Navigating Asana

Asana's interface is divided into 5 areas:

1. Sidebar - access Homepage, My Tasks, Inbox, Teams, and projects in your Workspace or Organization
2. Header - contains the actions and views for the project, My Tasks, or View you're currently using
3. Top Bar - Search, Quick Add, your Profile Settings, and Workspace or Organization Settings
4. Main Pane - displays a list of tasks, Conversations, Calendar, progress or Files
5. Right Pane - contains the details of a task or Conversation

From the sidebar, you can:

1. Access your Homepage, My Tasks, Inbox, Portfolios and Goals.
2. Access your Favorites
3. Access your saved searches
4. View the teamsteamsA team is a group of people in an Organization who are working together on a collection of projects.Read more you belong to and join other Teams in your Organization

The sidebar lists the projects in your Team or Workspace. Click any project's name and it will load in the main pane. Or, click the + button to create a new project.

Your favorited items will appear in a fixed position near the top of your sidebar.

Click the star icon in the header to add it to your favorites. Notice the star turns yellow and the project now appears at the top of your sidebar under favorites. To remove it from your favorites, simply click the star icon again.

Unfavourite and Duplicate

1. Click the three dot icon next to a Project in your sidebar
2. You can remove Project from Favorites
3. You can choose to Duplicate Project

To collapse the sidebar:

Click the three column button at the top of the sidebar.

To expand the sidebar:

Click the three column button.

From the top bar, you can:

1. Run a searchsearchSearch allows you to find any task, project, or Conversation in your Workspace or Organization.Read more to find tasks, projects, conversations, tags, or people in your Workspace or Organization
2. Use Quick Add to create a task, project, conversation, or invite more people
3. View Help Content
4. Access your Profile SettingsProfile SettingsProfile Settings lets users adjust preferences related to their specific account.Read more, Access the Workspace or Organization Settings, or switch between your Workspaces & Organizations

The Omnibutton allows you to easily:

1. Create a tasktaskTasks are the basic unit of work in Asana. Tasks can represent any kind of work, break down work into smaller pieces, or store information.Read more
2. Start a conversationconversationConversations are how users communicate in Asana. Start a conversation on any project or team page.Read more
3. Create teamteamA team is a group of people in an Organization who are working together on a collection of projects.Read more
4. Create a projectprojectProjects are lists of tasks.Read more
5. Invite someone new into your current Workspace or Organization

Click the ? button to access helpful resources.

From the top bar drop down menu, you can:

1. Switch between your Workspaces and Organizations
2. Upgrade your current Workspace or Organization
3. Access your current Workspace or Organization's Settings
4. Create a new Workspace or team
5. Leave your current Workspace or Organization
6. Access your Profile SettingsProfile SettingsProfile Settings lets users adjust preferences related to their specific account.Read more
7. Log out of your account

From the header, you can:

1. Access actions for the project, My Tasks, or Search View you're currently viewing (indicated by the down arrow icon)
2. Favorite the project or My Tasks list you're currently viewing (indicated by the star icon)
3. Set a status for your project
4. View a list of Project Members and Limited Access Members
5. Share your project

Click the down arrow icon to access the following options for a project:

1. Edit project details - modify the name or description of your project
2. Color - changes the colorcolorUsers can associate a project or tag with a color.Read more of the project
3. Copy Project URL
4. Save layout as default
5. Duplicate Project
6. Convert to template if in a paid team or Organization
7. Add to your Portfolio
8. Import CSV files, Email and connect Wuffoo to Project /Export your project or My Tasks or Export/Print** your project
9. Move to Another Team (only available in Organizations) - move the project to another teamteamA team is a group of people in an Organization who are working together on a collection of projects.Read more in your Organization
10. Archive or Delete your project

The header allows you to switch between seven different views:

1. Overview is the team's persistent hub to showcase a birds-eye view of the what, why and how of a project and drive easy understanding of its ongoing context.
2. List is the default View and displays a list of tasks
3. Board view organizes your tasks within columns
4. Timeline is a paid feature that creates a project plan and displays how every element of a project fit together
5. Calendar View filters only tasks with due datesdue datesThe date that a task or subtask is due.Read more and displays them in a calendar format
6. Dashboard view offers you a real-time status update; where you can use pre-configured charts to visually report and communicate project progress
7. Use Messages to have discussions, make an announcement, brainstorm, celebrate accomplishments, or talk about any other topic. Messages can be used to communicate directly with people, projects or teams.
8. Use Files to access integrated project files such as Vimeo Video messaging

From the main pane, you can:

1. Add a new task, section or milestone
2. Add a task template
3. Mark a task as complete or incomplete and view/edit the task name
4. Identify a task's assigneeassigneeThe person responsible for the task or subtask. Asana allows one assignee per task or subtask.Read more
5. Identify a task's due datedue dateThe date that a task or subtask is due.Read more
6. Filter the list
7. sortsortLets you sort and view tasks in My Tasks or a project task list by different criteria like due dates, tags, or hearts.Read more the list
8. Customize the list using custom fields
9. Create a link to the task

From the top of the right pane, you can:

1. Mark the task completecompleteTo mark a task with a checkmark to indicate that it is done.Read more or incomplete
2. Upload attachmentsattachmentsA file that is attached to a task or conversation.Read more
3. Build a list of subtaskssubtasksSubtasks break a task into smaller pieces. Subtasks, like tasks, have assignees, due dates, comments, and hearts.Read more
4. Copy the task url
5. likelikeRead more the task
6. Access additional task options

From the right pane, you can also:

1. Edit the task's name
2. assignassignThe person responsible for the task or subtask. Asana allows one assignee per task or subtask.Read more the task
3. Set a due datedue dateThe date that a task or subtask is due.Read more & due time
4. Identify what project the task is in
5. Add a description to give the task more context
6. Post a commentcommentComment on a task or conversation to offer help, answer questions, and help move work forward.Read more, ask a question
7. Collaborate or remove yourself as a collaborator on the task

Click the arrow to collapse the right pane and close details.

To expand the right pane, simply click anywhere on the task.

To enter full screen mode:

1. Click the three dot icon from the right pane
2. Select Full Screen