Emailing tasks

Forward emails to turn them into Asana tasks

You can create taskstasks Tasks are the basic unit of work in Asana. Tasks can represent any kind of work, break down work into smaller pieces, or store information. Read more and conversationsconversations Conversations are how users communicate in Asana. Start a conversation on any project or team page. Read more by sending emails to Asana.

Here’s how we interpret your email:

Email field Task field:
Email to x@mail.asana.com Task in My TasksMy Tasks All tasks assigned to an individual can be found in their My Tasks list. Read more
CCed email recipients Task followersfollowers Add followers to any task and they will receive notifications about updates to the task. Read more
Email subject Task name
Email body Task descriptionTask description Task description is a text field that allows users to add details and context to their tasks. Read more
Email attachments Task attachmentsattachments A file that is attached to a task or conversation. Read more

Email Tasks to your My Tasks

To create tasks in your My Tasks list via email, send an email to x@mail.asana.com. By default, x@mail.asana.com will create a task in the Workspace or Organization associated with your email address.

To change the Organization or Workspace associated with your email address:

  • Click your profile photo at the right of the top bartop bar The top bar appears at the very top of Asana above the header. Read more
  • Select My Profile SettingsProfile Settings Profile Settings lets users adjust preferences related to their specific account. Read more
  • Select the From Email tab
  • Choose the Organization or Workspace that you want to associate with your email address

Add more email addresses to your account to see more options in the From Email tab.

Email Tasks to a Project

You can send emails to create tasks directly in any Asana project.

Every project in Asana has a unique email address that can be used to create tasks in that project.

To find a project’s email address:

  1. Select the desired project from the sidebarsidebar Use the sidebar to navigate to the dashboard, starred items, projects, and teams. The sidebar can be collapsed. Read more
  2. Click the project actions dropdown arrow
  3. Select Add Tasks by Email

You can manually identify your project’s email address by using the project’s unique ID:

  • Open any project
  • Your Project ID is the string of numbers in your project’s URL (it should look like https://app.asana.com/0/projectID/list)

To create a task in your project via email, send an email to x+projectID@mail.asana.com. For example, if your projectID is 123, you would email x+123@mail.asana.com.

Email Conversations

You can post Conversations to your TeamsTeams A team is a group of people in an Organization who are working together on a collection of projects. Read more or projectsprojects Projects are lists of tasks. Read more by sending an email.

Email to Team Conversations

At the bottom of every Team’s Conversations page, there is an email address listed. The email address for any Team Conversation is [TeamName]@mail.asana.com

Email to Project Conversations

At the bottom of every project’s Conversations page, there is an email address listed. The email address for any project Conversation is [ProjectName]@mail.asana.com

Send an email to this address to create a post in that Team or project. You can also CC other people to add them as followers to your Conversation.

In Organizations, you can only send Conversation posts via email from your company email address.

For example, if you were in the acme.com Organization, you can only post a Conversation via email by sending a message from your @acme.com email address, even if you have other email addresses on your account.

Ensure that everyone you include in the CC or To fields have access to your Workspace, Organization or project in Asana. If they do not have access, you may receive a notification indicating that your task could not be created.

Auto-Forward Emails

If you want to create tasks in Asana for emails you regularly receive, you may want to automatically forward them. To auto-forward emails to Asana:

Now, every time forwarder@ receives an email, it will be forwarded to the Asana project and assigned to forwarder (it can easily be unassigned).

Log in

or

Forgot your password?

Sign Up

Please use your work email address, so we can connect you with your team in Asana.

Sign Up

Please use your work email address, so we can connect you with your team in Asana.

Enter a work email address

This email looks like a personal email address. If you want to be connected with your team, please use your work email address.

Enter a work email address

Why are we asking? Continue with my email

Oops, we couldn’t sign you up!

We tried, but there was a problem creating your account. Please close this window and try again!

Hey there, we’ve already met!

Add link to

Error: Please select a workspace before adding link.


Sorry, we don’t support this browser

Asana doesn’t work with the internet browser you are currently using. Please sign up using one of these supported browsers instead.