iOS basics

With Asana for iOS, you can organize your tasks for the day and communicate with your team from anywhere.

Download the Asana app for your iPhone & iPad from the App Store.

Once you’ve got the app, check out our Quick Start Guide for iOS.  

You can access your My TasksMy Tasks All tasks assigned to an individual can be found in their My Tasks list. Read more , projectsprojects Projects are lists of tasks. Read more , Conversations, Inbox, Quick Add, and search from your iOS device. The web and Android apps update in real-time, so your tasks and conversations sync automatically no matter what device you’re using.

Welcome

When you first open the app, you can:

  1. Sign Up for a new account
  2. Log In to your existing account

Sign up for an account

If you are using Asana for the very first time, you can sign up for an account from the iOS app.

From the sign up page, you can sign up using your email address or sign up with Google.

If you select Sign Up with Google, you can sign up using any Google account that you’re logged in as on your iOS device.

Once you’ve verified your account, you can log in from either the iOS app or on your desktop using one of our supported browsers.

Log in to your account

If you already have an account, you can log into your account on the iOS app exactly like you would on desktop.

From the login page, tap Enter with Google to login using Google SSO or tap Log In to login using your password or via SAML.

Login via SAML

If you are a Member of an Enterprise Organization with SAML enabled, you can login by tapping Log In and only entering your email address while leaving the password field empty. This will redirect you to your company’s IDP login page or app.

Enter with Google

Tap Enter with Google to login via Google SSO. You can login using any Google account associated to your iOS device.

Interface

When you first log into your account, you will be taken to your My TasksMy Tasks All tasks assigned to an individual can be found in their My Tasks list. Read more list. To learn more about navigating your My Tasks and other task lists, go to this article.  

When you first log into your account, you have 7 main options on screen:
  1. Profile Photo - navigate between your Workspaces & Organizations and access Settings
  2. Search - search for taskstasks Tasks are the basic unit of work in Asana. Tasks can represent any kind of work, break down work into smaller pieces, or store information. Read more , people, projectsprojects Projects are lists of tasks. Read more , tagstags Use tags to mark tasks or group together similar tasks. Read more , and Conversations
  3. My TasksMy Tasks All tasks assigned to an individual can be found in their My Tasks list. Read more - navigate back to your My Tasks
  4. Inbox - view your notifications
  5. Quick Add - create a task or Conversations
  6. Lists - view stars, recents, and projectsprojects Projects are lists of tasks. Read more
  7. Conversations - view Team & project ConversationsConversations Conversations are how users communicate in Asana. Start a conversation on any project or team page. Read more

Profile Photo

Tap your profile photo to navigate between your Workspaces/Organizations and access Settings.

Learn more about your account and how it relates to Workspaces & Organizations here.  

Settings

To access Settings, tap the gear icon.

From Settings, you can:

  1. Contact Support
  2. Rate the app
  3. Log out of your account

Badges and notifications

The badge icon for Asana is the red number above the Asana icon on your iOS device; it indicates the number of new Inbox messages across all of your Organizations, Workspaces, and Personal Projects.

Notifications are the alerts that you access by swiping down from the top of your device; they correspond to notifications in each of your Asana Inboxes. If you have notifications for your iOS device turned on, you will receive push notifications for the following stories:

  • A tasktask Tasks are the basic unit of work in Asana. Tasks can represent any kind of work, break down work into smaller pieces, or store information. Read more has been assigned to you
  • A task you’re assignedassigned The person responsible for the task or subtask. Asana allows one assignee per task or subtask. Read more and/or following has a commentcomment Comment on a task or conversation to offer help, answer questions, and help move work forward. Read more posted
  • A task you’re following is marked as completecomplete To mark a task with a checkmark to indicate that it is done. Read more
  • A task you’re assigned is due (sent around midnight on the day of the task’s due datedue date The date that a task or subtask is due. Read more )
  • A Conversation is posted in a Team or Workspace that you belong to

If you wish to adjust badge counts or notifications:

  • Tap Settings on your device
  • Tap Notification Center
  • Scroll down
  • Tap Asana
  • Toggle the options on to control where you’d like Asana notifications to appear on your iOS device

Today Widget

To add Asana to the Today section of your iOS notification center:

  • View Today (swipe from the top of your device down)
  • Tap Edit
  • Tap Edit again
  • Tap + next to Asana

Share

You can use the Asana share extension to share content from your iOS device like weblinks, text, or images as you browse the web.

To do this the first time:

  • While viewing another app, pull up the share tray
  • Tap More
  • Select Asana
  • Tap Asana after it’s been added

If you don’t see Asana as an option after enabling it, then we don’t support sharing for that content.

Using Asana Offline

You can use Asana for iOS offline to check your notifications, comment on tasks and conversations, change due dates or assignees, and complete tasks on the go.

Use Asana offline to:

  • Create taskstasks Tasks are the basic unit of work in Asana. Tasks can represent any kind of work, break down work into smaller pieces, or store information. Read more , conversationsconversations Conversations are how users communicate in Asana. Start a conversation on any project or team page. Read more , or projectsprojects Projects are lists of tasks. Read more
  • AssignAssign The person responsible for the task or subtask. Asana allows one assignee per task or subtask. Read more tasks
  • Set due datesdue dates The date that a task or subtask is due. Read more
  • Add or remove followersfollowers Add followers to any task and they will receive notifications about updates to the task. Read more
  • Add or remove tagstags Use tags to mark tasks or group together similar tasks. Read more
  • Add or remove tasks from projects
  • CompleteComplete To mark a task with a checkmark to indicate that it is done. Read more tasks
  • Delete tasks
  • HeartHeart Adding a heart is an easy way to express enthusiasm for a task, offer agreement to a comment, or express gratitude for a task completion. Read more tasks, conversations, or notifications
  • Add or delete comments
  • Invite teammates
  • Archive or unarchive stories in your InboxInbox My Inbox displays activity on tasks, projects, or conversations a user follows. Read more

When you create a task or comment offline, you’ll see a banner at the bottom of your app letting you know “Asana is offline.”

For larger actions such as creating or editing tasks, subtasks, projects, or comments, a light grey cloud icon will appear next to those which have not been synced. This means that they are currently only visible to you. When you are online, these changes will sync and your entire team will be able to see the updated tasks, projects, and conversations.

You can also quickly add a task offline. A New Task button will appear at the top of any list in the app. Add a task, tap your device’s enter button, then start typing your next task.

A tally at the bottom of the app counts the actions you’ve performed offline. When you’re online again, the pending number will count down until all your updates are live in Asana and the grey cloud icons will disappear.

Tasks and conversations within a project that have never been opened on your app before will not be visible offline, but you can add tasks to these projects while offline.

Split View

iPad users can also use split view with the Asana app.

Learn more with How to Asana

Watch How to Asana to get started with Asana for iOS.

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