Slack & Asana

The new and improved Asana for Slack integration will ensure that your team can work seamlessly between Asana and Slack, without having to constantly switch tools.

Getting Started

To get started, download the Asana for Slack app. Log into Slack and follow prompts from the Asana Slackbot to authenticate your Asana account, allowing Asana to send information to Slack. If someone in your organization has already installed the integration you might have received a prompt to re-authorize your Asana in Slack. By doing this you’ll be able take advantage of all the new features.

If you receive a message indicating that you are not authorized to install Asana, please contact your admin and ask them to approve the app for your Workspace.

authenticating Slack

The Asana for Slack integration is different than the previous Asana app and we will be deprecating the older version in due course. We will import any configurations you had set up from the old app to the new Asana for Slack app. To learn how to set up linked project configurations, see Linked Project Configurations below.

The fastest way to onboard your team is to paste a link to an Asana task in Slack. Ask your teammates to click the “More actions..” drop down menu and select “Like this task.” By interacting with the task, they’ll receive the re-authorization message. Once they re-authorize, the new Asana for Slack will replace the old version.

Migrating to the new integration

If your unfurls and slash commands have stopped working and you are prompted to authorize the new integration, someone in your Slack team already installed the new app. You can authorize the new app in order to start using slash commands and unfurls once again. We will import your project channel configs from the old app to the new app and you will receive notifications in the same channels you used to in the new format.

Slack auth

If you have authorized the new app, but your channels are now receiving both new and old notifications, it may be the case that the old app has not been deauthorized yet. You can do fix this by accessing your profile settings in Asana, navigate to the Apps tab and deauthorize the old version of the app.

Slack channels

Slack needs to give our app access to channels. We recommend users choose “all public channels”. This setting is only available during the first install. After this choice is made, the app can still be added to private channels and DMs (or public channels if “All Public Channels” is not selected) by typing /asana in the channel.

Using the Asana for Slack integration

The Asana for Slack integration allows you to turn Slack messages into tasks, take action on tasks from within Slack, or create a new task without leaving Slack. Task specific actions are also available via notifications in your personal or project channels.

From Slack you can view a list of commands and bring up links to this guide by typing /asana help

Asana help

Turn a Slack message into a task, or add a message to an existing task

Capture conversations in Slack and turn them into a task, or add the conversation to a task. In Slack, select the conversation. Click the more mesasages button and select either Create a task or Add to task. A link will be created in the Asana task so that you can re-access the Slack conversation for further context.

more actions

When you access a Slack channel:

  1. Click the three dot icon next to a Slack message
  2. Click either Add as task comment or Create a task

Paste a link to an Asana task in Slack and the task will become actionable from within Slack via a dialogue box and dropdown menus.

link unfurl actions

The person or channel you’ve shared the task with will be able to:

  1. Mark the task complete
  2. Like the task
  3. Change or add an assignee
  4. Change or add a due date
  5. Add the task to a project
  6. Open the task in Asana

Please note that if you share a task that is in a private project with a user that is not a project Member, they will not be able to make edits and be told to request access from the project owner. In addition, if you paste a link to a private task, or are sent a private task link, that task description will not unfurl.

Create task

Type /asana create to create a task in Asana without leaving Slack.

create task

A dialogue box will pop up and in drop down menus you’ll be able to:

  1. Add a task title
  2. Add an assignee
  3. Add the task to a project
  4. Add a due date
  5. Add a task description

Personal Notifications

When you first install the app, you’ll receive a message from Asana giving you the choice to turn on your Asana notifications. This is helpful because you’ll be able to take action upon these notifications without leaving Slack. You’ll receive notifications when:

  • A task is assigned or unassigned from you

For tasks assigned to you, you’ll receive a notification when:

  • The task is completed
  • The due date changed
  • All dependencies are completed
  • A dependency is uncompleted
  • A dependency due date is changed
  • You are added as a follower
  • There is a comment on a task you are following

Personal notifications will be delivered to your personal Asana channel, found under the Apps section in the bottom left of your Slack Sidebar.

Please note that personal notifications are not sent when you are active in Asana

At any time you can manage your personal notifications by typing /asana settings in Slack for options to turn notifications off or on, change your default domain, or deauthorize your account.

linked project notification

Linked Project Notifications

You can sync Asana projects to Slack channels. This is helpful because you and your team will be able to take action upon these notifications without leaving Slack. Notifications will be made in the channel when the following changes are made to the project:

  • A task is added to the project
  • A task is completed in project
  • The due date is changed on any task in the project
  • The assignee is changed on any task in the project

To set up notifications for a channel, first make sure you’re in the channel you’re setting up notifications for. Then type /asana link and you’ll see the option to choose and connect your project to the channel. You can also use /asana link to turn off channel notifications.

linked project notification

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Asana Lessons

Learn the Asana basics in less than 15 minutes with these quick lessons

Tasks

Tasks Lessons

Track all of your work

3 Minutes

My Tasks

My Tasks Lessons

Always know what to do next

3 Minutes

Projects

Projects Lessons

Work with teammates

3 Minutes

Inbox

Inbox Lessons

Communicate even faster

3 Minutes

You can use tasks to track, collaborate on, and organize all your work.

Tasks can be to-dos, ideas, notes, or reminders.

Assign a task to yourself or a teammate.

Press Tab+M to quickly assign a task to yourself.

Add a due date so your deadline is clear.

Add instructions and expectations in the task description field.

Type @ to link to other tasks, people, conversations, or projects.

When you @mention someone, they’ll be added to your task as a follower.

Followers get notified when new comments or attachments are added.

Add anyone who needs to stay up to date on your task as a follower.

They can always unfollow to stop getting notifications on your task.

Add comments to ask questions or give followers updates.

Heart a comment to let followers know you’ve seen it.

Add relevant files or irrelevant GIFs as attachments.

You can also attach directly from Dropbox, Google Drive, or Box.

Create subtasks to break your task into smaller steps.

When you’ve added a subtask, press enter to add another.

Subtasks can contain all the same details as regular tasks.

Click the comment bubble to add comments or attachments to a subtask.

You can create tasks from any screen using your top bar.

Every Task has a unique URL to easily copy and share.

Congrats! Looks like you’re up to the task.

On to the next lesson!

Always know what to do next with My Tasks.

My Tasks is a list of every task assigned to you.

It makes managing your work simple.

Click on your My Tasks list and start typing to add tasks.

Like a text document, add a new line for each new task or paste in any list.

Forward to x@mail.asana.com to turn your emails into tasks

Asana will translate your email into a task, including your attachments.

New tasks will appear at the top of your list in New Tasks.

Tasks you add to My Tasks are private to you.

Click Make Public to share them with your team.

Prioritize tasks as Today, Upcoming, or Later.

Click on the blue dot next to the task, to quickly sort it.

Mark the tasks you’ll have time for Today.

Teammates can view your My Tasks list to see what you’re up to.

They’ll only see tasks you’ve made public or shared in a project (more on projects later).

Mark tasks due within a week as Upcoming so you can see what will be due soon.

On its due date, your task will move from Upcoming to Today.

Just like magic.

Mark tasks due in more than a week for Later.

They’ll be out of your way until their due date approaches.

Your tasks will move from Later to Upcoming a week before they’re due.

Keep My Tasks prioritized to always know what to work on and what’s coming next.

Now you know how to track and plan your work!

Next, learn how to work with your team in Asana.

Work together on groups of tasks with projects.

Projects help you track and organize the steps in a process or initiative.

Like an event plan, product launch, or editorial calendar.

Like My Tasks, simply click and type to add tasks to your project.

If you have your steps in a document or email already, paste in that list.

Add tasks to your project from email.

View your project’s unique email address from the project dropdown menu.

Add your tasks to other related projects.

Tasks can be included in multiple projects.

Add sections to organize tasks in a list project.

Type : at the end of any task title to make it a section.

Or, add columns to organize tasks in a boards project.

Drag and drop tasks between or within columns to reorder.

Assign your tasks and set due dates.

Never miss a deadline with your project calendar.

Drag and drop tasks on your calendar to change their due dates.

Add everyone who needs to stay updated on your project as members.

Project members will get notified of new conversations, statuses, and tasks.

Post conversations to make announcements or start discussions.

Your post will be sent to all project members.

Use Progress to see how your project is moving forward.

Set a project status to update your team on how it’s going.

The Project Owner will be reminded to set a status once a week.

Open and organize projects from your sidebar.

Favorite projects to pin them to the top of your sidebar.

Click the star button on the left of your project name to favorite it.

Create new projects from any screen using your top bar.

Now you can move projects forward with your team.

Just one more lesson before you dive in.

Communicate and coordinate faster with Inbox.

Check Inbox to quickly read and respond to your latest updates.

Inbox will notify you when you have a task due…

and when teammates update tasks, conversations, and projects you follow.

Open and respond to updates without leaving Inbox.

Click an update and you’ll have all the context you need to respond.

Archive updates you’re ready to dismiss.

Click the X that appears on the right of an update to archive it.

Open Archive to move dismissed updates back to your Inbox.

Click the arrow that appears on the right of an archived update to move it back to Inbox.

Unfollow tasks or projects to stop receiving updates about them.

In the end, you have control over the updates you receive (or choose not to receive)

When you’re ready, you can turn Asana’s Email notifications off.

Most communication with your team can be more easily managed from Inbox. Just remember to check it often.

Congratulations! Now you’re ready to have a great work day with Asana.