My Tasks

My Tasks lists all the tasks that are assignedassignedThe person responsible for the task or subtask. Asana allows one assignee per task or subtask.Read more to you in a given Organization or Workspace. Sort your tasks list to view your tasks in a way that suits you.

my tasks from sidebar

To access My Tasks:

Click My Tasks from the sidebar

Recently assigned, Today, Upcoming, and Later

By default, the tasks in your My Tasks is organized into 4 priority sections: Recently assigned, Today, Upcoming, and Later.

My Tasks

When a task is first assigned to you, it will appear under the Recently assigned priority section. From there, you have the option to mark your tasks to one of the other priority sections; Today, Upcoming, or Later.

You can use these sections to help organize and prioritize your tasks:

  • Place tasks you're working on today in the Today section.
  • Place tasks you're working on this week in the Upcoming section
  • Place tasks you're working on next week or later in the Later section

The Today, Upcoming, and Later sections are all collapsible, so you can focus on one at a time if you prefer.

If you create a task by sending an email to x@mail.asana.com, it will first appear under Recently assigned in your My Tasks.

Move tasks between priority sections

There are two ways to move tasks between priority sections.

mark task priority

Move tasks between priority sections:

  1. Hover over the task name and click the icon next to the task's due date
  2. Select which section you want to move the task to

The icon that appears next to a task's name is different in each section. The icon will appear as:

  • A blue calendar in Recently assigned
  • A calendar with a star in Today
  • A white circle with an outline in Upcoming
  • A file cabinet in Later

You can also drag and drop tasks in your My Tasks to move them to another section.

In order for the Recently assigned, Today, Upcoming, and Later sections to be displayed, they must contain at least one task.

Prioritize using shortcuts

Mark as: Shortcut:
Today Tab-Y
Upcoming Tab-U
Later Tab-L

Task Auto-Promotion

Tasks with due datesdue datesThe date that a task or subtask is due.Read more that have been marked as Upcoming or Later will automatically promote through as they approach their due date.

When a task is marked as Upcoming, the task will automatically move to Today at midnight on the day of the task's due date.

When a task is marked as Later, the task will automatically move to Upcoming at midnight seven days before the task's due date.

There is no option to disable this feature, but you can manually move the task back to another section.

Priority Sections vs Due Dates

Due dates are often best for team or company deadlines and to keep everyone on the team informed on the timing of a project. Marking tasks as Today, Upcoming, or Later is for your personal prioritization, and is only relevant in the My Tasks list.

Other than the auto-promotion feature, these sections are not inherently connected to due dates. You can mark a task as Today, even if its due date is several months away.

Create tasks from My Tasks

All new tasks that you create in My Tasks are automatically assigned to you and private to you. Add them to projects to make them visible to the rest of your team.

All tasks created by someone else in your My Tasks list are automatically assigned to you and private to you and all followersfollowersAdd followers to any task and they will receive notifications about updates to the task.Read more (e.g. the person who created it).

Saving layout as default

My Tasks will automatically save your Sort, Filter, and View preferences for next time.

Please note that project views will not save automatically. To find out how to save your project view check out the Guide article here.

View all your tasks across all spaces you belong to

In order to view your My Tasks list in each space you belong to, (Workspaces and Organisations) you'll need to switch between these spaces in your top bar.

However, you may wish to use this third-party integration. Taco allows you to view all of your tasks in one list across Workspaces and Organizations.

Our support team cannot however offer assistance with third-party tools as they are not developed by Asana.

Drag and Drop

You can reorder your My Tasks list at any time using drag and drop, provided your task list is not sorted by due date.

drag and drop

My Tasks Membership

With My Tasks Membership you can request and be granted access to manage someone else’s My Tasks. You can also grant access to allow selected people to manage your own My Tasks.

This is useful for workflows where you need to sort, order or create sections for another person’s My Tasks list or where you want selected individuals to do this for you.

Now, if you visit another user’s My Tasks, unless they’ve explicitly granted you access, you’ll see:

  • A list of their tasks
  • Ability to change the sort order (for yourself, doesn’t impact the owner of the My Tasks)
  • Ability to filter (again, only affects you as the viewer)
  • You won’t be able to reorder tasks, see sections, or create sections

Before you're granted access you can only sort by “Due Date” and “Project” and after you've been granted access you will be able to also sort by “None” and “Likes".

Being granted access to a person’s My Tasks will not have an effect on the privacy of tasks. For example, if you couldn’t see a task before being granted access, you still won’t be able to see that task after being granted access.

Accessing another member's My Tasks list view

My Tasks search

How to access another member's My Tasks list view:

  1. Search by name in the search bar
  2. Scroll down and click on their profile under People
  3. A list of their tasks will then be visible to you

My Tasks search

Requesting access to another member’s My Tasks

To request access to another member’s My Tasks, navigate to their My Tasks lists view, click the drop-down arrow and select Request access to manage.

My Tasks request 1

Requesting access creates a task for the requested individual.

Granting access to your My Tasks via the Share button

My Tasks request 2

Click on the Share button.

My Tasks request 3

Type in the member’s name and click Invite

Granting access creates an inbox notification for the individual who has been granted access.

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