Text formatting

@mention

@mentioning allows you to link people, projectsprojects Projects are lists of tasks. Read more , taskstasks Tasks are the basic unit of work in Asana. Tasks can represent any kind of work, break down work into smaller pieces, or store information. Read more , tagstags Use tags to mark tasks or group together similar tasks. Read more , and ConversationsConversations Conversations are how users communicate in Asana. Start a conversation on any project or team page. Read more from any description or commentcomment Comment on a task or conversation to offer help, answer questions, and help move work forward. Read more field in Asana.

Use @mention to link to other tasks, projects, tags, Teams, or Conversations in the notes, or to draw a teammate’s attention to a comment by linking to their name.

@ mentioning

To @mention:

Type @, then start typing the name of a task, project, tag, Conversation, or person.

When you @mention someone in a task or conversation, they are automatically added as a follower and receive an Inbox notification.

Rich text

Use the following keyboard shortcuts to format your text:

Action Mac Windows
Bold ⌘B Ctrl-B
Underline ⌘U Ctrl-U
~~Strikethrough~~ ⌘⇧X Ctrl⇧X
Italics ⌘I Ctrl-I
Monospace ⌘⇧M Ctrl-Shift-M
• Bulleted Lists ⌘⇧8 Ctrl-Shift-8
1. Numbered Lists ⌘⇧7 Ctrl-Shift-7
Indent your list ⌘] Ctrl-]
Outdent your list ⌘[ Ctrl-[

If you would prefer not to use keyboard shortcuts, you can also format your text by clicking on the rich text toolbar when entering a task description or commenting on a task.

rich text toolbar

⌘ is the Command/Apple key on macOS, Ctrl is the Control key on Windows.

If you’re using numbered or bulleted lists, you can also increase or decrease the list indent according to your preference.

Indent Increase

Indent Decrease

Emojis

Emojis are supported everywhere in Asana. They can be added to project & task titles, descriptions, comments and conversations. You can either copy and paste an emoji into the appropriate field, or type the emoji command into the field and the text will automatically convert into its corresponding emoji.

For example, type :smile: into the task description field and it will convert the text into .

Click here to view some great emojis

ASCII emoticons are supported and will automatically convert into emojis.

supported fields

Supported fields

The following fields support @mention, rich text, and emojis:

  • Task DescriptionTask Description Task description is a text field that allows users to add details and context to their tasks. Read more
  • Task commentscomments Comment on a task or conversation to offer help, answer questions, and help move work forward. Read more
  • Project DescriptionsProject Descriptions The project description is a place to provide teammates with the goals and overview of a project. Read more
  • Project statusstatus A way to update project members on the progress of a project. Status includes a color (red, yellow, green) and short summary. Read more updates
  • Body of a ConversationConversation Conversations are how users communicate in Asana. Start a conversation on any project or team page. Read more
  • Conversation comments

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Asana Lessons

Learn the Asana basics in less than 15 minutes with these quick lessons

Tasks

Tasks Lessons

Track all of your work

3 Minutes

My Tasks

My Tasks Lessons

Always know what to do next

3 Minutes

Projects

Projects Lessons

Work with teammates

3 Minutes

Inbox

Inbox Lessons

Communicate even faster

3 Minutes

You can use tasks to track, collaborate on, and organize all your work.

Tasks can be to-dos, ideas, notes, or reminders.

Assign a task to yourself or a teammate.

Press Tab+M to quickly assign a task to yourself.

Add a due date so your deadline is clear.

Add instructions and expectations in the task description field.

Type @ to link to other tasks, people, conversations, or projects.

When you @mention someone, they’ll be added to your task as a follower.

Followers get notified when new comments or attachments are added.

Add anyone who needs to stay up to date on your task as a follower.

They can always unfollow to stop getting notifications on your task.

Add comments to ask questions or give followers updates.

Heart a comment to let followers know you’ve seen it.

Add relevant files or irrelevant GIFs as attachments.

You can also attach directly from Dropbox, Google Drive, or Box.

Create subtasks to break your task into smaller steps.

When you’ve added a subtask, press enter to add another.

Subtasks can contain all the same details as regular tasks.

Click the comment bubble to add comments or attachments to a subtask.

You can create tasks from any screen using your top bar.

Every Task has a unique URL to easily copy and share.

Congrats! Looks like you’re up to the task.

On to the next lesson!

Always know what to do next with My Tasks.

My Tasks is a list of every task assigned to you.

It makes managing your work simple.

Click on your My Tasks list and start typing to add tasks.

Like a text document, add a new line for each new task or paste in any list.

Forward to x@mail.asana.com to turn your emails into tasks.

Asana will translate your email into a task, including your attachments.

New tasks will appear at the top of your list in Recently Assigned.

Tasks you add to My Tasks are private to you.

Click Make Public to share them with your team.

Prioritize tasks as Today, Upcoming, or Later.

Click on the blue dot next to the task, to quickly sort it.

Mark the tasks you’ll have time for Today.

Teammates can view your My Tasks list to see what you’re up to.

They’ll only see tasks you’ve made public or shared in a project (more on projects later).

Mark tasks due within a week as Upcoming so you can see what will be due soon.

On its due date, your task will move from Upcoming to Today.

Just like magic.

Mark tasks due in more than a week for Later.

They’ll be out of your way until their due date approaches.

Your tasks will move from Later to Upcoming a week before they’re due.

Keep My Tasks prioritized to always know what to work on and what’s coming next.

Now you know how to track and plan your work!

Next, learn how to work with your team in Asana.

Work together on groups of tasks with projects.

Projects help you track and organize the steps in a process or initiative.

Like an event plan, product launch, or editorial calendar.

Like My Tasks, simply click and type to add tasks to your project.

If you have your steps in a document or email already, paste in that list.

Add tasks to your project from email.

View your project’s unique email address from the project dropdown menu.

Add your tasks to other related projects.

Tasks can be included in multiple projects.

Add sections to organize tasks in a list project.

Type Tab+N in any task row to create a new section.

Or, add columns to organize tasks in a boards project.

Drag and drop tasks between or within columns to reorder.

Assign your tasks and set due dates.

Never miss a deadline with your project calendar.

Drag and drop tasks on your calendar to change their due dates.

Add everyone who needs to stay updated on your project as members.

Project members will get notified of new conversations, statuses, and tasks.

Post conversations to make announcements or start discussions.

Your post will be sent to all project members.

Use Progress to see how your project is moving forward.

Set a project status to update your team on how it’s going.

The Project Owner will be reminded to set a status once a week.

Open and organize projects from your sidebar.

Favorite projects to pin them to the top of your sidebar.

Click the star button on the left of your project name to favorite it.

Create new projects from any screen using your top bar.

Now you can move projects forward with your team.

Just one more lesson before you dive in.

Communicate and coordinate faster with Inbox.

Check Inbox to quickly read and respond to your latest updates.

Inbox will notify you when you have a task due…

and when teammates update tasks, conversations, and projects you follow.

Open and respond to updates without leaving Inbox.

Click an update and you’ll have all the context you need to respond.

Archive updates you’re ready to dismiss.

Click the X that appears on the right of an update to archive it.

Open Archive to move dismissed updates back to your Inbox.

Click the arrow that appears on the right of an archived update to move it back to Inbox.

Unfollow tasks or projects to stop receiving updates about them.

In the end, you have control over the updates you receive (or choose not to receive)

When you’re ready, you can turn Asana’s Email notifications off.

Most communication with your team can be more easily managed from Inbox. Just remember to check it often.

Congratulations! Now you’re ready to have a great work day with Asana.