My Tasks

My Tasks lists all the tasks that are assignedassigned The person responsible for the task or subtask. Asana allows one assignee per task or subtask. Read more to you in a given Organization or Workspace. Sort your tasks list to view your tasks in a way that suits you.

my tasks from top bar

To access My Tasks:

Click My Tasks from the top bartop bar The top bar appears at the very top of Asana above the header. Read more .

Click here to go straight to your My Tasks.  

New Tasks, Today, Upcoming, and Later

By default, the tasks in your My Tasks is organized into 4 priority sections: New Tasks, Today, Upcoming, and Later.

my tasks

When a task is first assigned to you, it will appear under the New Tasks priority section. From there, you have the option to mark your tasks to one of the other priority sections; Today, Upcoming, or Later.

You can use these sections to help organize and prioritize your tasks:

  • Place tasks you’re working on today in the Today section.
  • Place tasks you’re working on this week in the Upcoming section
  • Place tasks you’re working on next week or later in the Later section

The Today, Upcoming, and Later sections are all collapsible, so you can focus on one at a time if you prefer.

If you create a task by sending an email to x@mail.asana.com, it will first appear under New Tasks in your My Tasks.

Move tasks between priority sections

There are two ways to move tasks between priority sections.

mark task priority

Move tasks between priority sections:

  1. Hover over the task name and click the icon next to the task’s due date
  2. Select which section you want to move the task to

The icon that appears next to a task’s name is different in each section. The icon will appear as:

  • A blue circle in New Tasks
  • A calendar with a star in Today
  • A white circle with an outline in Upcoming
  • A file cabinet in Later

drag and drop my tasks

You can also drag and drop tasks in your My Tasks to move them to another section.

In order for the New Tasks, Today, Upcoming, and Later sections to be displayed, they must contain at least one task.

Prioritize using shortcuts

Mark as: Shortcut:
Today Tab-Y
Upcoming Tab-U
Later Tab-L

Task Auto-Promotion

Tasks with due datesdue dates The date that a task or subtask is due. Read more that have been marked as Upcoming or Later will automatically promote through as they approach their due date.

When a task is marked as Upcoming, the task will automatically move to Today at midnight on the day of the task’s due date.

When a task is marked as Later, the task will automatically move to Upcoming at midnight seven days before the task’s due date.

There is no option to disable this feature, but you can manually move the task back to another section.

Priority Sections vs Due Dates

Due dates are often best for team or company deadlines and to keep everyone on the team informed on the timing of a project. Marking tasks as Today, Upcoming, or Later is for your personal prioritization, and is only relevant in the My Tasks list.

Other than the auto-promotion feature, these sections are not inherently connected to due dates. You can mark a task as Today, even if its due date is several months away.

Create tasks from My Tasks

All new tasks that you create in My Tasks are automatically assigned to you and private to you. Add them to projects to make them visible to the rest of your team.

All tasks created by someone else in your My Tasks list are automatically assigned to you and private to you and all followersfollowers Add followers to any task and they will receive notifications about updates to the task. Read more (e.g. the person who created it).

Access another person’s My Tasks

Not only do you have a My Tasks, but each colleague that you work with also has their own My Tasks. Access another person’s My Tasks to see what tasks are assignedassigned The person responsible for the task or subtask. Asana allows one assignee per task or subtask. Read more to them in your Workspace or Organization.

access another person's my tasks

Access another person’s My Tasks using one of the following options:

  1. Type the person’s name in searchsearch Search allows you to find any task, project, or Conversation in your Workspace or Organization. Read more
  2. Click the person’s profile photo from the sidebarsidebar Use the sidebar to navigate to the dashboard, starred items, projects, and teams. The sidebar can be collapsed. Read more
  3. Click the person’s name next to any of their comments in the right paneright pane The right pane holds the details of a task or Conversation. Read more
  4. Click the person’s profile photo from the followers field in the sidebar

You cannot see your colleagues’ private tasks unless they’ve add you as a follower.  

View all your tasks across all spaces you belong to

Currently, Workspaces and Organizations have hard barriers. In order to view your My Tasks list in each space you belong to, you’ll need to switch between these spaces in your top bar.

However, you may wish to use this third-party integration. Taco allows you to view all of your tasks in one list across Workspaces and Organizations.

Note that our support team cannot offer assistance with third-party tools as they are not developed by Asana.

Watch the product tour: My tasks

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Asana Lessons

Learn the Asana basics in less than 15 minutes with these quick lessons

Tasks

Tasks Lessons

Track all of your work

3 Minutes

My Tasks

My Tasks Lessons

Always know what to do next

3 Minutes

Projects

Projects Lessons

Work with teammates

3 Minutes

Inbox

Inbox Lessons

Communicate even faster

3 Minutes

You can use tasks to track, collaborate on, and organize all your work.

Tasks can be to-dos, ideas, notes, or reminders.

Assign a task to yourself or a teammate.

Press Tab+M to quickly assign a task to yourself.

Add a due date so your deadline is clear.

Add instructions and expectations in the task description field.

Type @ to link to other tasks, people, conversations, or projects.

When you @mention someone, they’ll be added to your task as a follower.

Followers get notified when new comments or attachments are added.

Add anyone who needs to stay up to date on your task as a follower.

They can always unfollow to stop getting notifications on your task.

Add comments to ask questions or give followers updates.

Heart a comment to let followers know you’ve seen it.

Add relevant files or irrelevant GIFs as attachments.

You can also attach directly from Dropbox, Google Drive, or Box.

Create subtasks to break your task into smaller steps.

When you’ve added a subtask, press enter to add another.

Subtasks can contain all the same details as regular tasks.

Click the comment bubble to add comments or attachments to a subtask.

You can create tasks from any screen using your top bar.

Every Task has a unique URL to easily copy and share.

Congrats! Looks like you’re up to the task.

On to the next lesson!

Always know what to do next with My Tasks.

My Tasks is a list of every task assigned to you.

It makes managing your work simple.

Click on your My Tasks list and start typing to add tasks.

Like a text document, add a new line for each new task or paste in any list.

Forward to x@mail.asana.com to turn your emails into tasks

Asana will translate your email into a task, including your attachments.

New tasks will appear at the top of your list in New Tasks.

Tasks you add to My Tasks are private to you.

Click Make Public to share them with your team.

Prioritize tasks as Today, Upcoming, or Later.

Click on the blue dot next to the task, to quickly sort it.

Mark the tasks you’ll have time for Today.

Teammates can view your My Tasks list to see what you’re up to.

They’ll only see tasks you’ve made public or shared in a project (more on projects later).

Mark tasks due within a week as Upcoming so you can see what will be due soon.

On its due date, your task will move from Upcoming to Today.

Just like magic.

Mark tasks due in more than a week for Later.

They’ll be out of your way until their due date approaches.

Your tasks will move from Later to Upcoming a week before they’re due.

Keep My Tasks prioritized to always know what to work on and what’s coming next.

Now you know how to track and plan your work!

Next, learn how to work with your team in Asana.

Work together on groups of tasks with projects.

Projects help you track and organize the steps in a process or initiative.

Like an event plan, product launch, or editorial calendar.

Like My Tasks, simply click and type to add tasks to your project.

If you have your steps in a document or email already, paste in that list.

Add tasks to your project from email.

View your project’s unique email address from the project dropdown menu.

Add your tasks to other related projects.

Tasks can be included in multiple projects.

Add sections to organize tasks in a list project.

Type : at the end of any task title to make it a section.

Or, add columns to organize tasks in a boards project.

Drag and drop tasks between or within columns to reorder.

Assign your tasks and set due dates.

Never miss a deadline with your project calendar.

Drag and drop tasks on your calendar to change their due dates.

Add everyone who needs to stay updated on your project as members.

Project members will get notified of new conversations, statuses, and tasks.

Post conversations to make announcements or start discussions.

Your post will be sent to all project members.

Use Progress to see how your project is moving forward.

Set a project status to update your team on how it’s going.

The Project Owner will be reminded to set a status once a week.

Open and organize projects from your sidebar.

Favorite projects to pin them to the top of your sidebar.

Click the star button on the left of your project name to favorite it.

Create new projects from any screen using your top bar.

Now you can move projects forward with your team.

Just one more lesson before you dive in.

Communicate and coordinate faster with Inbox.

Check Inbox to quickly read and respond to your latest updates.

Inbox will notify you when you have a task due…

and when teammates update tasks, conversations, and projects you follow.

Open and respond to updates without leaving Inbox.

Click an update and you’ll have all the context you need to respond.

Archive updates you’re ready to dismiss.

Click the X that appears on the right of an update to archive it.

Open Archive to move dismissed updates back to your Inbox.

Click the arrow that appears on the right of an archived update to move it back to Inbox.

Unfollow tasks or projects to stop receiving updates about them.

In the end, you have control over the updates you receive (or choose not to receive)

When you’re ready, you can turn Asana’s Email notifications off.

Most communication with your team can be more easily managed from Inbox. Just remember to check it often.

Congratulations! Now you’re ready to have a great work day with Asana.