My Tasks

My Tasks is a list of all the to-dos (or "tasks", in Asana) that are assignedassignedThe person responsible for the task or subtask. Asana allows one assignee per task or subtask.Read more to you in a given Organization or Workspace. Sort your tasks list to view your tasks in a way that suits you.

my tasks from sidebar

To access My Tasks:

Click My Tasks from the sidebar

Recently Assigned

When a task is first assigned to you, it will appear under the Recently Assigned section. You can rename this section to whatever you want, but don’t forget that it’s the “special” section where tasks show up when they’re assigned to you!

My Tasks

If you create a task by sending an email to x@mail.asana.com, it will first appear under Recently assigned in your My Tasks.

Custom Sections

You can create your own sections in My Tasks to organize your work. Rename, reorder, and create and delete sections to design your perfect personal organization system.

We have some suggestions here on how to get started!

Rules in My Tasks

The previous Today, Upcoming, Later auto-promotion feature, which automatically moved tasks between the sections, has been deprecated. You will however be able to reproduce this auto-promotion with Rules.

Adding automations to My Tasks will help you save time on manual processes like triaging, and automate the movement of tasks through your sections. From the gallery of preset Rules, you can pick an option that already has the trigger and action set. You can then specify the parameters needed.

You can customize your My Tasks with Automations by:

  1. Moving a task to a certain Section as the due date approaches
  2. Automatically adding a comment when a task is overdue
  3. Business and Enterprise customers can also take advantage of The Custom Rule Builder and either choose from a couple of preset options, or click Custom for more options.

Rules gif

Recreating Today, Upcoming, Later promotion behavior

To recreate the behavior where tasks moved from Later to Upcoming and from Upcoming to Today, you'll need to add 2 rules to your My Tasks. You'll need to add a rule to move tasks to the Upcoming section when the due date is approaching, and a rule to move tasks to the Today section when the task is due today.

To add these Automations:

  1. Click Customize in the toolbar
  2. Click Add Rule
  3. Click to add the Due date is approaching Rule
  4. Choose the due date you would like the Rule to move a task to a certain Section on
  5. Choose the Section you want tasks to move to, on your chosen date

You can see that a Rule has been deployed when the Rules icon (a lightning bolt) appears beside the section that has a Rule.

2nd round of Rules gif

You can add an additional Rule for each Section that you would like your tasks to move to. For example, you would need to create two Rules if you would like your tasks to move first to an Upcoming Section when the due date is 3 days away, and a second separate Rule to move them to a Today section as the tasks due date nears.

When you've created these automations, tasks will move from anywhere in your My Tasks into these sections as the due date approaches. They'll move right from your Recently Assigned section, or any other section, at midnight when these automations update your My Tasks.

List, Board, and Calendar view

Just like in projects, you can switch your view between List, Board, and Calendar. Depending on the sections you’re using, you might prefer one view over another.

Sorting and Filtering

You can sort your My Tasks by due date, likes, or alphabetically. Turning on “Sort within sections” while in list view will keep your tasks grouped by section and will sort the tasks inside those sections. However in board view, the sections never change or go away and tasks are always sorted within sections.

Customize

You can customize your My Tasks by:

  • Turning on/off the display of specific fields
  • Reordering the fields
  • Resizing the columns of fields

customize

Complete, Incomplete, and View All

You can use this menu to show only incomplete tasks, only completed tasks, or all tasks assigned to you. If you’re viewing completed tasks only, you can even specify that you want to see tasks completed today, yesterday, or within the last one, two, or three weeks.

Create tasks from My Tasks

All new tasks that you create in My Tasks are automatically assigned to you and private to you. Add them to projects to make them visible to the rest of your team.

All tasks created by someone else in your My Tasks list are automatically assigned to you and private to you and all followersfollowersAdd followers to any task and they will receive notifications about updates to the task.Read more (e.g. the person who created it).

Saving layout as default

My Tasks will automatically save your Sort, Filter, and View preferences for next time.

Please note that project views will not save automatically. To find out how to save your project view check out the Guide article here.

View all your tasks across all spaces you belong to

In order to view your My Tasks list in each space you belong to, (Workspaces and Organisations) you'll need to switch between these spaces in your top bar.

However, you may wish to use this third-party integration. Taco allows you to view all of your tasks in one list across Workspaces and Organizations.

Our support team cannot however offer assistance with third-party tools as they are not developed by Asana.

Drag and Drop

You can reorder your My Tasks list at any time using drag and drop, provided your task list is not sorted by due date.

drag and drop

7 Day Calendar View

View your My Tasks Calendar to keep track of important deadlines and upcoming tasks. Using the 7 Day Calendar view you can reorder tasks due each day, to keep your highest priority tasks at the top.

calendar view

In My Task 7 Day Calendar View you can:

  • Click into Week view to toggle multi-day tasks on and off to prevent long running tasks cluttering up your weekly planning. Here you can also order your calendar by Week view, Month view, and show or hide weekends
  • You can also organize your calendar view to show all tasks, incomplete tasks or completed tasks by clicking on the the Task button on your toolbar
  • By dragging and dropping tasks you can reorder tasks due each day to keep your highest priority tasks at the top
  • Click on the Unscheduled button to bring up unscheduled tasks (tasks that have no due date). This also allows you to access a mini calendar so you can jump quickly to specific dates. You can drag tasks out of the “Unscheduled” sidebar into the week view to schedule tasks for specific days.

If you don't have access to the 7 Day Calendar View for My Tasks yet - don't fret. This feature is slowly being rolled out and should be available to all desktop users soon. If you would like to stay up to date on the rollout of 7 Day Calendar View for My Tasks, then just follow this Community Post to receive notifications on updates

My Tasks Membership

With My Tasks Membership you can request and be granted access to manage someone else’s My Tasks. You can also grant access to allow selected people to manage your own My Tasks.

This is useful for workflows where you need to sort, order or create sections for another person’s My Tasks list or where you want selected individuals to do this for you.

Now, if you visit another user’s My Tasks, unless they’ve explicitly granted you access, you’ll see:

  • A list of their tasks
  • Ability to change the sort order (for yourself, doesn’t impact the owner of the My Tasks)
  • Ability to filter (again, only affects you as the viewer)
  • You won’t be able to reorder tasks, see sections, or create sections

Before you're granted access you can only sort by “Due Date” and “Project” and after you've been granted access you will be able to also sort by “None” and “Likes".

Being granted access to a person’s My Tasks will not have an effect on the privacy of tasks. For example, if you couldn’t see a task before being granted access, you still won’t be able to see that task after being granted access.

Accessing another member's My Tasks list view

My Tasks search

How to access another member's My Tasks list view:

  1. Search by name in the search bar
  2. Scroll down and click on their profile under People
  3. A list of their tasks will then be visible to you

My Tasks search

Requesting access to another member’s My Tasks

To request access to another member’s My Tasks, navigate to their My Tasks lists view, click the drop-down arrow and select Request access to manage.

My Tasks request 1

Requesting access creates a task for the requested individual.

Granting access to your My Tasks via the Share button

My Tasks request 2

Click on the Share button.

My Tasks request 3

Type in the member’s name and click Invite

Granting access creates an inbox notification for the individual who has been granted access.

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