Navigating Asana

Asana’s interface is divided into 5 areas:

1. Sidebar - access Homepage, My Tasks, Inbox, Teams, and projects in your Workspace or Organization
2. Header - contains the actions and views for the project, My Tasks, or View you’re currently using
3. Top Bar - Search, Quick Add, your Profile Settings, and Workspace or Organization Settings
4. Main Pane - displays a list of tasks, Conversations, Calendar, progress or Files
5. Right Pane - contains the details of a task or Conversation

From the sidebar, you can:

1. Access your Homepage, My Tasks, Inbox and Portfolios
2. Access your favorites
3. Access your reports
4. View the TeamsTeams A team is a group of people in an Organization who are working together on a collection of projects. Read more you belong to and join other Teams in your Organization

The sidebar lists the projects in your Team or Workspace. Click any project’s name and it will load in the main pane. Or, click the + button to create a new project.

Click the three dot icon next to a project in your sidebar to access the following actions:

1. Highlight colorcolor Users can associate a project or tag with a color. Read more
2. Add/remove from Favorites
3. Remove from Recents
4. Duplicate Projectcopy project Copy a project to easily duplicate all of its tasks. You can choose which elements to carry over to the new project. Read more
5. ArchiveArchive Archiving a project hides it from the sidebar and from search, but does not delete it. Read more Project
6. Delete ProjectDelete Project Permanently delete a project from Asana. Archive a project instead if you want refer to the project later. Read more

Your favorited items will appear in a fixed position near the top of your sidebar.

Click the star icon in the header to add it to your favorites. Notice the star turns yellow and the project now appears at the top of your sidebar under favorites. To remove it from your favorites, simply click the star icon again.

To collapse the sidebar:

Click the three column button at the top of the sidebar.

To expand the sidebar:

Click the three column button.

From the top bar, you can:

1. Run a searchsearch Search allows you to find any task, project, or Conversation in your Workspace or Organization. Read more to find tasks, projects, conversations, tags, or people in your Workspace or Organization
2. Use Quick Add to create a task, project, conversation, or invite more people
3. View Help Content
4. Access your Profile SettingsProfile Settings Profile Settings lets users adjust preferences related to their specific account. Read more , Access the Workspace or Organization Settings, or switch between your Workspaces & Organizations

The Omni button allows you to easily:

1. Create a tasktask Tasks are the basic unit of work in Asana. Tasks can represent any kind of work, break down work into smaller pieces, or store information. Read more
2. Start a ConversationConversation Conversations are how users communicate in Asana. Start a conversation on any project or team page. Read more
3. Create teamteam A team is a group of people in an Organization who are working together on a collection of projects. Read more
4. Create a projectproject Projects are lists of tasks. Read more
5. Invite someone new into your current Workspace or Organization

Click the ? button to access helpful resources.

From the top bar drop down menu, you can:

1. Switch between your Workspaces and Organizations
2. Upgrade your current Workspace or Organization
3. Access your current Workspace or Organization’s Settings
4. Create a new Workspace or team
5. Leave your current Workspace or Organization
6. Access your Profile SettingsProfile Settings Profile Settings lets users adjust preferences related to their specific account. Read more
7. Log out of your account

From the header, you can:

1. Favorite the project or My Tasks list you’re currently viewing (indicated by the star icon)
2. Access actions for the project, My Tasks, or Search View you’re currently viewing (indicated by the three dot icon)
3. View a list of project Members or share the project with new Members

Click the three dot icon to access the following options for a project:

1. Edit Name & Description - modify the name or description of your project
2. Manage custom fields if in a paid team or Organization
3. Copy Project URL
4. Duplicate Project
5. Save as a Template if in a paid team or Organization
6. Highlight Color - changes the colorcolor Users can associate a project or tag with a color. Read more of the project
7. Add tasks via CSV, email or forms
8. Move to Another Team (only available in Organizations) - move the project to another TeamTeam A team is a group of people in an Organization who are working together on a collection of projects. Read more in your Organization
9. Print or Export your project or My Tasks as a CSV or JSON file
10. Archive or Delete your project

The header allows you to switch between five different views:

1. List - this is the default View and displays a list of tasks
2. Timeline - if in a paid team or Organization.
3. Calendar - this View filters only tasks with due datesdue dates The date that a task or subtask is due. Read more and displays them in a calendar format
4. Conversations (only available in projects) - this View allows you to start conversationsconversations Conversations are how users communicate in Asana. Start a conversation on any project or team page. Read more with fellow project membersproject members Someone that has access to and receives notifications about a project. Read more regarding the project
5. Progress (only available in projects) - this View displays information about a project and its progress, including statusstatus A way to update project members on the progress of a project. Status includes a color (red, yellow, green) and short summary. Read more updates & a progress chartprogress chart A burnup chart that shows contrasts a project's incomplete and complete tasks over time. Read more
6. Files (only available in My Tasks & projects) - this View filters only tasks with attachmentsattachments A file that is attached to a task or conversation. Read more

From the main pane, you can:

1. Add a new task
2. SortSort Lets you sort and view tasks in My Tasks or a project task list by different criteria like due dates, tags, or hearts. Read more and filter the list
3. Mark a task completecomplete To mark a task with a checkmark to indicate that it is done. Read more or incomplete
4. View and edit a task’s name
5. See the amount of likes a task has received
6. Identify a task’s due datedue date The date that a task or subtask is due. Read more
7. Identify any custom fields assoicated with the task
8. Identify a task’s assigneeassignee The person responsible for the task or subtask. Asana allows one assignee per task or subtask. Read more

From the top of the right pane, you can:

1. Mark the task completecomplete To mark a task with a checkmark to indicate that it is done. Read more or incomplete
2. Upload attachmentsattachments A file that is attached to a task or conversation. Read more
3. Build a list of subtaskssubtasks Subtasks break a task into smaller pieces. Subtasks, like tasks, have assignees, due dates, comments, and hearts. Read more
4. Copy the task url
5. like the task
6. Access additional task options

From the right pane, you can also:

1. Edit the task’s name
2. AssignAssign The person responsible for the task or subtask. Asana allows one assignee per task or subtask. Read more the task
3. Set a due datedue date The date that a task or subtask is due. Read more & due time
4. Add a description to give the task more context
5. Identify what project the task is in
6. Post a commentcomment Comment on a task or conversation to offer help, answer questions, and help move work forward. Read more
7. FollowFollow Add followers to any task and they will receive notifications about updates to the task. Read more or unfollow the task

Click the X icon to collapse the right pane.

To expand the right pane, simply click anywhere on the task.

To enter full screen mode:

1. Click the three dot icon from the right pane
2. Select Full Screen