Search and Search Views
Search allows you to find any task, project, tag, person, or Team in your Workspace or Organization.
Tab+/on your keyboard to focus on the search bar.
To run a basic search, type the name or title of any object in the search bar.
The results of your search will display the following in the autocomplete below:
- TeamsTeams A team is a group of people in an Organization who are working together on a collection of projects. Read more (only in Organizations)
- ProjectsProjects Projects are lists of tasks. Read more
- TasksTasks Tasks are the basic unit of work in Asana. Tasks can represent any kind of work, break down work into smaller pieces, or store information. Read more , subtaskssubtasks Subtasks break a task into smaller pieces. Subtasks, like tasks, have assignees, due dates, comments, and hearts. Read more , TagsTags Use tags to mark tasks or group together similar tasks. Read more & ConversationsConversations Conversations are how users communicate in Asana. Start a conversation on any project or team page. Read more
Enter a person’s name in basic search to access their My Tasks.
Full text search
Run a full text search to search across every text field in tasks and conversations, including names, descriptions, and commentscomments Comment on a task or conversation to offer help, answer questions, and help move work forward. Read more :
To run a full text search:
- Click into search and enter a keyword
- Select View all results with [keyword] > (or press
Enteron your keyboard)
The results of your search will then appear in a grid view.
Full text searches only returns tasks, subtasks, and conversations in the results.
Advanced Search & Search Views
Search Views are lists of tasks that meet the criteria you specify. Create a Search View to find any specific group of tasks or conversations.
The results of your Search View will only show tasks you have permissions for. Therefore, your colleagues may see different results, even if you’re both searching with the exact same parameters.
Create a Search View
- Click into search
- Select Advanced Search
In the Advanced Search window, you will see a number of parameters that you can use to search for tasks or conversations.
You can also filter for Milestones in Advanced Search by clicking “Add Filter” then “More” then clicking “Milestone”.
Click Add Filter to use additional search parameters.
When you create a Search View, every field is optional.
Once you’ve established your search criteria, click the Search button. The results of your Search View will appear in the main panemain pane When you select a project, tag, or person, you will see the relevant list of tasks in the main pane. Read more and the name of the Search View will appear at the top of the headerheader The header is part of the user interface between the top bar and the main pane and lets users navigate projects. Read more .
From the search results, you can:
- Click Refine Search to change your search parameters or Save Report to add the results under your Reports section in your sidebar
- Click Sort to reorder your tasks
- Click any task to view its details
Search views display tasks and conversations that meet the parameters you’ve set. To add a task to your results, create a task that meets these parameters.
Select Sort for a variety of fields to sort your search results by.
Save your Search Views as Reports
If there are Search Views you will use regularly, you can save them as reports for easier access in the future.
Click the Save Report button to save your Search View as a report. Once saved, your Search View will appear under your Reports section beneath your favorites at the top of your sidebarsidebar Use the sidebar to navigate to the dashboard, starred items, projects, and teams. The sidebar can be collapsed. Read more .
Saving a Search View as a report saves the search parameters, so your report will update as you and your colleagues continue to work on tasks.
Tap the three dot icon next to the title to rename a report. You first need to save a report in order for this option to appear.
How to search quickly in a project
It is possible to search for tasks quickly in your current project. This is particularly useful if you have a project with a large number of tasks.
To search quickly in current project:
- Click the three dot icon
- Select Search this project
Search Views Quick Tips
There are many parameters you can use in Search Views. Most of them are pretty self-explanatory, but here are some of the lesser known parameters you can use in Search Views:
- Unassigned tasks - enter “Nobody” in the Assignee field
- Tasks in no projects - enter “No Project” in the Projects field
- Tasks with specific tags - choose “Has tags” or “Has all of these tags” in the Tags field
- Tasks in a Section of a project - after entering a project in the projects field, click the drop down arrow to select a Section in the project to search in
- Not parameter - use the “Not Tagged With” or the “Not In Projects” fields to find all tasks not in associated to tags or projects
- Assigned By - use the Assigned By field to find tasks assigned by a specific Member or Guest
- Completion Date - use the Completion Date field to find all tasks completed in the last X days
- Tasks with specific due dates - use the Due, Completion, Creation, or Modification Date fields to select “Between” to find tasks within a certain timeframe, or “On” to show tasks from a specific date