Search and Search Views

Search allows you to find any task, project, tag, person, or Team in your Workspace or Organization.

search bar

Press Tab+/ on your keyboard to focus on the search bar.

Basic search

To run a basic search, type the name or title of any object in the search bar.

basic search

The results of your search will display the following in the autocomplete below:

  • TeamsTeams A team is a group of people in an Organization who are working together on a collection of projects. Read more (only in Organizations)
  • ProjectsProjects Projects are lists of tasks. Read more
  • TasksTasks Tasks are the basic unit of work in Asana. Tasks can represent any kind of work, break down work into smaller pieces, or store information. Read more & subtaskssubtasks Subtasks break a task into smaller pieces. Subtasks, like tasks, have assignees, due dates, comments, and hearts. Read more
  • TagsTags Use tags to mark tasks or group together similar tasks. Read more
  • ConversationsConversations Conversations are how users communicate in Asana. Start a conversation on any project or team page. Read more

Enter a person’s name in basic search to access their My Tasks.

Full text search

Run a full text search to search across every text field in tasks and conversations, including names, descriptions, and commentscomments Comment on a task or conversation to offer help, answer questions, and help move work forward. Read more :

full text search

To run a full text search:

  1. Click into search and enter a keyword
  2. Select Items with [keyword] > (or press Enter on your keyboard)

search results

The results of your search will then appear in the main panemain pane When you select a project, tag, or person, you will see the relevant list of tasks in the main pane. Read more .

Full text searches only returns tasks, subtasks, and conversations in the results.

Advanced Search & Search Views

Search Views are lists of tasks that meet the criteria you specify. Create a Search View to find any specific group of tasks or conversations.

The results of your Search View will only show tasks you have permissions for. Therefore, your colleagues may see different results, even if you’re both searching with the exact same parameters.

advanced search button

Create a Search View

  1. Click into search
  2. Select Advanced Search

search parameters

In the Advanced Search window, you will see a number of parameters that you can use to search for tasks or conversations.

more search parameters

Click **Add Filter* to use additional search parameters.

When you create a Search View, every field is optional.

Once you’ve established your search criteria, click the Search button.

search results

The results of your Search View will appear in the main panemain pane When you select a project, tag, or person, you will see the relevant list of tasks in the main pane. Read more and the name of the Search View will appear at the top of the headerheader The header is part of the user interface between the top bar and the main pane and lets users navigate projects. Read more .

From the search results, you can:

  • Click Refine Search to change your search parameters
  • Click Sort to reorder your tasks
  • Click any task to view its details  

Search views display tasks and conversations that meet the parameters you’ve set. To add a task to your results, create a task that meets these parameters.

Sort Results

sort results

Select Sort for a variety of fields to sort your search results by.

If there are Search Views you will use regularly, you can starstar Users can star projects, people, tags, or custom search views to easily access them in the sidebar. Read more them for easier access in the future.

star search view

Click the star to save your Search View. Once starred, your Search View will appear at the top of your sidebarsidebar Use the sidebar to navigate to the dashboard, starred items, projects, and teams. The sidebar can be collapsed. Read more .

Saving a Search View saves the search parameters, so your results will update as you and your colleagues continue to work on tasks.

Search Views Quick Tips

There are many parameters you can use in Search Views. Most of them are pretty self-explanatory, but here are some of the lesser known parameters you can use in Search Views:

  • Unassigned tasks - enter “Nobody” in the Assignee field
  • Tasks in no projects - enter “No Project” in the Projects field
  • Tasks with no tags - enter “No Tags” in the Tags field
  • Tasks in a Section of a project - after entering a project in the projects field, click the drop down arrow to select a Section in the project to search in
  • Not parameter - use the “Not Tagged With” or the “Not In Projects” fields to find all tasks not in associated to tags or projects
  • Assigned By - use the Assigned By field to find tasks assigned by a specific Member or Guest
  • Completion Date - use the Completion Date field to find all tasks completed in the last X days
  • Tasks with specific due dates - use the Due, Completion, Creation, or Modification Date fields to select “Between” to find tasks within a certain timeframe, or “On” to show tasks from a specific date

Watch the product tour: Search views

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Asana Lessons

Learn the Asana basics in less than 15 minutes with these quick lessons

Tasks

Tasks Lessons

Track all of your work

3 Minutes

My Tasks

My Tasks Lessons

Always know what to do next

3 Minutes

Projects

Projects Lessons

Work with teammates

3 Minutes

Inbox

Inbox Lessons

Communicate even faster

3 Minutes

You can use tasks to track, collaborate on, and organize all your work.

Tasks can be to-dos, ideas, notes, or reminders.

Assign a task to yourself or a teammate.

Press Tab+M to quickly assign a task to yourself.

Add a due date so your deadline is clear.

Add instructions and expectations in the task description field.

Type @ to link to other tasks, people, conversations, or projects.

When you @mention someone, they’ll be added to your task as a follower.

Followers get notified when new comments or attachments are added.

Add anyone who needs to stay up to date on your task as a follower.

They can always unfollow to stop getting notifications on your task.

Add comments to ask questions or give followers updates.

Heart a comment to let followers know you’ve seen it.

Add relevant files or irrelevant GIFs as attachments.

You can also attach directly from Dropbox, Google Drive, or Box.

Create subtasks to break your task into smaller steps.

When you’ve added a subtask, press enter to add another.

Subtasks can contain all the same details as regular tasks.

Click the comment bubble to add comments or attachments to a subtask.

You can create tasks from any screen using your top bar.

Every Task has a unique URL to easily copy and share.

Congrats! Looks like you’re up to the task.

On to the next lesson!

Always know what to do next with My Tasks.

My Tasks is a list of every task assigned to you.

It makes managing your work simple.

Click on your My Tasks list and start typing to add tasks.

Like a text document, add a new line for each new task or paste in any list.

Forward to x@mail.asana.com to turn your emails into tasks

Asana will translate your email into a task, including your attachments.

New tasks will appear at the top of your list in New Tasks.

Tasks you add to My Tasks are private to you.

Click Make Public to share them with your team.

Prioritize tasks as Today, Upcoming, or Later.

Click on the blue dot next to the task, to quickly sort it.

Mark the tasks you’ll have time for Today.

Teammates can view your My Tasks list to see what you’re up to.

They’ll only see tasks you’ve made public or shared in a project (more on projects later).

Mark tasks due within a week as Upcoming so you can see what will be due soon.

On its due date, your task will move from Upcoming to Today.

Just like magic.

Mark tasks due in more than a week for Later.

They’ll be out of your way until their due date approaches.

Your tasks will move from Later to Upcoming a week before they’re due.

Keep My Tasks prioritized to always know what to work on and what’s coming next.

Now you know how to track and plan your work!

Next, learn how to work with your team in Asana.

Work together on groups of tasks with projects.

Projects help you track and organize the steps in a process or initiative.

Like an event plan, product launch, or editorial calendar.

Like My Tasks, simply click and type to add tasks to your project.

If you have your steps in a document or email already, paste in that list.

Add tasks to your project from email.

View your project’s unique email address from the project dropdown menu.

Add your tasks to other related projects.

Tasks can be included in multiple projects.

Add sections to organize tasks in a list project.

Type : at the end of any task title to make it a section.

Or, add columns to organize tasks in a boards project.

Drag and drop tasks between or within columns to reorder.

Assign your tasks and set due dates.

Never miss a deadline with your project calendar.

Drag and drop tasks on your calendar to change their due dates.

Add everyone who needs to stay updated on your project as members.

Project members will get notified of new conversations, statuses, and tasks.

Post conversations to make announcements or start discussions.

Your post will be sent to all project members.

Use Progress to see how your project is moving forward.

Set a project status to update your team on how it’s going.

The Project Owner will be reminded to set a status once a week.

Open and organize projects from your sidebar.

Favorite projects to pin them to the top of your sidebar.

Click the star button on the left of your project name to favorite it.

Create new projects from any screen using your top bar.

Now you can move your projects forward with Asana.

Just one more lesson before you dive in.

Communicate and coordinate faster with Inbox.

Check Inbox to quickly read and respond to your latest updates.

Inbox will notify you when you have a task due…

and when teammates update tasks, conversations, and projects you follow.

Open and respond to updates without leaving Inbox.

Click an update and you’ll have all the context you need to respond.

Archive updates you’re ready to dismiss.

Click the X that appears on the right of an update to archive it.

Open Archive to move dismissed updates back to your Inbox.

Click the arrow that appears on the right of an archived update to move it back to Inbox.

Unfollow tasks or projects to stop recieving updates about them.

You ultimately have control over all the updates you receive (or choose not to receive 😉)

When you’re ready, you can turn Asana’s Email notifications off.

Most communication with your team can be more easily managed from Inbox. Just remember to check it often.

Congratulations! Now you’re ready to have a great work day with Asana.