My Inbox

Inbox is your notification center for Asana. Your Inbox displays updates on all projectsprojects Projects are lists of tasks. Read more you’re a member of and taskstasks Tasks are the basic unit of work in Asana. Tasks can represent any kind of work, break down work into smaller pieces, or store information. Read more that you followfollow Add followers to any task and they will receive notifications about updates to the task. Read more or are assignedassigned The person responsible for the task or subtask. Asana allows one assignee per task or subtask. Read more within a given Workspace or Organization.

If you visit Asana regularly and don’t want to receive email notifications for changes in Asana, you can turn off email notifications and stay updated using Inbox.

access my inbox

To access Inbox:

Click My Inbox from the top bartop bar The top bar appears at the very top of Asana above the header. Read more . Your notifications for the Organization or Workspace you are currently viewing will then appear in the main panemain pane When you select a project, tag, or person, you will see the relevant list of tasks in the main pane. Read more .

Click here to go straight to your Asana Inbox.  

new notification orange dot

New Notifications:

An orange dot will appear next to Inbox in the top bar when there are unread notifications

chrome tab

You’ll also notice a black dot next to the Asana logo in your browser’s tab.

Working in Inbox

There are two tabs in Inbox: Activity and Archive.

Activity Tab

You’ll see an Inbox notification when:

  • A task is assignedassigned The person responsible for the task or subtask. Asana allows one assignee per task or subtask. Read more to you
  • A task is unassigned to you
  • A task assigned to you is approaching its due date
  • A task assigned to you has past its due date
  • A task assigned to you has its due datedue date The date that a task or subtask is due. Read more changed
  • A task you are following has new attachmentsattachments A file that is attached to a task or conversation. Read more uploaded to it
  • A task you are following has new commentscomments Comment on a task or conversation to offer help, answer questions, and help move work forward. Read more posted to it
  • A task you are following is marked completecomplete To mark a task with a checkmark to indicate that it is done. Read more
  • A task you are following receives a Like
  • A task you are following is merged with another task
  • Your commentcomment Comment on a task or conversation to offer help, answer questions, and help move work forward. Read more receives a Like
  • Your attachmentattachment A file that is attached to a task or conversation. Read more receives a Like
  • Your task completion receives a Like
  • A ConversationConversation Conversations are how users communicate in Asana. Start a conversation on any project or team page. Read more is started in a Team you’re a Member of
  • A comment is posted in a Team or project Conversation you’re following
  • A project you are a member of has new tasks added to it
  • A ConversationConversation Conversations are how users communicate in Asana. Start a conversation on any project or team page. Read more is started in a project you’re a Member of
  • The statusstatus A way to update project members on the progress of a project. Status includes a color (red, yellow, green) and short summary. Read more of a project you’re a member of has been updated
  • The status of a task you’ve been waiting on has been changed

Inbox will only display notifications for actions and changes performed by others. You will not see Inbox stories about actions that you perform yourself.

After you’ve read or taken action on a notification in the Inbox tab, you can archive it.

archive inbox stories

Archive Inbox notifications:

Hover over the Inbox notification and click Archive. Once a notification has been archived, it will be sent to the Archive tab.

If you want to clear your Inbox, you can archive all of your stories at once.

archive all inbox stories

Archive all Inbox notifications:

Click Archive all. Once all Inbox notifications have been archived, they will be sent to the Archive tab.

Archive Tab

This tab is where you can find any Inbox stories that you’ve archived in the past.

If there are any older stories you want to preserve, you can send them back to the Inbox tab.

archive tab

Send archived notification back to Inbox:

Hover over the Inbox notification and click Move to Inbox. The notification will then reappear in the Inbox tab.

The right pane in Inbox

You can take action on tasks from either tab of your Inbox.

right pane from inbox

Click a notification to load its details in the right paneright pane The right pane holds the details of a task or Conversation. Read more .

If you want to see the task in the context of a project it belongs to, click the project name and the project will load in the main panemain pane When you select a project, tag, or person, you will see the relevant list of tasks in the main pane. Read more .

Watch the product tour: My Inbox

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Asana Lessons

Learn the Asana basics in less than 15 minutes with these quick lessons

Tasks

Tasks Lessons

Track all of your work

3 Minutes

My Tasks

My Tasks Lessons

Always know what to do next

3 Minutes

Projects

Projects Lessons

Work with teammates

3 Minutes

Inbox

Inbox Lessons

Communicate even faster

3 Minutes

You can use tasks to track, collaborate on, and organize all your work.

Tasks can be to-dos, ideas, notes, or reminders.

Assign a task to yourself or a teammate.

Press Tab+M to quickly assign a task to yourself.

Add a due date so your deadline is clear.

Add instructions and expectations in the task description field.

Type @ to link to other tasks, people, conversations, or projects.

When you @mention someone, they’ll be added to your task as a follower.

Followers get notified when new comments or attachments are added.

Add anyone who needs to stay up to date on your task as a follower.

They can always unfollow to stop getting notifications on your task.

Add comments to ask questions or give followers updates.

Heart a comment to let followers know you’ve seen it.

Add relevant files or irrelevant GIFs as attachments.

You can also attach directly from Dropbox, Google Drive, or Box.

Create subtasks to break your task into smaller steps.

When you’ve added a subtask, press enter to add another.

Subtasks can contain all the same details as regular tasks.

Click the comment bubble to add comments or attachments to a subtask.

You can create tasks from any screen using your top bar.

Every Task has a unique URL to easily copy and share.

Congrats! Looks like you’re up to the task.

On to the next lesson!

Always know what to do next with My Tasks.

My Tasks is a list of every task assigned to you.

It makes managing your work simple.

Click on your My Tasks list and start typing to add tasks.

Like a text document, add a new line for each new task or paste in any list.

Forward to x@mail.asana.com to turn your emails into tasks

Asana will translate your email into a task, including your attachments.

New tasks will appear at the top of your list in New Tasks.

Tasks you add to My Tasks are private to you.

Click Make Public to share them with your team.

Prioritize tasks as Today, Upcoming, or Later.

Click on the blue dot next to the task, to quickly sort it.

Mark the tasks you’ll have time for Today.

Teammates can view your My Tasks list to see what you’re up to.

They’ll only see tasks you’ve made public or shared in a project (more on projects later).

Mark tasks due within a week as Upcoming so you can see what will be due soon.

On its due date, your task will move from Upcoming to Today.

Just like magic.

Mark tasks due in more than a week for Later.

They’ll be out of your way until their due date approaches.

Your tasks will move from Later to Upcoming a week before they’re due.

Keep My Tasks prioritized to always know what to work on and what’s coming next.

Now you know how to track and plan your work!

Next, learn how to work with your team in Asana.

Work together on groups of tasks with projects.

Projects help you track and organize the steps in a process or initiative.

Like an event plan, product launch, or editorial calendar.

Like My Tasks, simply click and type to add tasks to your project.

If you have your steps in a document or email already, paste in that list.

Add tasks to your project from email.

View your project’s unique email address from the project dropdown menu.

Add your tasks to other related projects.

Tasks can be included in multiple projects.

Add sections to organize tasks in a list project.

Type : at the end of any task title to make it a section.

Or, add columns to organize tasks in a boards project.

Drag and drop tasks between or within columns to reorder.

Assign your tasks and set due dates.

Never miss a deadline with your project calendar.

Drag and drop tasks on your calendar to change their due dates.

Add everyone who needs to stay updated on your project as members.

Project members will get notified of new conversations, statuses, and tasks.

Post conversations to make announcements or start discussions.

Your post will be sent to all project members.

Use Progress to see how your project is moving forward.

Set a project status to update your team on how it’s going.

The Project Owner will be reminded to set a status once a week.

Open and organize projects from your sidebar.

Favorite projects to pin them to the top of your sidebar.

Click the star button on the left of your project name to favorite it.

Create new projects from any screen using your top bar.

Now you can move projects forward with your team.

Just one more lesson before you dive in.

Communicate and coordinate faster with Inbox.

Check Inbox to quickly read and respond to your latest updates.

Inbox will notify you when you have a task due…

and when teammates update tasks, conversations, and projects you follow.

Open and respond to updates without leaving Inbox.

Click an update and you’ll have all the context you need to respond.

Archive updates you’re ready to dismiss.

Click the X that appears on the right of an update to archive it.

Open Archive to move dismissed updates back to your Inbox.

Click the arrow that appears on the right of an archived update to move it back to Inbox.

Unfollow tasks or projects to stop receiving updates about them.

In the end, you have control over the updates you receive (or choose not to receive)

When you’re ready, you can turn Asana’s Email notifications off.

Most communication with your team can be more easily managed from Inbox. Just remember to check it often.

Congratulations! Now you’re ready to have a great work day with Asana.