Whether you’re just getting started or already using Asana with your team, we’re here to help. For a quick onboarding lesson, take a look at the Basics section. For suggestions and recommendations for introducing Asana to your entire team, read up in the Do More section.

Here in Help, you’ll find all the detailed documentation for Asana features, learn how to set up your Organization or Workspace, create projects and tasks, understand permission settings, invite teammates, get to know premium plans, and more.


Asana’s interface is divided into 5 areas:

  1. Sidebar - access My Dashboard, Team Conversations, Team Calendar, and projects in your Workspace or Organization
  2. Top Bar - access My Tasks, Inbox, Quick Add, search, your Profile Settings, and Workspace or Organization Settings
  3. Header - contains the options and Views for the project, My Tasks, or Search View you’re currently viewing
  4. Main Pane - displays a list of tasks, Conversations, Calendar, Dashboard, progress or Files
  5. Right Pane - contains the details of your tasks and conversations


From the sidebar, you can:

  1. Access My Dashboard
  2. Access your favorites (indicated by the star icon)
  3. Access your recents (indicated by the clock icon)
  4. Access Team Conversations
  5. Access the Team Calendar
  6. Access your Team or Workspace’s projects
  7. View the Teams you belong to and join other Teams in your Organization

Teams are only available in Organizations  


Dashboards provide a high-level view of the progress and status of projects that you and your team are working on.

Click My Dashboard and it will load in the main pane.


Projects are lists of tasks.

The sidebar lists the projects in your Team or Workspace. Click any project’s name and it will load in the main pane.

The lock icon indicates a private project  

Project Options

Hover over a project’s name and click the three dots icon to reveal some project options.

Click the drop down arrow to access the following options:

  1. Highlight Color - changes the color of the project
  2. Add/remove to/from favorites
  3. Use as a Template (Copy Project) - duplicates the project
  4. Archive - archives the project
  5. Delete - deletes the project

Open up the project to reveal more options  

Drag & drop projects

Drag and drop projects in the sidebar to reorder them.


Favorite projects, people (their My Tasks lists), tags, or custom Search Views to save and bookmark them in your sidebar for easier access.

Your favorites will appear in a fixed position near the top of your sidebar with a star icon next to them.

Drag and drop to rearrange your favorites

Add to your favorites

Click the star icon in the header. Notice the star turns yellow and the project now appears at the top of your sidebar.

Remove from your favorites

Click the star icon again to remove from your favorites. Notice the star turns back to white and the project no longer appears in your sidebar.

Only you see what you’ve starred as Favorites. Everyone in your Workspace or Organization has their own set of Favorites.


Recents allow you to quickly navigate back to projects, people, or tags that you’ve viewed recently.

Your recents will automatically appear right below your favorites with a clock icon next to them.

Expand and collapse the sidebar

Collapse the sidebar if you you want more room in your browser window for the center and right panes.

Click the X at the top of the sidebar to collapse it.

Click the three column button to expand the sidebar again.

Top Bar

My Tasks

Tasks that are assigned to you will appear in your My Tasks list within each of your Organizations or Workspaces. Your My Tasks list is typically your first stop in Asana each day.

Click My Tasks and it will load in the main pane.

Creating tasks in your My Tasks list will automatically assign them to you.


Inbox is your notification center in Asana. Use Inbox to see the latest updates from your teammates. Stories you’ll see in Inbox include:

Click My Inbox and it will load in the main pane.

Quick Add

The Quick Add button allows you to easily:

  1. Create a task
  2. Create a project
  3. Start a Conversation
  4. Invite someone new into your current Workspace or Organization


Use Search to find tasks, projects, conversations, tags, or people.

Click into the search bar and begin typing to run a basic search, press enter on your keyboard to run a full text search, or select Advanced Search to create a Search View.


Click the ? button to access helpful resources.

Top Bar Drop down

Click your profile photo from the top bar to reveal a drop down menu.

From the top bar drop down menu, you can:

  1. Switch between your Workspaces and Organizations
  2. Upgrade your current Workspace or Organization
  3. Access your current Workspace or Organization’s Settings
  4. Create a new Workspace
  5. Leave your current current Workspace or Organization
  6. Access your Profile Settings
  7. Log Out of your account

The checkmark indicates the Workspace or Organization you’re currently viewing


From the header, you can:

  1. Favorite the project, My Tasks, or Search View you’re currently viewing (indicated by the star icon)
  2. Access options for the project, My Tasks, or Search View you’re currently viewing (indicated by the drop down arrow)
  3. Change the View of the project, My Tasks, or Search view you’re currently viewing
  4. View a list of project members


Click the drop down arrow to access the following options:

  1. Edit Name & Description - modify the name or description of your project
  2. Sync to Calendar - sync your tasks with due dates to an external calendar
  3. Add Tasks by Email - provides an email address you can use to create tasks by sending an email
  4. Print - prints the project
  5. Use as a Template (Copy Project) - duplicates the project
  6. Move to Another Team (only available in Organizations) - move the project to another Team in your Organization
  7. Highlight Color - changes the color of the project
  8. Export - exports the project or My Tasks as a CSV or JSON file
  9. Archive - archives the project
  10. Delete - deletes the project

Learn more about all of these options in the Options section of the Guide.


The header allows you to switch between five different Views:

  1. List - this is the default View and displays a list of tasks
  2. Conversations (only available in projects) - this View allows you to start conversations with fellow project members regarding the project
  3. Calendar - this View filters only tasks with due dates and displays them in a calendar format
  4. Progress (only available in projects) - this View displays information about a project and its progress, including status updates & a progress chart
  5. Files (only available in My Tasks & projects) - this View filters only tasks with attachments

Learn more about all five of these Views in the Views section of the Guide.

Collapse and expand the Header

Collapse the header if you want more room in your browser window for the center and right panes.

To collapse the header, click the double arrow icon

To expand the header again, click the double arrow icon

Main pane

When you select a project, tag, or person from the sidebar, you’ll see the relevant list of tasks in the main pane. This is also where you see search results, Inbox notifications, Dashboard project cards, and Conversation posts.

From the main pane, you can:

  1. Add a new task
  2. Sort and filter the list
  3. Mark the task complete or incomplete
  4. View and edit the task’s name
  5. Identify the other projects or tags a task is associated to
  6. See the amount of hearts the task has received
  7. Identify the task’s due date
  8. Identify the task’s assignee

You can also sort sort and filter tasks.  

Right pane

The right pane, is where you see the details for a task you’ve selected in the main pane.

From the right pane, you can:

  1. Assign the task
  2. Set a due date & due time
  3. Heart the task
  4. Identify what project the task is in
  5. Mark the task complete or incomplete
  6. Add a description to give the task more context
  7. Build a list of subtasks
  8. Attach files
  9. Post a comment
  10. Follow or unfollow the task

Learn more about the functionality available in the right pane in the tasks section of the Guide.

Expand and collapse the right pane

Collapse the right pane if you want more room in your browser window for the center pane.

To collapse the right pane, click the X icon.

To expand the right pane again, click the right arrow icon.

Full Screen Mode

Enter full screen mode if you’d like to focus on a single task.

To enter full screen mode:

  1. Click the three dot icon from the right pane
  2. Select Full Screen