Creating & editing on iOS

Tasks

Create a task

Create a task in your project

Tap the quick add icon from your project’s list or board view.

add task from project view

create a task from project 2

From the create task pop up, you can:

  1. Scroll up to expand the create task window
  2. Add a task name
  3. Select an Assignee
  4. Add a due date
  5. Add an image, attachment or take a photo
  6. Tap Create to create your task

Create a task in your My Tasks

Tap the quick add icon from your My Tasks list view.

add task from my tasks

create a task from my tasks 2

From the create task pop up, you can:

  1. Scroll up to expand the create task window
  2. Add a task name
  3. Select an Assignee
  4. Add a due date
  5. Add an image, attachment or take a photo
  6. Tap Create to create your task

View or edit a task's details

Tap into any task to view or edit its details.

edit task 1

From the task details screen, you can:

  1. Mark a task as complete, like a task or create a subtask
  2. Add a task title
  3. Appoint an assignee or add a due date
  4. View associated Custom fields
  5. Add a description
  6. View a tasks associated projects
  7. Write a comment
  8. Add an image, attachment or link
  9. Add Collaborators
  10. Tap the three dot icon to view more options

edit task 2

From the more options screen, you can:

  1. Share the task
  2. Manage projects
  3. Mark for
  4. Mark as a Milestone
  5. Mark as an Approval
  6. Add a tag
  7. Copy URL
  8. Leave the task
  9. Delete the task

Sort task lists on iOS

You can select different Views in Asana to sort and filter your list of tasks. Tap the slider icon on the top right of your screen to bring up the view options

Sort tasks 1

From here, you can select to filter your tasks by incomplete, completed, all or you can choose to sort your task list by due date or likes.

Sort tasks 2

Mark a task's priority

Priority 1

To mark a task's priority:

  1. Tap the three dot icon on the top right of the task screen
  2. Tap the Mark For... option

From here, choose to mark the task for either Today, Upcoming or Later

Priority 2

3D Touch

Hard-press the Asana app icon from your home screen.

If your iOS device has 3D touch, you can:

  1. Create a new task
  2. Create a task with a photo attachment
  3. Access your inbox
  4. Search for items in Asana
  5. Share Asana

Create tasks with Siri

Create tasks in Asana from anywhere using Siri. This integration works in multiple languages.

  • Download the latest version of Asana for iOS
  • Press and hold the Home button
  • Say, “Hey Siri.”
  • Say a task name—like, “Create a task in Asana to post photos of the conference”
  • Make sure to say, “in Asana” or “using Asana” somewhere in your task name
  • The new task will appear in your My Tasks

You must have iOS version 11.0.0 or higher to use Siri task creation.

Learn more about our accessibility features.

View & edit task details

Tap any task to view or edit its details.

Task View

From the details screen, you can view or edit the task's:

  1. Name
  2. assigneeassigneeThe person responsible for the task or subtask. Asana allows one assignee per task or subtask.Read more
  3. due datedue dateThe date that a task or subtask is due.Read more
  4. Description
  5. Associated projects
  6. subtaskssubtasksSubtasks break a task into smaller pieces. Subtasks, like tasks, have assignees, due dates, comments, and hearts.Read more
  7. Associated tagstagsUse tags to mark tasks or group together similar tasks.Read more

From the details screen, you can also carry out task actions.

Task edit options

From the task details screen, you can:

  1. Mark the task completecompleteTo mark a task with a checkmark to indicate that it is done.Read more
  2. Like the task
  3. Copy or share the task url
  4. Access more options
  5. Write a commentcommentComment on a task or conversation to offer help, answer questions, and help move work forward.Read more
  6. @ mention others on your team
  7. Upload an image or photo
  8. Upload an attachmentattachmentA file that is attached to a task or conversation.Read more
  9. Add task followersfollowersAdd followers to any task and they will receive notifications about updates to the task.Read more

More Options

When you tap the three dot icon on the top right corner of your screen, you can access more options.

more options

From the more options dropdown, you can:

  1. Add a subtask
  2. Add a new or existing tag
  3. Add the task to a project
  4. Mark the task for Today, Upcoming or Later
  5. Unfollow the task
  6. Delete the task

Create tags on iOS

From the edit task screen, tap the Add Tag button

add tag 1

create new tag

From the select tag screen, you can:

  1. Add an existing tag
  2. Create a new tag

name tag

Once you tap the new tag button, you can then:

  1. Name the tag
  2. Select the tag color
  3. Create the new tag

Comment actions

Comment Actions 1

When commenting on a task in iOS, you can:

  1. Add task followers
  2. @ mention others on your team
  3. Upload images from your phone
  4. Upload file attachments

It's also possible to copy a comment or pin it to the top of the comment list in a task. You can edit or delete your own comments as well.

Comment Actions 2

Tap and hold a comment, then select:

  1. Copy Comment
  2. Tap Pin to Top
  3. Edit Comment
  4. Delete Comment

You can only delete or edit your own comments.

Mark up images in Asana

Once you've either selected an image or taken a photo, tap and hold the image.

Mark Up

From here, select Mark Up.

Mark Up 2

Once you've made your desired changes to the image, tap Save on the top right of your screen and post the image as a comment by tapping Send

Mark Up 3

Start dates

Add a start date to your tasks so you know when to start your work, how long it should take, and never miss another due date.

Start date

To add a start date to a task from the Calendar screen:

  1. Tap More Options
  2. Tap Add Start Date

Enter the day you need to start working on your task as your start date. Then enter the date you need to complete your task by as your due date.

Start date two

Projects

Create a project

To create a project:

  1. Tap the + button on the top right of the projects tab

From the create project screen:

  1. Enter the project name
  2. Select which team you want to add this project to
  3. Select a Board or List Layout
  4. Create project

View project details

Access any project in order to view and edit its details.

project details

When you access a project and tap the arrow next to the title, you can:

  1. View the project's task list
  2. Access the project's Calendar
  3. View and post project Conversations
  4. View/Add/Remove project Members
  5. View/Edit the project's description & color
  6. If you click the slider icon on the top right of the screen, you can sort your tasks by incomplete, completed, all tasks or by custom field.

Conversations

Create a Conversation

New Team Convo

To create a Conversation:

  1. Tap the arrow next to the team name from the All projects tab to access the team's page

From here, tap the Conversations icon to see all team Conversations or create a new one.

Team Page

From the create Conversation screen, you can:

  1. Identify the teamteamA team is a group of people in an Organization who are working together on a collection of projects.Read more or projectprojectProjects are lists of tasks.Read more you'd like to post the Conversation in
  2. Enter a subject line for your post
  3. Provide context in the body of the post
  4. Add an attachmentattachmentA file that is attached to a task or conversation.Read more to your post

Conversation details

Tap any Conversation to view its details.

Convo Details

From the create Conversation screen, you can:

  1. Like the Conversation
  2. Access more options
  3. Write a commentcommentComment on a task or conversation to offer help, answer questions, and help move work forward.Read more
  4. @ mention a team Member
  5. Upload an image or photo
  6. Upload an attachmentattachmentA file that is attached to a task or conversation.Read more
  7. Add followersfollowersAdd followers to any task and they will receive notifications about updates to the task.Read more

More options

Tap the three dot icon in the Conversation details screen for more options.

more options

This Popup allows you to:

  1. Access the team's page
  2. Share the Conversation
  3. Copy the Conversation URL

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