appear on the Team Calendar; add your tasks to a project and they will then appear on the Team Calendar. The same is true of subtasks. Once a subtask has been added to a project within the team, it will appear on the Team Calendar.

team calendar

Navigating Team Calendars

  1. Click Show Weekends to display Saturday/Sunday on the Team Calendar
  2. Click the dropdown arrow to view another week or month
  3. Click Today to go back to viewing the current week and month
  4. Click Refresh to re-sync the Team Calendar

Team Calendars are read-only and tasks cannot be added to it. Add tasks to a project to make them appear in the Team Calendar.

task details in team calendar

Click any task name on the Team Calendar to view its details.

If changes to tasks take place (completions, due date changes, etc.) while you’re viewing a Team Calendar, you will not see those changes reflected live. Click the Refresh button to re-sync the Team Calendar.

Team Conversations

To access Team Conversations:

  1. Click Team Conversations under your desired team from the sidebarsidebar Use the sidebar to navigate to the dashboard, starred items, projects, and teams. The sidebar can be collapsed. Read more
  2. Navigate to the Conversations View from the headerheader The header is part of the user interface between the top bar and the main pane and lets users navigate projects. Read more

More information about Team Conversations can be found in the ConversationsConversations Conversations are how users communicate in Asana. Start a conversation on any project or team page. Read more section of the Guide.

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Asana Lessons

Learn the Asana basics in less than 15 minutes with these quick lessons

Tasks

Tasks Lessons

Track all of your work

3 Minutes

My Tasks

My Tasks Lessons

Always know what to do next

3 Minutes

Projects

Projects Lessons

Work with teammates

3 Minutes

Inbox

Inbox Lessons

Communicate even faster

3 Minutes

You can use tasks to track, collaborate on, and organize all your work.

Tasks can be to-dos, ideas, notes, or reminders.

Assign a task to yourself or a teammate.

Press Tab+M to quickly assign a task to yourself.

Add a due date so your deadline is clear.

Add instructions and expectations in the task description field.

Type @ to link to other tasks, people, conversations, or projects.

When you @mention someone, they’ll be added to your task as a follower.

Followers get notified when new comments or attachments are added.

Add anyone who needs to stay up to date on your task as a follower.

They can always unfollow to stop getting notifications on your task.

Add comments to ask questions or give followers updates.

Heart a comment to let followers know you’ve seen it.

Add relevant files or irrelevant GIFs as attachments.

You can also attach directly from Dropbox, Google Drive, or Box.

Create subtasks to break your task into smaller steps.

When you’ve added a subtask, press enter to add another.

Subtasks can contain all the same details as regular tasks.

Click the comment bubble to add comments or attachments to a subtask.

You can create tasks from any screen using your top bar.

Every Task has a unique URL to easily copy and share.

Congrats! Looks like you’re up to the task.

On to the next lesson!

Always know what to do next with My Tasks.

My Tasks is a list of every task assigned to you.

It makes managing your work simple.

Click on your My Tasks list and start typing to add tasks.

Like a text document, add a new line for each new task or paste in any list.

Forward to x@mail.asana.com to turn your emails into tasks

Asana will translate your email into a task, including your attachments.

New tasks will appear at the top of your list in New Tasks.

Tasks you add to My Tasks are private to you.

Click Make Public to share them with your team.

Prioritize tasks as Today, Upcoming, or Later.

Click on the blue dot next to the task, to quickly sort it.

Mark the tasks you’ll have time for Today.

Teammates can view your My Tasks list to see what you’re up to.

They’ll only see tasks you’ve made public or shared in a project (more on projects later).

Mark tasks due within a week as Upcoming so you can see what will be due soon.

On its due date, your task will move from Upcoming to Today.

Just like magic.

Mark tasks due in more than a week for Later.

They’ll be out of your way until their due date approaches.

Your tasks will move from Later to Upcoming a week before they’re due.

Keep My Tasks prioritized to always know what to work on and what’s coming next.

Now you know how to track and plan your work!

Next, learn how to work with your team in Asana.

Work together on groups of tasks with projects.

Projects help you track and organize the steps in a process or initiative.

Like an event plan, product launch, or editorial calendar.

Like My Tasks, simply click and type to add tasks to your project.

If you have your steps in a document or email already, paste in that list.

Add tasks to your project from email.

View your project’s unique email address from the project dropdown menu.

Add your tasks to other related projects.

Tasks can be included in multiple projects.

Add sections to organize tasks in a list project.

Type : at the end of any task title to make it a section.

Or, add columns to organize tasks in a boards project.

Drag and drop tasks between or within columns to reorder.

Assign your tasks and set due dates.

Never miss a deadline with your project calendar.

Drag and drop tasks on your calendar to change their due dates.

Add everyone who needs to stay updated on your project as members.

Project members will get notified of new conversations, statuses, and tasks.

Post conversations to make announcements or start discussions.

Your post will be sent to all project members.

Use Progress to see how your project is moving forward.

Set a project status to update your team on how it’s going.

The Project Owner will be reminded to set a status once a week.

Open and organize projects from your sidebar.

Favorite projects to pin them to the top of your sidebar.

Click the star button on the left of your project name to favorite it.

Create new projects from any screen using your top bar.

Now you can move projects forward with your team.

Just one more lesson before you dive in.

Communicate and coordinate faster with Inbox.

Check Inbox to quickly read and respond to your latest updates.

Inbox will notify you when you have a task due…

and when teammates update tasks, conversations, and projects you follow.

Open and respond to updates without leaving Inbox.

Click an update and you’ll have all the context you need to respond.

Archive updates you’re ready to dismiss.

Click the X that appears on the right of an update to archive it.

Open Archive to move dismissed updates back to your Inbox.

Click the arrow that appears on the right of an archived update to move it back to Inbox.

Unfollow tasks or projects to stop receiving updates about them.

In the end, you have control over the updates you receive (or choose not to receive)

When you’re ready, you can turn Asana’s Email notifications off.

Most communication with your team can be more easily managed from Inbox. Just remember to check it often.

Congratulations! Now you’re ready to have a great work day with Asana.