My Profile Settings

Access Profile Settings

Profile Settings help you adjust the details of your account.

access profile settings

Access Profile Settings by either:

  1. Clicking your profile photo from the top bar and selecting My Profile Settings from the drop down menu
  2. Clicking your profile photo from the headerheader The header is part of the user interface between the top bar and the main pane and lets users navigate projects. Read more of your My TasksMy Tasks All tasks assigned to an individual can be found in their My Tasks list. Read more

Click here to go straight to your Profile Settings.  

In the Profile Settings menu, you will find 7 tabs, each with different options:

  • Profile - change your profile details or set yourself as away with the Vacation Indicator
  • To Email - change your email notification settings, add an email address to your account, or remove an email address from your account
  • From Email - change which of your email addresses can create tasks in your various Workspace and Organizations
  • Account - change your password or deactivate your account
  • Display - change the background image or add task row numbers to your Asana account’s interface
  • Apps - manage your integrations and create Personal Access Tokens
  • Hacks - enable & disable experimental features in Asana

Profile

profile tab

From the Profile tab, you can:

  1. Change your profile photo
  2. Change your profile name
  3. Add a brief description about yourself in the Role, Department, and About Me fields
  4. Set yourself as away using the Vacation Indicator

Profile name & photo

A profile name & photo helps your team identify who you are. Your profile name & photo will appear:

  • Under the TeamsTeams A team is a group of people in an Organization who are working together on a collection of projects. Read more you belong to in the sidebarsidebar Use the sidebar to navigate to the dashboard, starred items, projects, and teams. The sidebar can be collapsed. Read more
  • Next to tasks assignedassigned The person responsible for the task or subtask. Asana allows one assignee per task or subtask. Read more to you (except in your My Tasks list) in the main panemain pane When you select a project, tag, or person, you will see the relevant list of tasks in the main pane. Read more
  • Beside your commentscomments Comment on a task or conversation to offer help, answer questions, and help move work forward. Read more and followerfollower Add followers to any task and they will receive notifications about updates to the task. Read more fields in the right paneright pane The right pane holds the details of a task or Conversation. Read more

We accept the following file types under 5MB:

  • PNG
  • JPEG
  • GIF
  • BMP

It’s best if the image is square and at least 128x128px, but it doesn’t have to be.

If you do not upload a photo, we will use your initials as a placeholder.

About Me

Add a quick summary of who you are or what you do in the About Me section of your profile.

about me in UI

The information from your About Me section of your profile can be seen whenever you hover over your profile photo anywhere.

Vacation Indicator

When you’re not going to be working or available to collaborate with your teammates, use the Vacation Indicator to let them know.

This is an account-wide setting, so you will appear as away in all of the Organizations and Workspaces you belong to.  

set as away

Set your status as away:

  1. Click your profile photo in the top bar and select My Profile Settings
  2. Navigate to the Profile tab
  3. Click the Show me as away switch
  4. Enter the first day you’ll be out (the first day you’ll be gone)
  5. Enter the last day you’ll be out (the day before you return)
  6. Click the Update Profile button

profile card as away

Once you’ve set your status as away, your profile photo will appear dimmed and your away status will appear whenever anyone hovers over your profile photo.

“Away through today” means that person is out today and will back tomorrow. “Away through Monday” means that they will be back on Tuesday.

To Email

to email tab

From the To Email tab, you can:

  1. Change the destination email address for where your notifications are sent to in each of your Workspaces & Organizations
  2. Change the type of notifications you receive for each of your Workspaces & Organizations
  3. Add an email address to your account
  4. Remove an email address from your account

To change your email address, first add a new one, then remove your old one.

Add an Email Address

You can add multiple email addresses to your Asana account. With multiple email addresses associated with your account:

  • You will have additional options for emailing tasks into Asana
  • You will have additional options for receiving email notifications
  • You can log into your account using any of your email addresses
  • Other people can invite you into their Workspace or Organization using any of your email addresses

When you add a second email address to your Asana account, you will be asked to verify your identity by re-authenticating your Asana account. This means that you will have to re-login with the existing email address in order to add a new one.

add email

Add an email address to your account:

  1. Click your profile photo in the top bar and select My Profile Settings
  2. Navigate to the To Email tab and click + Add New Email
  3. Enter your new email address
  4. Enter your password
  5. Click the Send Verification Email button

At this point, a verification message will be sent to the email address you entered in step 3. Go to the email address’s corresponding Inbox to locate the email and click the verification link to complete the process.

If you use the Login with Google feature, you will instead be required to verify your Google account. A popup window will appear to log into Google, enter the credentials for the email address currently associated to your Asana account to initiate the process.

Contact our Support Team if you have any issues with adding a new email address to your account.

Remove an email address

If you have an email address associated with your account that you no longer use or that belongs to someone else, you can remove it.

You can only remove an email address if you already have more than one email address associated to your account.

remove email

Remove an email address from your account:

  1. Click your profile photo in the top bar and select My Profile Settings
  2. Navigate to the To Email tab and click Remove Email
  3. Enter the email address you want to remove
  4. Click the Remove Email button

From Email

from email tab

From the From Email tab, you can:

  1. Choose which My TasksMy Tasks All tasks assigned to an individual can be found in their My Tasks list. Read more list that your emails sent to Asana creates tasks in
  2. Add an email address to your account
  3. Remove an email address from your account

Learn more about this feature in the create tasks by emailcreate tasks by email Tasks emailed to x@mail.asana.com will appear in your My Tasks list. Read more article of the Guide.

Add more email addresses to your account for more options in this tab.

Account

account tab

From the Account tab, you can:

  1. Create a new Workspace
  2. Change the password for your account
  3. Deactivate your Account

If you are using Google SSO to login, you will not see an option to change your password. Instead, you’ll have to log out of your account and request a password reset link.

Change your password

password change

To change your password:

  1. Click your profile photo in the top bar and select My Profile Settings
  2. Navigate to the Account tab and select Change your password
  3. Enter your current password
  4. Enter your new password
  5. Enter your new password again
  6. Click Change Password

Members of a Premium or Enterprise Organization with SAML or Google SSO enabled will not see an option to change their password.

If you don’t remember your password, an alternate option would be to request a password reset link sent to your email address from the login page. You will need to log out of your account to get back to the login page.

Account deactivation

** Only deactivate your individual Asana account if you no longer wish to use Asana.**

deactivate account

To deactivate your account:

Navigate to the Account tab of your profile settings and click Deactivate your account. Finish by clicking the red Deactivate button.

Once you deactivate your account, you will no longer have access to any data in the account. If you would like to use Asana in the future, you will need to sign for a new account.

Deactivation deactivates your individual Asana account, the Organizations and Workspaces you belong are shared spaces and will continue to exist.

Display

Display allows you to change the background in your Asana account’s interface and add numbered rows for your task lists.

display tab

From the Display tab, you can:

  1. Show task row numbers - adds numbered rows to your tasks in the main panemain pane When you select a project, tag, or person, you will see the relevant list of tasks in the main pane. Read more
  2. Enable compact mode - reduces the line breaks between tasks in the main pane
  3. Show occasional celebrations upon task completion - a mythical creature will appear at random when you completecomplete To mark a task with a checkmark to indicate that it is done. Read more a task
  4. Enable color blind friendly mode
  5. Change the background image in the Asana app

Display settings are personal to you and will not affect what your teammate sees when they log in to Asana.

Apps

The Apps tab allows you to manage the integrations you’ve authorized to access your account.

apps tab

From the Apps tab, you can:

  1. View and deauthorize any integrations you’re currently using
  2. Activate Harvest
  3. Create a new Personal Access Token
  4. Find your account’s API Key
  5. Register a new application

Learn more about our API in our Developer’s Guide.  

Hacks

Hacks allow you to try out experimental features that may or may not stick around.

hacks tab

Go to the Hacks tab of your Profile Settings to enable or disable any Hack. Click the Reload to Apply Changes button to save your changes.

You can send us feedback clicking the Send feedback links found in the Hacks tab.

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Asana Lessons

Learn the Asana basics in less than 15 minutes with these quick lessons

Tasks

Tasks Lessons

Track all of your work

3 Minutes

My Tasks

My Tasks Lessons

Always know what to do next

3 Minutes

Projects

Projects Lessons

Work with teammates

3 Minutes

Inbox

Inbox Lessons

Communicate even faster

3 Minutes

You can use tasks to track, collaborate on, and organize all your work.

Tasks can be to-dos, ideas, notes, or reminders.

Assign a task to yourself or a teammate.

Press Tab+M to quickly assign a task to yourself.

Add a due date so your deadline is clear.

Add instructions and expectations in the task description field.

Type @ to link to other tasks, people, conversations, or projects.

When you @mention someone, they’ll be added to your task as a follower.

Followers get notified when new comments or attachments are added.

Add anyone who needs to stay up to date on your task as a follower.

They can always unfollow to stop getting notifications on your task.

Add comments to ask questions or give followers updates.

Heart a comment to let followers know you’ve seen it.

Add relevant files or irrelevant GIFs as attachments.

You can also attach directly from Dropbox, Google Drive, or Box.

Create subtasks to break your task into smaller steps.

When you’ve added a subtask, press enter to add another.

Subtasks can contain all the same details as regular tasks.

Click the comment bubble to add comments or attachments to a subtask.

You can create tasks from any screen using your top bar.

Every Task has a unique URL to easily copy and share.

Congrats! Looks like you’re up to the task.

On to the next lesson!

Always know what to do next with My Tasks.

My Tasks is a list of every task assigned to you.

It makes managing your work simple.

Click on your My Tasks list and start typing to add tasks.

Like a text document, add a new line for each new task or paste in any list.

Forward to x@mail.asana.com to turn your emails into tasks

Asana will translate your email into a task, including your attachments.

New tasks will appear at the top of your list in New Tasks.

Tasks you add to My Tasks are private to you.

Click Make Public to share them with your team.

Prioritize tasks as Today, Upcoming, or Later.

Click on the blue dot next to the task, to quickly sort it.

Mark the tasks you’ll have time for Today.

Teammates can view your My Tasks list to see what you’re up to.

They’ll only see tasks you’ve made public or shared in a project (more on projects later).

Mark tasks due within a week as Upcoming so you can see what will be due soon.

On its due date, your task will move from Upcoming to Today.

Just like magic.

Mark tasks due in more than a week for Later.

They’ll be out of your way until their due date approaches.

Your tasks will move from Later to Upcoming a week before they’re due.

Keep My Tasks prioritized to always know what to work on and what’s coming next.

Now you know how to track and plan your work!

Next, learn how to work with your team in Asana.

Work together on groups of tasks with projects.

Projects help you track and organize the steps in a process or initiative.

Like an event plan, product launch, or editorial calendar.

Like My Tasks, simply click and type to add tasks to your project.

If you have your steps in a document or email already, paste in that list.

Add tasks to your project from email.

View your project’s unique email address from the project dropdown menu.

Add your tasks to other related projects.

Tasks can be included in multiple projects.

Add sections to organize tasks in a list project.

Type : at the end of any task title to make it a section.

Or, add columns to organize tasks in a boards project.

Drag and drop tasks between or within columns to reorder.

Assign your tasks and set due dates.

Never miss a deadline with your project calendar.

Drag and drop tasks on your calendar to change their due dates.

Add everyone who needs to stay updated on your project as members.

Project members will get notified of new conversations, statuses, and tasks.

Post conversations to make announcements or start discussions.

Your post will be sent to all project members.

Use Progress to see how your project is moving forward.

Set a project status to update your team on how it’s going.

The Project Owner will be reminded to set a status once a week.

Open and organize projects from your sidebar.

Favorite projects to pin them to the top of your sidebar.

Click the star button on the left of your project name to favorite it.

Create new projects from any screen using your top bar.

Now you can move your projects forward with Asana.

Just one more lesson before you dive in.

Communicate and coordinate faster with Inbox.

Check Inbox to quickly read and respond to your latest updates.

Inbox will notify you when you have a task due…

and when teammates update tasks, conversations, and projects you follow.

Open and respond to updates without leaving Inbox.

Click an update and you’ll have all the context you need to respond.

Archive updates you’re ready to dismiss.

Click the X that appears on the right of an update to archive it.

Open Archive to move dismissed updates back to your Inbox.

Click the arrow that appears on the right of an archived update to move it back to Inbox.

Unfollow tasks or projects to stop recieving updates about them.

You ultimately have control over all the updates you receive (or choose not to receive 😉)

When you’re ready, you can turn Asana’s Email notifications off.

Most communication with your team can be more easily managed from Inbox. Just remember to check it often.

Congratulations! Now you’re ready to have a great work day with Asana.