Creating & editing on iOS

Quick Add

Tap the + button at the bottom of your screen to create a tasktask Tasks are the basic unit of work in Asana. Tasks can represent any kind of work, break down work into smaller pieces, or store information. Read more , projectproject Projects are lists of tasks. Read more or ConversationConversation Conversations are how users communicate in Asana. Start a conversation on any project or team page. Read more .

Tap the + button to:

  1. Create a projectproject Projects are lists of tasks. Read more
  2. Create a task tasktask Tasks are the basic unit of work in Asana. Tasks can represent any kind of work, break down work into smaller pieces, or store information. Read more
  3. Create a ConversationConversation Conversations are how users communicate in Asana. Start a conversation on any project or team page. Read more

Tasks

Create a task

To create a task:

  1. Tap the Quick Add icon
  2. Tap the task icon

From the create task screen, you can:

  1. AssignAssign The person responsible for the task or subtask. Asana allows one assignee per task or subtask. Read more your task
  2. Associate your task to a projectproject Projects are lists of tasks. Read more
  3. Name your task
  4. Add a task descriptiontask description Task description is a text field that allows users to add details and context to their tasks. Read more
  5. Upload an attachmentattachment A file that is attached to a task or conversation. Read more to your task
  6. Give your task a due datedue date The date that a task or subtask is due. Read more

Inline task creation

You can also create a task directly from your My Tasks list.

New Inline

To create a task from your My Tasks list:

  1. Tap the empty field at the top of your My Tasks and type in the name of the task
  2. Enter the task details

If you expand the task pane, you can also add subtasks, photos & attachments.

Inline 2

Sort task lists on iOS

You can select different Views in Asana to sort and filter your list of tasks. Tap the slider icon on the top right of your screen to bring up the view options

Sort tasks 1

From here, you can select to filter your tasks by incomplete, completed, all or you can choose to sort your task list by due date or likes.

Sort tasks 2

Mark a task’s priority

Priority 1

To mark a task’s priority:

  1. Tap the three dot icon on the top right of the task screen
  2. Tap the Mark For… option

From here, choose to mark the task for either Today, Upcoming or Later

Priority 2

3D Touch

Hard-press the Asana app icon from your home screen.

If your iOS device has 3D touch, you can:

  1. Create a new task
  2. Create a task with a photo attachment
  3. Access your inbox
  4. Search for items in Asana
  5. Share Asana

Create tasks with Siri

Create tasks in Asana from anywhere using Siri. This integration works in multiple languages.

  • Download the latest version of Asana for iOS
  • Press and hold the Home button
  • Say, “Hey Siri.”
  • Say a task name—like, “Create a task in Asana to post photos of the conference”
  • Make sure to say, “in Asana” or “using Asana” somewhere in your task name
  • The new task will appear in your My Tasks

You must have iOS version 11.0.0 or higher to use Siri task creation.

Learn more about our accessibility features.

View Task Details

Tap any task to view its details.

The details screen will display the task’s:

  1. Name
  2. AssigneeAssignee The person responsible for the task or subtask. Asana allows one assignee per task or subtask. Read more
  3. Due dateDue date The date that a task or subtask is due. Read more
  4. Description
  5. Associated projects
  6. SubtasksSubtasks Subtasks break a task into smaller pieces. Subtasks, like tasks, have assignees, due dates, comments, and hearts. Read more
  7. Associated tagstags Use tags to mark tasks or group together similar tasks. Read more
  8. CommentsComments Comment on a task or conversation to offer help, answer questions, and help move work forward. Read more & activityactivity Updates to a task—including changes to its description, due date or project—are recorded below the description field. Read more

From the details screen, you can also modify certain details about the task.

From the task details screen, you can:

  1. Mark the task completecomplete To mark a task with a checkmark to indicate that it is done. Read more
  2. Edit the task’s details
  3. Write a commentcomment Comment on a task or conversation to offer help, answer questions, and help move work forward. Read more
  4. Upload an attachmentattachment A file that is attached to a task or conversation. Read more

Edit Task Details

Tap the pencil icon to edit a task’s details.

From the edit task screen, you can:

  1. AssignAssign The person responsible for the task or subtask. Asana allows one assignee per task or subtask. Read more the task
  2. Set a due datedue date The date that a task or subtask is due. Read more for the task
  3. Modify the task descriptiontask description Task description is a text field that allows users to add details and context to their tasks. Read more
  4. Change the task’s associated projects
  5. Create subtaskssubtasks Subtasks break a task into smaller pieces. Subtasks, like tasks, have assignees, due dates, comments, and hearts. Read more
  6. Change the task’s associated tagstags Use tags to mark tasks or group together similar tasks. Read more
  7. Delete the task

Create tags on iOS

From the edit task screen, tap the Add Tag button

add tag 1

create new tag

From the select tag screen, you can:

  1. Add an existing tag
  2. Create a new tag

name tag

Once you tap the new tag button, you can then:

  1. Name the tag
  2. Select the tag color
  3. Create the new tag

Comment Actions

Comment Actions 1

When commenting on a task in iOS, you can:

  1. Add task followers
  2. @ mention others on your team
  3. upload photos from your phone
  4. Upload file attachments

It’s also possible to copy a comment or pin it to the top of the comment list in a task. You can edit or delete your own comments as well.

Comment Actions 2

Tap and hold a comment, then select:

  1. Copy Comment
  2. Tap Pin to Top
  3. Edit Comment
  4. Delete Comment

You can only delete or edit your own comments.

Start dates

Add a start date to your tasks so you know when to start your work, how long it should take, and never miss another due date.

Start date

To add a start date to a task from the Calendar screen:

  1. Tap More Options
  2. Tap Add Start Date

Enter the day you need to start working on your task as your start date. Then enter the date you need to complete your task by as your due date.

Start date two

Projects

Create a project

To create a project:

  1. Tap the Quick Add icon
  2. Tap the project icon

From the create project screen:

  1. Enter the project name
  2. Select which team you want to add this project to
  3. Select a Board or List Layout
  4. Create project

View Project Details

Access any project in order to view and edit its details.

project details

When you access a project and tap the arrow next to the title, you can:

  1. View the project’s task list
  2. Access the project’s Calendar
  3. View and post project Conversations
  4. View/Add/Remove project Members
  5. View/Edit the project’s description & color
  6. If you click the slider icon on the top right of the screen, you can sort your tasks by incomplete, completed, all tasks or by custom field.

Conversations

Create a Conversation

To create a Conversation:

  1. Tap the Quick Add icon
  2. Tap the Conversation icon

From the create Conversation screen, you can:

  1. Identify the TeamTeam A team is a group of people in an Organization who are working together on a collection of projects. Read more or projectproject Projects are lists of tasks. Read more you’d like to post the Conversation in
  2. Enter a subject line for your post
  3. Provide context in the body of the post
  4. Add an attachmentattachment A file that is attached to a task or conversation. Read more to your post

Conversation Details

Tap any Conversation to view its details.

From the create Conversation screen, you can:

  1. Access more options
  2. Add followersfollowers Add followers to any task and they will receive notifications about updates to the task. Read more
  3. Write a commentcomment Comment on a task or conversation to offer help, answer questions, and help move work forward. Read more
  4. Upload an attachmentattachment A file that is attached to a task or conversation. Read more

More Options

Tap the three dot icon in the Conversation details screen for more options.

This dropdown allows you to:

  1. Add followersfollowers Add followers to any task and they will receive notifications about updates to the task. Read more to the Conversation
  2. HeartHeart Adding a heart is an easy way to express enthusiasm for a task, offer agreement to a comment, or express gratitude for a task completion. Read more the Conversation

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Asana Lessons

Learn the Asana basics in less than 15 minutes with these quick lessons

Tasks

Tasks Lessons

Track all of your work

3 Minutes

My Tasks

My Tasks Lessons

Always know what to do next

3 Minutes

Projects

Projects Lessons

Work with teammates

3 Minutes

Inbox

Inbox Lessons

Communicate even faster

3 Minutes

You can use tasks to track, collaborate on, and organize all your work.

Tasks can be to-dos, ideas, notes, or reminders.

Assign a task to yourself or a teammate.

Press Tab+M to quickly assign a task to yourself.

Add a due date so your deadline is clear.

Add instructions and expectations in the task description field.

Type @ to link to other tasks, people, conversations, or projects.

When you @mention someone, they’ll be added to your task as a follower.

Followers get notified when new comments or attachments are added.

Add anyone who needs to stay up to date on your task as a follower.

They can always unfollow to stop getting notifications on your task.

Add comments to ask questions or give followers updates.

Heart a comment to let followers know you’ve seen it.

Add relevant files or irrelevant GIFs as attachments.

You can also attach directly from Dropbox, Google Drive, or Box.

Create subtasks to break your task into smaller steps.

When you’ve added a subtask, press enter to add another.

Subtasks can contain all the same details as regular tasks.

Click the comment bubble to add comments or attachments to a subtask.

You can create tasks from any screen using your top bar.

Every Task has a unique URL to easily copy and share.

Congrats! Looks like you’re up to the task.

On to the next lesson!

Always know what to do next with My Tasks.

My Tasks is a list of every task assigned to you.

It makes managing your work simple.

Click on your My Tasks list and start typing to add tasks.

Like a text document, add a new line for each new task or paste in any list.

Forward to x@mail.asana.com to turn your emails into tasks

Asana will translate your email into a task, including your attachments.

New tasks will appear at the top of your list in New Tasks.

Tasks you add to My Tasks are private to you.

Click Make Public to share them with your team.

Prioritize tasks as Today, Upcoming, or Later.

Click on the blue dot next to the task, to quickly sort it.

Mark the tasks you’ll have time for Today.

Teammates can view your My Tasks list to see what you’re up to.

They’ll only see tasks you’ve made public or shared in a project (more on projects later).

Mark tasks due within a week as Upcoming so you can see what will be due soon.

On its due date, your task will move from Upcoming to Today.

Just like magic.

Mark tasks due in more than a week for Later.

They’ll be out of your way until their due date approaches.

Your tasks will move from Later to Upcoming a week before they’re due.

Keep My Tasks prioritized to always know what to work on and what’s coming next.

Now you know how to track and plan your work!

Next, learn how to work with your team in Asana.

Work together on groups of tasks with projects.

Projects help you track and organize the steps in a process or initiative.

Like an event plan, product launch, or editorial calendar.

Like My Tasks, simply click and type to add tasks to your project.

If you have your steps in a document or email already, paste in that list.

Add tasks to your project from email.

View your project’s unique email address from the project dropdown menu.

Add your tasks to other related projects.

Tasks can be included in multiple projects.

Add sections to organize tasks in a list project.

Type : at the end of any task title to make it a section.

Or, add columns to organize tasks in a boards project.

Drag and drop tasks between or within columns to reorder.

Assign your tasks and set due dates.

Never miss a deadline with your project calendar.

Drag and drop tasks on your calendar to change their due dates.

Add everyone who needs to stay updated on your project as members.

Project members will get notified of new conversations, statuses, and tasks.

Post conversations to make announcements or start discussions.

Your post will be sent to all project members.

Use Progress to see how your project is moving forward.

Set a project status to update your team on how it’s going.

The Project Owner will be reminded to set a status once a week.

Open and organize projects from your sidebar.

Favorite projects to pin them to the top of your sidebar.

Click the star button on the left of your project name to favorite it.

Create new projects from any screen using your top bar.

Now you can move projects forward with your team.

Just one more lesson before you dive in.

Communicate and coordinate faster with Inbox.

Check Inbox to quickly read and respond to your latest updates.

Inbox will notify you when you have a task due…

and when teammates update tasks, conversations, and projects you follow.

Open and respond to updates without leaving Inbox.

Click an update and you’ll have all the context you need to respond.

Archive updates you’re ready to dismiss.

Click the X that appears on the right of an update to archive it.

Open Archive to move dismissed updates back to your Inbox.

Click the arrow that appears on the right of an archived update to move it back to Inbox.

Unfollow tasks or projects to stop receiving updates about them.

In the end, you have control over the updates you receive (or choose not to receive)

When you’re ready, you can turn Asana’s Email notifications off.

Most communication with your team can be more easily managed from Inbox. Just remember to check it often.

Congratulations! Now you’re ready to have a great work day with Asana.