Asana UI navigation changes

To keep Asana easy enough for anyone to use and powerful enough to run your business, our team has made some layout and user interface (UI) changes. While these updates are relatively minor, they make Asana look different than you might be used to, so we’ve outlined them below to help you find your way around and see what’s new.

Sidebar updates

My Tasks, Inbox, and Dashboard

We moved My Tasks, Inbox, and Dashboard from the top bar to the sidebar. This change should make it easier to know where you are, and when you are working out of a project—while still giving you quick access to your My Tasks and Inbox. You can exit out of your sidebar by clicking the X in its top right corner, but will have to click back into your sidebar to go back to your My Tasks, Inbox, and Dashboard.

Use the sidebar to quickly navigate to favorited projects, teams, and saved searches

We’ve also made some small visual changes to the sidebar, like making favorited projects easier to see. This shouldn’t change the way you work, but you may notice that it looks a little different.

Project and header updates

Project headers and settings

With a simpler top bar, we were able to change the layout of our header. Project names are smaller and appear in the top left corner of the top bar. This should make it clearer what project you’re working out of, which teammates are project members, and find project details easily.

Project headers make it clear what project you’re working in and give you many more project options like adding custom fields, or saving as a template

To access your project settings, you’ll now see a button. Click here to take actions like changing project names/descriptions, managing custom fields, saving projects as a template, deleting or archiving the project, and more

Projects have many more options and actions to take like adding custom fields, or saving as a template

Project members

In order to add and remove project members as well as control their access and notification settings, click the avatars or Share button next to the project settings button. This is slight move over from where they were in the top right corner of projects previously.

Project member settings help you add, remove, and control access for teammates using Asana

Search bar and “quick add” + button

The search bar and orange “quick add” + button have moved to the right hand side of the top bar, next to the help menu. Note that your domain name will no longer show, but you can still switch between domains by clicking your avatar and selecting another domain. We hope this keeps project information closer together to make project management simpler.

Use the +button in the top bar to quickly add tasks, projects, conversations, and invite new teammates to Asana

Team navigation updates

We’ve also made it simpler to take actions in a team. To view your team conversations and team calendar, you just need to click on the team name. This will take you to your team’s page, where you’ll be able to navigate between conversations and calendar using the tabs at the top of the page.

To expand a team to see its members and projects in your sidebar, click on the caret next to the team name. To invite more teammates or create new projects, just click the + button.

Click the +button next to a team name in the sidebar to quickly invite more teammates or create a new project in that team

You can also click on the Teams header in your sidebar to collapse team information if you don’t need to see it.

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Asana Lessons

Learn the Asana basics in less than 15 minutes with these quick lessons

Tasks

Tasks Lessons

Track all of your work

3 Minutes

My Tasks

My Tasks Lessons

Always know what to do next

3 Minutes

Projects

Projects Lessons

Work with teammates

3 Minutes

Inbox

Inbox Lessons

Communicate even faster

3 Minutes

You can use tasks to track, collaborate on, and organize all your work.

Tasks can be to-dos, ideas, notes, or reminders.

Assign a task to yourself or a teammate.

Press Tab+M to quickly assign a task to yourself.

Add a due date so your deadline is clear.

Add instructions and expectations in the task description field.

Type @ to link to other tasks, people, conversations, or projects.

When you @mention someone, they’ll be added to your task as a follower.

Followers get notified when new comments or attachments are added.

Add anyone who needs to stay up to date on your task as a follower.

They can always unfollow to stop getting notifications on your task.

Add comments to ask questions or give followers updates.

Heart a comment to let followers know you’ve seen it.

Add relevant files or irrelevant GIFs as attachments.

You can also attach directly from Dropbox, Google Drive, or Box.

Create subtasks to break your task into smaller steps.

When you’ve added a subtask, press enter to add another.

Subtasks can contain all the same details as regular tasks.

Click the comment bubble to add comments or attachments to a subtask.

You can create tasks from any screen using your top bar.

Every Task has a unique URL to easily copy and share.

Congrats! Looks like you’re up to the task.

On to the next lesson!

Always know what to do next with My Tasks.

My Tasks is a list of every task assigned to you.

It makes managing your work simple.

Click on your My Tasks list and start typing to add tasks.

Like a text document, add a new line for each new task or paste in any list.

Forward to x@mail.asana.com to turn your emails into tasks

Asana will translate your email into a task, including your attachments.

New tasks will appear at the top of your list in New Tasks.

Tasks you add to My Tasks are private to you.

Click Make Public to share them with your team.

Prioritize tasks as Today, Upcoming, or Later.

Click on the blue dot next to the task, to quickly sort it.

Mark the tasks you’ll have time for Today.

Teammates can view your My Tasks list to see what you’re up to.

They’ll only see tasks you’ve made public or shared in a project (more on projects later).

Mark tasks due within a week as Upcoming so you can see what will be due soon.

On its due date, your task will move from Upcoming to Today.

Just like magic.

Mark tasks due in more than a week for Later.

They’ll be out of your way until their due date approaches.

Your tasks will move from Later to Upcoming a week before they’re due.

Keep My Tasks prioritized to always know what to work on and what’s coming next.

Now you know how to track and plan your work!

Next, learn how to work with your team in Asana.

Work together on groups of tasks with projects.

Projects help you track and organize the steps in a process or initiative.

Like an event plan, product launch, or editorial calendar.

Like My Tasks, simply click and type to add tasks to your project.

If you have your steps in a document or email already, paste in that list.

Add tasks to your project from email.

View your project’s unique email address from the project dropdown menu.

Add your tasks to other related projects.

Tasks can be included in multiple projects.

Add sections to organize tasks in a list project.

Type : at the end of any task title to make it a section.

Or, add columns to organize tasks in a boards project.

Drag and drop tasks between or within columns to reorder.

Assign your tasks and set due dates.

Never miss a deadline with your project calendar.

Drag and drop tasks on your calendar to change their due dates.

Add everyone who needs to stay updated on your project as members.

Project members will get notified of new conversations, statuses, and tasks.

Post conversations to make announcements or start discussions.

Your post will be sent to all project members.

Use Progress to see how your project is moving forward.

Set a project status to update your team on how it’s going.

The Project Owner will be reminded to set a status once a week.

Open and organize projects from your sidebar.

Favorite projects to pin them to the top of your sidebar.

Click the star button on the left of your project name to favorite it.

Create new projects from any screen using your top bar.

Now you can move projects forward with your team.

Just one more lesson before you dive in.

Communicate and coordinate faster with Inbox.

Check Inbox to quickly read and respond to your latest updates.

Inbox will notify you when you have a task due…

and when teammates update tasks, conversations, and projects you follow.

Open and respond to updates without leaving Inbox.

Click an update and you’ll have all the context you need to respond.

Archive updates you’re ready to dismiss.

Click the X that appears on the right of an update to archive it.

Open Archive to move dismissed updates back to your Inbox.

Click the arrow that appears on the right of an archived update to move it back to Inbox.

Unfollow tasks or projects to stop receiving updates about them.

In the end, you have control over the updates you receive (or choose not to receive)

When you’re ready, you can turn Asana’s Email notifications off.

Most communication with your team can be more easily managed from Inbox. Just remember to check it often.

Congratulations! Now you’re ready to have a great work day with Asana.