Creating & editing on iOS

Create a task

Create a task in your project

Tap the quick add icon from your project’s list or board view.

add task from project view

create a task from project 2

From the create task pop up, you can:

  1. Scroll up to expand the create task window
  2. Add a task name
  3. Select an Assignee
  4. Add a due date
  5. Add an image, attachment or take a photo
  6. Tap Create to create your task

Create a task in your My Tasks

Tap the quick add icon from your My Tasks list view.

add task from my tasks

Task editing allows you to include all of the necessary information needed within your tasks such as Task Custom Fields, Description, Projects, Subtasks and Attachments. Having all relevant information within your tasks allows you to trust that everything is in the right place.

create a task from my tasks 2

From the create task pop up, you can:

  1. Scroll up to expand the create task window
  2. Add a task name
  3. Select an Assignee
  4. Add a due date
  5. Add an image, attachment or take a photo
  6. Tap Create to create your task

View or edit a task's details

Tap into any task to view or edit its details.

edit task 1

From the task details screen, you can:

  1. Mark a task as complete, like a task or forward a task
  2. Tap the three dot icon to see more options
  3. Add a task title
  4. Add an Assignee and due date
  5. Add Custom fields to your task
  6. Add a task description
  7. Add your task to specific projects
  8. Create subtasks within your task
  9. Add an image, attachment, appreciation or link
  10. Add Collaborators to your task

edit task 2

From the more options screen, you can:

  1. Share the task
  2. Manage projects
  3. Mark for
  4. Mark as a Milestone
  5. Mark as an Approval
  6. Add a tag
  7. Copy URL
  8. Leave the task
  9. Delete the task

Weekly Focus

weekly focus

Your Weekly Focus

Kick off your work week more intentionally, by setting a focus for the week. Capture your top priority for the week and see it displayed across mobile and web. Because this focus stays visible across platforms, setting a focus leads to better planning, actions and outcomes.

On Monday mornings, mobile users are prompted to set a weekly focus. Weekly focus set on mobile will appear on desktop and web versions of Asana also, but will not be editable there. Your weekly focus will appear at the top of your My Tasks during the week, to help guide your planning.

Appreciation Stickers

Appreciation stickers are a way to empower users to collaborate on tasks. They're animated and illustrated characterizations that users can add via the Appreciations icon picker. These stickers are a great way to give recognition and kudos to teammates and collaborators on anything from milestones to completed tasks and status updates.

appreciation stickers

  1. You can access Appreciation stickers through the comment section of any task, status update etc. by clicking on the Appreciations icon picker
  2. Select your sticker of preference
  3. The stickers will then appear in line with other comments, updates or questions

Sort options for tasks

You can also add multi-select tasks within multiple projects.

multi select icon 5

Sort options for tasks

Sorting by task status

You can sort your tasks by incomplete tasks, completed tasks or all tasks. To do this, tap on the task sort option on the left hand side of your screen.

task sort option 1

Then, choose your task filter.

task sort option 2

Additional sort options

To view additional sort options, click the Sort icon.

sort option 1

Next pick your desired sort option.

sort option 2

Marking a task's priority

task priority 1

To mark a task's priority:

  1. Tap the three dot icon
  2. Tap Mark for

From here, choose to mark the task for either Today, Upcoming or Later

task priority 2

3D Touch

Hard-press the Asana app icon from your home screen.

3D touch

If your iOS device has 3D touch, you can:

  1. Create a new task
  2. Create a task with a photo attachment
  3. Access your inbox
  4. Search for items in Asana
  5. Edit your Home Screen
  6. Share the App
  7. Remove the App

Create tasks with Siri

Create tasks in Asana from anywhere using Siri. This integration works in multiple languages.

  • Download the latest version of Asana for iOS
  • Press and hold the Home button
  • Say, “Hey Siri.”
  • Say a task name—like, “Create a task in Asana to post photos of the conference”
  • Make sure to say, “in Asana” or “using Asana” somewhere in your task name
  • The new task will appear in your My Tasks

You must have iOS version 11.0.0 or higher to use Siri task creation.

Learn more about our accessibility features.

Adding tags to tasks

To add a tag to a task, tap the three dot icon from inside the task.

tag 1

Next, tap Add tag.

tag 2

tag 3

From the next screen, you can:

  1. Add a Tag Name
  2. Add a new Tag

Comment actions

Comment Actions 1

When commenting on a task in iOS, you can:

  1. Add task followers
  2. @ mention others on your team
  3. Upload images from your phone
  4. Upload file attachments

It's also possible to copy a comment or pin it to the top of the comment list in a task. You can edit or delete your own comments as well.

Comment Actions 2

Tap and hold a comment, then select:

  1. Copy Comment
  2. Tap Pin to Top
  3. Edit Comment
  4. Delete Comment

You can only delete or edit your own comments.

Mark up images in Asana

Once you've either selected an image or taken a photo, tap and hold the image.

Mark Up

From here, select Mark Up.

Mark Up 2

Once you've made your desired changes to the image, tap Save on the top right of your screen and post the image as a comment by tapping Send

Mark Up 3

Start dates

Add a start date to your tasks so you know when to start your work, how long it should take, and never miss another due date.

Start date

To add a start date to a task from the Calendar screen:

  1. Tap More Options
  2. Tap Add Start Date

Enter the day you need to start working on your task as your start date. Then enter the date you need to complete your task by as your due date.

Start date two

Create a project

To create a project:

  1. Tap the + button on the top right of the projects tab

From the create project screen:

  1. Enter the project name
  2. Select which team you want to add this project to
  3. Select a Board or List Layout
  4. Create project

View project details

Access any project in order to view and edit its details.

project details

When you access a project and tap the arrow next to the title, you can:

  1. View the project's task list
  2. Access the project's Calendar
  3. View and post project Conversations
  4. View/Add/Remove project Members
  5. View/Edit the project's description & color
  6. If you click the slider icon on the top right of the screen, you can sort your tasks by incomplete, completed, all tasks or by custom field.

Create a Conversation

New Team Convo

To create a Conversation:

  1. Tap the arrow next to the team name from the All projects tab to access the team's page

From here, tap the Conversations icon to see all team Conversations or create a new one.

Team Page

From the create Conversation screen, you can:

  1. Identify the teamteamA team is a group of people in an Organization who are working together on a collection of projects.Read more or projectprojectProjects are lists of tasks.Read more you'd like to post the Conversation in
  2. Enter a subject line for your post
  3. Provide context in the body of the post
  4. Add an attachmentattachmentA file that is attached to a task or conversation.Read more to your post

Conversation details

Tap any Conversation to view its details.

Convo Details

From the create Conversation screen, you can:

  1. Like the Conversation
  2. Access more options
  3. Write a commentcommentComment on a task or conversation to offer help, answer questions, and help move work forward.Read more
  4. @ mention a team Member
  5. Upload an image or photo
  6. Upload an attachmentattachmentA file that is attached to a task or conversation.Read more
  7. Add followersfollowersAdd followers to any task and they will receive notifications about updates to the task.Read more

More options

Tap the three dot icon in the Conversation details screen for more options.

more options

This Popup allows you to:

  1. Access the team's page
  2. Share the Conversation
  3. Copy the Conversation URL

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