Understanding Messages
- Skip Ahead to
- Start a Message
- Respond to a Message
- Edit a Message
- How to Find a Message again
- Delete a Message
Use Messages to have discussions, make an announcement, brainstorm, celebrate accomplishments, or talk about any other topic. You can use Messages directly with people, or with projects or teams.
Messages with teams, projects and people
Messages can be sent to individuals you collaborate with, all members of specific projects, or all members of your teams.
These Messages function in the same way, but there are a few differences between them, including:
- Where to start the Messages
- Who gets notified about the Messages
- Who has access to the Messages
Start a Message
You can start a Message from several places, including the “Send message” button in Inbox, the Quick Add button, hovercards for individual collaborators, and the “Messages” page on projects and teams.
You can send a Message to multiple recipients, including sending a Message to multiple projects and teams.
To create a Message for a team
Click on the Messages option in the top navigation bar for a team to start a Message, or click “Send message” next to the list of team members on the Overview page.
To create a Message for a project
- Click on the “Messages” tab in the top navigation bar of a project.
- Click “Send message to members”
To create a Message from Quick Add
- Click on the Quick Add icon located on the right top corner
- Select the Message option from the menu
You can also hover over a person’s name or hovercard and click Send Message
Respond to a message
You can reply to a Message by typing a response, or by liking the Message to show your acknowledgement or support.
Things you can do to respond to a Conversation
- Click the thumbs up icon to like the Message
- Add a comment to respond to the Message
- Apply rich text to your Message
- You can also @mention someone and upload an attachmentattachmentA file that is attached to a task or conversation.Read more
- Add emojis or appreciations to the body of your Message
- Upload any relevant files to your Message via your computer, Dropbox, Box, or Google Drive.
- Click the send button to send your Message
Other actions to share a Message: print and get link
There are other actions you can do with Messages that will help you share the information posted by your teammates and yourself.
- Click the first icon displayed on the top right corner of a Message to copy the Message link to your clipboard
- Click the three doted icon on the top right corner of a Message and select Print to print it
Edit a Message
You can edit your own response by hovering over it, clicking the drop down-arrow that appears and selecting Edit Comment. You can also click the Delete Comment option on the same menu to delete your comment, or the Pin to top option to display that comment first among other comments on the same Message.
To edit a Message:
- Click on drop-down arrow next to your response
- Click on Edit Comment
You will be able to identify those Messages that have been edited by the (edited) label displayed next to the response.
How to Find a Message again
You can find a Message that you’ve sent or received by navigating to either of the Message reports under the “Reports” section of your sidebar.
You will be able to identify those Messages that have been edited by the (edited) label displayed next to the response.
Messages I’ve sent displays all Messages you’ve sent to other people, projects, or teams. You can also navigate to this report by clicking the “Messages I’ve sent” tab inside your Asana Inbox.
Messages I’ve received displays all Messages you’ve received.
Delete a Message
To delete a Message:
- Click the three doted icon on the top right corner of a Message to display a menu
- Select Delete
You can only delete the Messages that you've posted. Deleting a Message will also delete its subsequent comments.
