Calendars & Asana
The Sync to Calendar option helps you meet deadlines by syncing your tasks to Google Calendar, Apple Calendar, Outlook, or any calendar that allows you to subscribe by URL.
You can sync any project, tag, or My Tasks list to an external calendar.
Once synced, you will see tasks with due dates from that project as all day events. You can click each event to visit the task in Asana.
A few things to note:
- Only tasks with due dates will sync
- Only tasks with due dates within the next 6 months will sync
- Calendar sync is one-way: updates to your calendar will not be reflected in Asana
- Completed tasks will not sync, unless they have incomplete subtasks
- Subtasks also sync to external calendars
- Team Calendar cannot be synced
- It's not possible to sync calendars by URL to Outlook for Mac 2011
- The initial sync to your calendar should be instant, but subsequent syncs may take up to a day
- The maximum number of synced tasks is 5000
Select project, tag, or My Tasks
To sync an Asana project:
- From the sidebar, select the project you want to sync
- From the header, click the drop-down arrow to access the project actions
- Hover over the Export/Print option and then select Sync to calendar...
These steps can also be used to sync your My Tasks
To sync an Asana tag:
- From any task's details in the task details pane, click the tag's name you wish to sync. After clicking the tag's name, notice that a list of tasks associated to the tag loads in the main pane
- From the header, click the drop-down arrow to access the project actions
- Select Sync to Calendar
Sync to Google Calendar
From the Sync to Calendar popup window in Asana, highlight and copy the entire link found in the Google Calendar tab. If the Asana Project is not syncing over 24 hours, we recommend that you change the beginning line of the sync link from "app.asana.com/-/0/ical" to "calendarsync.asana.biz".
Projects will need to be synced individually.
In Google Calendar:
- Click the + icon next to Add a coworker's calendar
- Select From URL
In the popup window:
- Paste the link you previously copied from Asana into the URL field
- Click Add Calendar
Once synced, you will see tasks with due dates from that project as all day events on your Calendar.
You can click each event to find a link to the task in Asana.
To remove a synced project from Google Calendar:
- Next to Other Calendars, click the drop-down arrow
- Select Settings
In Settings, click Unsubscribe next to the corresponding project's name.
Sync to Apple Calendar
From the Sync to Calendar popup window in Asana, highlight and copy (but do not click) the entire link found in the iCAL, Outlook, or Other Calendar tab.
In Apple Calendar:
- Select File
- Select New Calendar Subscription
In the popup window:
- Paste the link you previously copied from Asana into the Calendar URL field
- Select Subscribe
In the next window:
- Edit the Calendar's options. We recommend setting auto-refresh to Every 5 minutes
- Once you're done, select Ok
Once synced, you will see tasks with due dates from that project as all day events on your calendar.
You can click each event to find a link to the task in Asana.
To remove a synced project from Apple Calendar:
- Right click (or
⌘+ click on a Mac) the Asana project's name - Select Unsubscribe
Sync to Outlook
The following screenshots are specific to Outlook's Calendar in a web browser, but the steps below can be reapplied to other versions of Outlook that this integration is compatible with.
From the Sync to Calendar popup window in Asana, highlight and copy (but do not click) the entire link found in the iCAL, Outlook, or Other Calendar tab.
In Outlook Calendar:
- Click Add calendar
- Select From internet
In the next popup:
- Paste the link you previously copied from Asana into the Link to the calendar field
- Enter a name for your Calendar
- Click Save
Once synced, you will see tasks with due dates from that project as all day events on your Calendar.
You can click each event to find a link to the task in Asana.
To remove a synced project from Outlook Calendar:
- Right click the Asana project's name
- Select Remove
