iOS basics

With Asana for iOS, you can organize your tasks for the day and communicate with your team from anywhere.

Download the Asana app for your iPhone & iPad from the App Store.

You can access your My TasksMy Tasks All tasks assigned to an individual can be found in their My Tasks list. Read more , projectsprojects Projects are lists of tasks. Read more , Conversations, Inbox, Quick Add, and search from your iOS device. The web and Android apps update in real-time, so your tasks and conversations sync automatically no matter what device you’re using.

Asana’s mobile app is only compatible with iOS 9 and above.

Welcome

welcome iOS

When you first open the app, you can:

  1. Sign Up for a new account
  2. Log In to your existing account

Sign up for an account

If you are using Asana for the very first time, you can sign up for an account from the iOS app.

Once you’ve verified your account, you can log in from either the iOS app or on your desktop using one of our supported browsers.

Log in to your account

If you already have an account, you can log into your account on the iOS app exactly like you would on desktop.

From the login page, tap Log in with Google to login using Google SSO or enter your email address and password and tap Done.

Organizations

If you’re signing up for an Asana account under a corporate email domain, you will be either prompted to create a team in your new Organization or if there is already an Organization set up, you can request to join existing teams within this Organization.

Create new team

Create a team in a new Organization:

Once you’ve signed up to Asana under a corporate domain and have created an Organization, you will be prompted to create a new team. Once you’ve entered the team name, tap the Next icon on the top right of the screen.

Joining an Org

Joining an existing Organization:

Once you’ve signed up to Asana under a corporate domain and there is already an Organization associated with it, you can request to join existing teams withing this Organization. Once you’ve selected the appropriate teams to join, tap the Next icon at the top of the screen.

An email domain can only be associated with one Organization at a time, although it is possible to have multiple domains associated with one Organization.

Login via SAML

If you are a Member of an Enterprise Organization with SAML enabled, you can login by tapping Log In and only entering your email address while leaving the password field empty. This will redirect you to your company’s IDP login page or app.

Enter with Google

Tap Enter with Google to login via Google SSO. You can login using any Google account associated to your iOS device.

Login via 1Password

You will also have the option to use 1Password to log into Asana, providing you have the app installed on your iOS device.

Interface

When you first log into your account, you will be taken to your My TasksMy Tasks All tasks assigned to an individual can be found in their My Tasks list. Read more list. To learn more about navigating your My Tasks and other task lists, go to this article.  

iOS interface

When you first log into your account, you have 7 main options on screen:
  1. Profile Photo - navigate between your Workspaces & Organizations and access Settings
  2. Search - search for taskstasks Tasks are the basic unit of work in Asana. Tasks can represent any kind of work, break down work into smaller pieces, or store information. Read more , people, projectsprojects Projects are lists of tasks. Read more , tagstags Use tags to mark tasks or group together similar tasks. Read more , and Conversations
  3. My TasksMy Tasks All tasks assigned to an individual can be found in their My Tasks list. Read more - navigate back to your My Tasks
  4. Inbox - view your notifications
  5. Quick Add - create a task or Conversations
  6. Lists - view stars, recents, and projectsprojects Projects are lists of tasks. Read more
  7. Conversations - view Team & project ConversationsConversations Conversations are how users communicate in Asana. Start a conversation on any project or team page. Read more

Profile Photo

iOS profile photo

Tap your profile photo to navigate between your Workspaces/Organizations and access Settings.

Learn more about your account and how it relates to Workspaces & Organizations here.  

User Profile Page

Once a bio has been added to a Profile on Desktop, you can view that user profile page on iOS.

user profile

Tap your profile image in your My Tasks, or on others’ profile images from Search, conversations and comments.

Settings

iOS settings

To access Settings, tap the gear icon.

From Settings, you can:

  1. Contact Support
  2. Rate the app
  3. Log out of your account

Badges and notifications

The badge icon for Asana is the red number above the Asana icon on your iOS device; it indicates the number of new Inbox messages across all of your Organizations, Workspaces, and Personal Projects.

Notifications are the alerts that you access by swiping down from the top of your device; they correspond to notifications in each of your Asana Inboxes. If you have notifications for your iOS device turned on, you will receive push notifications for the following stories:

  • A tasktask Tasks are the basic unit of work in Asana. Tasks can represent any kind of work, break down work into smaller pieces, or store information. Read more has been assigned to you
  • A task you’re assignedassigned The person responsible for the task or subtask. Asana allows one assignee per task or subtask. Read more and/or following has a commentcomment Comment on a task or conversation to offer help, answer questions, and help move work forward. Read more posted
  • A task you’re following is marked as completecomplete To mark a task with a checkmark to indicate that it is done. Read more
  • A task you’re assigned is due (sent around midnight on the day of the task’s due datedue date The date that a task or subtask is due. Read more )
  • A Conversation is posted in a Team or Workspace that you belong to

iOS badges and notifications

If you wish to adjust badge counts or notifications:

  • Tap Settings on your device
  • Tap Notification Center
  • Scroll down
  • Tap Asana
  • Toggle the options on to control where you’d like Asana notifications to appear on your iOS device

Today Widget

Today Widget iOS

To add Asana to the Today section of your iOS notification center:

  • View Today (swipe from the top of your device down)
  • Tap Edit
  • Tap Edit again
  • Tap + next to Asana

Share

You can use the Asana share extension to share content from your iOS device like weblinks, text, or images as you browse the web.

To do this the first time:

  • While viewing another app, pull up the share tray
  • Tap More
  • Select Asana
  • Tap Asana after it’s been added

If you don’t see Asana as an option after enabling it, then we don’t support sharing for that content.

Using Asana Offline

You can use Asana for iOS offline to check your notifications, comment on tasks and conversations, change due dates or assignees, and complete tasks on the go.

Use Asana offline to:

  • Create taskstasks Tasks are the basic unit of work in Asana. Tasks can represent any kind of work, break down work into smaller pieces, or store information. Read more , conversationsconversations Conversations are how users communicate in Asana. Start a conversation on any project or team page. Read more , or projectsprojects Projects are lists of tasks. Read more
  • AssignAssign The person responsible for the task or subtask. Asana allows one assignee per task or subtask. Read more tasks
  • Set due datesdue dates The date that a task or subtask is due. Read more
  • Add or remove followersfollowers Add followers to any task and they will receive notifications about updates to the task. Read more
  • Add or remove tagstags Use tags to mark tasks or group together similar tasks. Read more
  • Add or remove tasks from projects
  • CompleteComplete To mark a task with a checkmark to indicate that it is done. Read more tasks
  • Delete tasks
  • HeartHeart Adding a heart is an easy way to express enthusiasm for a task, offer agreement to a comment, or express gratitude for a task completion. Read more tasks, conversations, or notifications
  • Add or delete comments
  • Invite teammates
  • Archive or unarchive stories in your InboxInbox My Inbox displays activity on tasks, projects, or conversations a user follows. Read more

Asana offline iOS

When you create a task or comment offline, you’ll see a banner at the bottom of your app letting you know “Asana is offline.”

For larger actions such as creating or editing tasks, subtasks, projects, or comments, a light grey cloud icon will appear next to those which have not been synced. This means that they are currently only visible to you. When you are online, these changes will sync and your entire team will be able to see the updated tasks, projects, and conversations.

You can also quickly add a task offline. A New Task button will appear at the top of any list in the app. Add a task, tap your device’s enter button, then start typing your next task.

A tally at the bottom of the app counts the actions you’ve performed offline. When you’re online again, the pending number will count down until all your updates are live in Asana and the grey cloud icons will disappear.

Tasks and conversations within a project that have never been opened on your app before will not be visible offline, but you can add tasks to these projects while offline.

Split View

split view

iPad users can also use split view with the Asana app.

Learn more with How to Asana

Watch How to Asana to get started with Asana for iOS.

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Asana Lessons

Learn the Asana basics in less than 15 minutes with these quick lessons

Tasks

Tasks Lessons

Track all of your work

3 Minutes

My Tasks

My Tasks Lessons

Always know what to do next

3 Minutes

Projects

Projects Lessons

Work with teammates

3 Minutes

Inbox

Inbox Lessons

Communicate even faster

3 Minutes

You can use tasks to track, collaborate on, and organize all your work.

Tasks can be to-dos, ideas, notes, or reminders.

Assign a task to yourself or a teammate.

Press Tab+M to quickly assign a task to yourself.

Add a due date so your deadline is clear.

Add instructions and expectations in the task description field.

Type @ to link to other tasks, people, conversations, or projects.

When you @mention someone, they’ll be added to your task as a follower.

Followers get notified when new comments or attachments are added.

Add anyone who needs to stay up to date on your task as a follower.

They can always unfollow to stop getting notifications on your task.

Add comments to ask questions or give followers updates.

Heart a comment to let followers know you’ve seen it.

Add relevant files or irrelevant GIFs as attachments.

You can also attach directly from Dropbox, Google Drive, or Box.

Create subtasks to break your task into smaller steps.

When you’ve added a subtask, press enter to add another.

Subtasks can contain all the same details as regular tasks.

Click the comment bubble to add comments or attachments to a subtask.

You can create tasks from any screen using your top bar.

Every Task has a unique URL to easily copy and share.

Congrats! Looks like you’re up to the task.

On to the next lesson!

Always know what to do next with My Tasks.

My Tasks is a list of every task assigned to you.

It makes managing your work simple.

Click on your My Tasks list and start typing to add tasks.

Like a text document, add a new line for each new task or paste in any list.

Forward to x@mail.asana.com to turn your emails into tasks

Asana will translate your email into a task, including your attachments.

New tasks will appear at the top of your list in New Tasks.

Tasks you add to My Tasks are private to you.

Click Make Public to share them with your team.

Prioritize tasks as Today, Upcoming, or Later.

Click on the blue dot next to the task, to quickly sort it.

Mark the tasks you’ll have time for Today.

Teammates can view your My Tasks list to see what you’re up to.

They’ll only see tasks you’ve made public or shared in a project (more on projects later).

Mark tasks due within a week as Upcoming so you can see what will be due soon.

On its due date, your task will move from Upcoming to Today.

Just like magic.

Mark tasks due in more than a week for Later.

They’ll be out of your way until their due date approaches.

Your tasks will move from Later to Upcoming a week before they’re due.

Keep My Tasks prioritized to always know what to work on and what’s coming next.

Now you know how to track and plan your work!

Next, learn how to work with your team in Asana.

Work together on groups of tasks with projects.

Projects help you track and organize the steps in a process or initiative.

Like an event plan, product launch, or editorial calendar.

Like My Tasks, simply click and type to add tasks to your project.

If you have your steps in a document or email already, paste in that list.

Add tasks to your project from email.

View your project’s unique email address from the project dropdown menu.

Add your tasks to other related projects.

Tasks can be included in multiple projects.

Add sections to organize tasks in a list project.

Type : at the end of any task title to make it a section.

Or, add columns to organize tasks in a boards project.

Drag and drop tasks between or within columns to reorder.

Assign your tasks and set due dates.

Never miss a deadline with your project calendar.

Drag and drop tasks on your calendar to change their due dates.

Add everyone who needs to stay updated on your project as members.

Project members will get notified of new conversations, statuses, and tasks.

Post conversations to make announcements or start discussions.

Your post will be sent to all project members.

Use Progress to see how your project is moving forward.

Set a project status to update your team on how it’s going.

The Project Owner will be reminded to set a status once a week.

Open and organize projects from your sidebar.

Favorite projects to pin them to the top of your sidebar.

Click the star button on the left of your project name to favorite it.

Create new projects from any screen using your top bar.

Now you can move projects forward with your team.

Just one more lesson before you dive in.

Communicate and coordinate faster with Inbox.

Check Inbox to quickly read and respond to your latest updates.

Inbox will notify you when you have a task due…

and when teammates update tasks, conversations, and projects you follow.

Open and respond to updates without leaving Inbox.

Click an update and you’ll have all the context you need to respond.

Archive updates you’re ready to dismiss.

Click the X that appears on the right of an update to archive it.

Open Archive to move dismissed updates back to your Inbox.

Click the arrow that appears on the right of an archived update to move it back to Inbox.

Unfollow tasks or projects to stop receiving updates about them.

In the end, you have control over the updates you receive (or choose not to receive)

When you’re ready, you can turn Asana’s Email notifications off.

Most communication with your team can be more easily managed from Inbox. Just remember to check it often.

Congratulations! Now you’re ready to have a great work day with Asana.