Your account

Asana accounts are free and tied to individuals; Asana accounts grant access to shared WorkspacesWorkspaces A Workspace is a collection of people and projects in Asana that does not require a company or custom email domain. Read more and OrganizationsOrganizations Organizations connect everyone in a company using Asana based on a shared email domain. Read more to collaborate with other Asana users.

With a single Asana account, you can create or join multiple Workspaces & Organizations to collaborate with various groups of Asana users; these Workspaces and Organizations you belong to are their own separate entities, each with their own unique set of people, projects, and tasks.

asana account diagram

Since each Workspace and Organization are their own separate entities, your colleagues cannot see the other Workspaces or Organizations you belong to, nor can you see the other Workspaces & Organizations your colleagues may belong to.

Learn more about privacy between these spaces here.  

Learn more about the permission settings of your projects & tasks within each of your Workspaces & Organizations here.  

Create an account

You can sign yourself up for Asana or you can accept an invitation to join. Creating an Asana account is free.

We’ll ask for your name and email address. Use your work email if you want to belong to your company’s OrganizationOrganization Organizations connect everyone in a company using Asana based on a shared email domain. Read more . You can add other email addresses to your account later.

You do not need to maintain multiple accounts. You can join, create, or leave any number of Organizations or Workspaces from a single account, as illustrated below.

From the home page

To create an account for yourself, visit https://asana.com

asana homepage

You can choose to sign up:

  • By entering an email address and creating a new password, unique to Asana
  • Using your Google Account if you’re using Asana Premium
  • With SAML if you’re using Asana Enterprise

If you choose to sign up with your Google Account:

  • We’ll use the credentials for the Google Account you’re currently logged in to or we’ll ask you to log in to your Google Account
  • You will not have a unique Asana password, but you can make one at any time using the forgotten password process (described later in this article)

From an invite

When you receive an invitation:

  • Click the link in the invitation email in a browser supported by Asana  
  • Click the Join [Team Name] Now button or copy/paste the link provided below it

NUX

From the account creation page:

  1. Enter your name
  2. Enter a password for your new account
  3. Upload a profile photo

Uploading a profile photo is optional during the account creation process. If you choose not to upload one at this point, you can always add one later on from your Profile Settings.  

Log in

To log in to Asana, visit https://app.asana.com/ or https://asana.com  

login page

From the login page, you can login by either:

  1. Entering your account’s email address & password
  2. Clicking the Use Google Account

If you currently log into your account via Google and want to switch to a password, request a password reset link.

Logging in with SAML

If your Organization is on the Enterprise version of Asana and has SAML enabled, a password is not required to log into your account. Your account will be authenticated with just your email address.

To log into your account with SAML enabled:

Alternatively, users in SAML enabled Organizations can also log into their accounts using a custom URL. Just add your company’s email domain at the end of the URL, https://app.asana.com/a/ to access your custom login portal.

For example, Members of the acme.com Organization can log into their accounts from https://app.asana.com/a/acme.com

Members of Organizations with SAML requirements must log into their account using their SAML related email address, regardless of how many email addresses you have on your account.

Log out

log out from app

To log out of Asana:

  1. Click your profile photo
  2. Click Log Out

Password Reset

You create your Asana password at sign up. If you signed up with your Google Account, you do not have an Asana password, but you can make one by resetting your password.

If you forgot your password or want to change it, you can reset your password from the login page.

Resetting your password will log your account out of any other computers and mobile devices you previously logged in from.

forgot password

To generate a password reset link:

Click the Forgot your password? link from the login page and follow the prompt in the next page

Click here to reset your password..  

Check your email’s Inbox for a password reset message from Asana. In this message, there will be a link you can use to log into your account and set a new password.

For Organization MembersOrganization Members People in your Oragnization that have a shared company email domain. Read more with multiple email addresses on their account, the password reset link will always be sent to the email address associated to your Organization’s domain.

Multiple accounts & merging

If you have multiple accounts and would like to merge them into one, you can add the email address associated with one account to the other account from your Profile SettingsProfile Settings Profile Settings lets users adjust preferences related to their specific account. Read more .

Merging your accounts will mean:

  • Email addresses from both original accounts will be associated with the one new account
  • The new account will have access to all of the Organizations and Workspaces from each original account
  • Your Personal Projects will be merged into one

add email

Log in to your main account, then:

  1. Click your profile photo and select Profile SettingsProfile Settings Profile Settings lets users adjust preferences related to their specific account. Read more
  2. Navigate to the To Email tab
  3. Click + Add New Email, enter an email address from your secondary account, click Reauthenticate

Asana will then ask you to find a link in your secondary email inbox to confirm the merge.

Once the merge is complete, you can log into your account using any email address associated to your account.

If you use the Login with Google feature, you will instead be required to verify your Google account. A popup window will appear to log into Google, enter the credentials for the email address currently associated to your Asana account to initiate the process.

Account Deactivation

** Only deactivate your individual Asana account if you no longer wish to use Asana.**

You can deactivate your account via the Account tab of your Profile SettingsProfile Settings Profile Settings lets users adjust preferences related to their specific account. Read more .  

deactivate account

To deactivate your account:

Click the DeactivateDeactivate Deactivating an account deletes it permanently. You can leave an Organization without deactivating your account. Read more button.

Once you deactivate your account, you will no longer have access to any data in the account. If you would like to use Asana in the future, you will need to sign for a new account.

Deactivation deactivates your individual Asana account, the Organizations and Workspaces you belong are shared spaces and will continue to exist.

Log in

or

Forgot your password?

Sign Up

Please use your work email address, so we can connect you with your team in Asana.

Sign Up

Please use your work email address, so we can connect you with your team in Asana.

Enter a work email address

This email looks like a personal email address. If you want to be connected with your team, please use your work email address.

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Asana Lessons

Learn the Asana basics in less than 15 minutes with these quick lessons

Tasks

Tasks Lessons

Track all of your work

3 Minutes

My Tasks

My Tasks Lessons

Always know what to do next

3 Minutes

Projects

Projects Lessons

Work with teammates

3 Minutes

Inbox

Inbox Lessons

Communicate even faster

3 Minutes

You can use tasks to track, collaborate on, and organize all your work.

Tasks can be to-dos, ideas, notes, or reminders.

Assign a task to yourself or a teammate.

Press Tab+M to quickly assign a task to yourself.

Add a due date so your deadline is clear.

Add instructions and expectations in the task description field.

Type @ to link to other tasks, people, conversations, or projects.

When you @mention someone, they’ll be added to your task as a follower.

Followers get notified when new comments or attachments are added.

Add anyone who needs to stay up to date on your task as a follower.

They can always unfollow to stop getting notifications on your task.

Add comments to ask questions or give followers updates.

Heart a comment to let followers know you’ve seen it.

Add relevant files or irrelevant GIFs as attachments.

You can also attach directly from Dropbox, Google Drive, or Box.

Create subtasks to break your task into smaller steps.

When you’ve added a subtask, press enter to add another.

Subtasks can contain all the same details as regular tasks.

Click the comment bubble to add comments or attachments to a subtask.

You can create tasks from any screen using your top bar.

Every Task has a unique URL to easily copy and share.

Congrats! Looks like you’re up to the task.

On to the next lesson!

Always know what to do next with My Tasks.

My Tasks is a list of every task assigned to you.

It makes managing your work simple.

Click on your My Tasks list and start typing to add tasks.

Like a text document, add a new line for each new task or paste in any list.

Forward to x@mail.asana.com to turn your emails into tasks

Asana will translate your email into a task, including your attachments.

New tasks will appear at the top of your list in New Tasks.

Tasks you add to My Tasks are private to you.

Click Make Public to share them with your team.

Prioritize tasks as Today, Upcoming, or Later.

Click on the blue dot next to the task, to quickly sort it.

Mark the tasks you’ll have time for Today.

Teammates can view your My Tasks list to see what you’re up to.

They’ll only see tasks you’ve made public or shared in a project (more on projects later).

Mark tasks due within a week as Upcoming so you can see what will be due soon.

On its due date, your task will move from Upcoming to Today.

Just like magic.

Mark tasks due in more than a week for Later.

They’ll be out of your way until their due date approaches.

Your tasks will move from Later to Upcoming a week before they’re due.

Keep My Tasks prioritized to always know what to work on and what’s coming next.

Now you know how to track and plan your work!

Next, learn how to work with your team in Asana.

Work together on groups of tasks with projects.

Projects help you track and organize the steps in a process or initiative.

Like an event plan, product launch, or editorial calendar.

Like My Tasks, simply click and type to add tasks to your project.

If you have your steps in a document or email already, paste in that list.

Add tasks to your project from email.

View your project’s unique email address from the project dropdown menu.

Add your tasks to other related projects.

Tasks can be included in multiple projects.

Add sections to organize tasks in a list project.

Type : at the end of any task title to make it a section.

Or, add columns to organize tasks in a boards project.

Drag and drop tasks between or within columns to reorder.

Assign your tasks and set due dates.

Never miss a deadline with your project calendar.

Drag and drop tasks on your calendar to change their due dates.

Add everyone who needs to stay updated on your project as members.

Project members will get notified of new conversations, statuses, and tasks.

Post conversations to make announcements or start discussions.

Your post will be sent to all project members.

Use Progress to see how your project is moving forward.

Set a project status to update your team on how it’s going.

The Project Owner will be reminded to set a status once a week.

Open and organize projects from your sidebar.

Favorite projects to pin them to the top of your sidebar.

Click the star button on the left of your project name to favorite it.

Create new projects from any screen using your top bar.

Now you can move your projects forward with Asana.

Just one more lesson before you dive in.

Communicate and coordinate faster with Inbox.

Check Inbox to quickly read and respond to your latest updates.

Inbox will notify you when you have a task due…

and when teammates update tasks, conversations, and projects you follow.

Open and respond to updates without leaving Inbox.

Click an update and you’ll have all the context you need to respond.

Archive updates you’re ready to dismiss.

Click the X that appears on the right of an update to archive it.

Open Archive to move dismissed updates back to your Inbox.

Click the arrow that appears on the right of an archived update to move it back to Inbox.

Unfollow tasks or projects to stop recieving updates about them.

You ultimately have control over all the updates you receive (or choose not to receive 😉)

When you’re ready, you can turn Asana’s Email notifications off.

Most communication with your team can be more easily managed from Inbox. Just remember to check it often.

Congratulations! Now you’re ready to have a great work day with Asana.