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- New Tasks, Today, Upcoming, and Later
- Access another person's My Tasks
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My Tasks lists all the tasks that are assignedassigned The person responsible for the task or subtask. Asana allows one assignee per task or subtask. Read more to you in a given Organization or Workspace. Sort your tasks list to view your tasks in a way that suits you.
To access My Tasks:
Click My Tasks from the top bartop bar The top bar appears at the very top of Asana above the header. Read more .
New Tasks, Today, Upcoming, and Later
By default, the tasks in your My Tasks is organized into 4 priority sections: New Tasks, Today, Upcoming, and Later.
When a task is first assigned to you, it will appear under the New Tasks priority section. From there, you have the option to mark your tasks to one of the other priority sections; Today, Upcoming, or Later.
You can use these sections to help organize and prioritize your tasks:
- Place tasks you’re working on today in the Today section.
- Place tasks you’re working on this week in the Upcoming section
- Place tasks you’re working on next week or later in the Later section
The Today, Upcoming, and Later sections are all collapsible, so you can focus on one at a time if you prefer.
If you create a task by sending an email to email@example.com, it will first appear under New Tasks in your My Tasks.
Move tasks between priority sections
There are two ways to move tasks between priority sections.
Move tasks between priority sections:
- Hover over the task name and click the icon next to the task’s due date
- Select which section you want to move the task to
The icon that appears next to a task’s name is different in each section. The icon will appear as:
- A blue circle in New Tasks
- A calendar with a star in Today
- A white circle with an outline in Upcoming
- A file cabinet in Later
You can also drag and drop tasks in your My Tasks to move them to another section.
In order for the New Tasks, Today, Upcoming, and Later sections to be displayed, they must contain at least one task.
Prioritize using shortcuts
Tasks with due datesdue dates The date that a task or subtask is due. Read more that have been marked as Upcoming or Later will automatically promote through as they approach their due date.
When a task is marked as Upcoming, the task will automatically move to Today at midnight on the day of the task’s due date.
When a task is marked as Later, the task will automatically move to Upcoming at midnight seven days before the task’s due date.
There is no option to disable this feature, but you can manually move the task back to another section.
Priority Sections vs Due Dates
Due dates are often best for team or company deadlines and to keep everyone on the team informed on the timing of a project. Marking tasks as Today, Upcoming, or Later is for your personal prioritization, and is only relevant in the My Tasks list.
Other than the auto-promotion feature, these sections are not inherently connected to due dates. You can mark a task as Today, even if its due date is several months away.
Create tasks from My Tasks
All tasks created by someone else in your My Tasks list are automatically assigned to you and private to you and all followersfollowers Add followers to any task and they will receive notifications about updates to the task. Read more (e.g. the person who created it).
Access another person’s My Tasks
Not only do you have a My Tasks, but each colleague that you work with also has their own My Tasks. Access another person’s My Tasks to see what tasks are assignedassigned The person responsible for the task or subtask. Asana allows one assignee per task or subtask. Read more to them in your Workspace or Organization.
Access another person’s My Tasks using one of the following options:
- Type the person’s name in searchsearch Search allows you to find any task, project, or Conversation in your Workspace or Organization. Read more
- Click the person’s name next to any of their comments in the right paneright pane The right pane holds the details of a task or Conversation. Read more
- Click the person’s profile photo from the followers field in the sidebar
You cannot see your colleagues’ private tasks unless they’ve add you as a follower.
View all your tasks across all spaces you belong to
Currently, Workspaces and Organizations have hard barriers. In order to view your My Tasks list in each space you belong to, you’ll need to switch between these spaces in your top bar.
However, you may wish to use this third-party integration. Taco allows you to view all of your tasks in one list across Workspaces and Organizations.
Note that our support team cannot offer assistance with third-party tools as they are not developed by Asana.