Android basics

Asana for Android lets you work on your tasks and stay connected with your teammates on any Android device.

Download Asana for Android from the Google Play Store.  

Once you’ve got the app, check out our Quick Start Guide for Android.  

You can access your My TasksMy Tasks All tasks assigned to an individual can be found in their My Tasks list. Read more , projectsprojects Projects are lists of tasks. Read more , Conversations, Inbox, Quick Add, and search from your Android device. The web and Android apps update in real-time, so your tasks and conversations sync automatically no matter what device you’re using.

Asana’s Android app is compatible with Android version 4.0 and later.

Welcome

When you first open the app, you can:

  1. Enter with Google using your existing account
  2. Sign Up for a new account
  3. Log In to your existing account

Sign up for an account

If you are using Asana for the very first time, you can sign up for an account from the Android app.

From the sign up page, you can either sign up using your email address or sign up with Google.

If you select Sign Up with Google, you can sign up using any Google account that you’re logged in as on your Android device.

Once you’ve verified your account, you can log in from either the Android app or on your desktop using one of our supported browsers.

Log in to your account

If you already have an account, you can log into your account on the Android app exactly like you would on desktop.

From the login page, tap Enter with Google to login using Google SSO or tap Log In to login using your password or via SAML.

Login via SAML

If you are a Member of an Enterprise Organization with SAML enabled, you can login by tapping Log In and only entering your email address while leaving the password field empty. This will redirect you to your company’s IDP login page or app.

Enter with Google

Tap Enter with Google to login via Google SSO. You can login using any Google account associated to your Android device.

Interface

When you first log into your account, you will be taken to your My TasksMy Tasks All tasks assigned to an individual can be found in their My Tasks list. Read more list. To learn more about navigating your My Tasks and other task lists, go to this article.  

When you first log into your account, you have 6 main options on screen:

  1. Profile Photo - navigate between your Workspaces & Organizations and access Settings
  2. Inbox - view your notifications
  3. Search - search for taskstasks Tasks are the basic unit of work in Asana. Tasks can represent any kind of work, break down work into smaller pieces, or store information. Read more , people, projectsprojects Projects are lists of tasks. Read more , tagstags Use tags to mark tasks or group together similar tasks. Read more , and Conversations
  4. Lists - view stars, recents, and projectsprojects Projects are lists of tasks. Read more
  5. Conversations - view Team & project ConversationsConversations Conversations are how users communicate in Asana. Start a conversation on any project or team page. Read more
  6. Quick Add - create a project, task, or conversation

Profile Photo

Tap your profile photo to navigate between your Workspaces/Organizations and access Settings.

Learn more about your account and how it relates to Workspaces & Organizations here.  

Settings

To access Settings:

  1. Tap your profile photo
  2. Tap the three dot icon

From Settings, you can:

  1. Invite teammates to Asana
  2. Access your Notification Settings
  3. Access the Android Guide
  4. Contact Support
  5. View Terms of Service
  6. View Licenses
  7. Log out from your account

Inviting teammates allows you to invite from the list of contacts on your Android device.

Edit Profile


To edit your profile:

Tap the information icon on the top right of your My Tasks screen.

From here, tap the pencil icon on the top right of the screen.

From the Edit User Profile screen, you can:

  1. Edit your profile name
  2. Indicate whether you are on vacation or not
  3. Change your current role
  4. Change your current department
  5. Edit your About Me section

Push Notifications

If you have notifications for your Android device turned on, you will receive push notifications for the following stories:

  • A task has been assigned to you
  • A task you’re assigned and/or following has a comment posted
  • A task you’re following is marked as complete
  • A task you’re assigned is due (sent around midnight on the day of the task’s due date)
  • A Conversation is posted in a Team or Workspace that you belong to

When you select the Asana icon from the top of your phone to see your notifications, you will find them batched. Pinch and expand to see more info, or tap through to your Asana Inbox.

By default, push notifications are turned on.

From Notification Settings, you can choose to:

  1. Enable notifications
  2. Receive updates on tasks assigned to you
  3. Receive updates on items you are following
  4. Enable Vibrate
  5. Enable LED
  6. Turn on Sound notifications
  7. Choose notification tone

Turning push notifications off is done from your device’s Notification Settings or Application Manager.

Task List Widget

You can add a widget displaying your My Tasks or a project on your Android’s home screen.

To add a widget, tap and hold from the home screen of your Android device. Locate the Asana widget and add it to your home screen.

During the setup, you will be able to select an Workspace or Organization and a desired list for your widget to display.

From the widget, you can tap the quick add button to create a task in the corresponding list.

Create multiple Asana widgets to display additional lists.

Using Asana Offline

You can use Asana for Android offline to check your notifications, comment on tasks and conversations, change due dates or assignees, and complete tasks on the go.

Use Asana offline to:

  • Create taskstasks Tasks are the basic unit of work in Asana. Tasks can represent any kind of work, break down work into smaller pieces, or store information. Read more , conversationsconversations Conversations are how users communicate in Asana. Start a conversation on any project or team page. Read more , or projectsprojects Projects are lists of tasks. Read more
  • AssignAssign The person responsible for the task or subtask. Asana allows one assignee per task or subtask. Read more tasks
  • Set due datesdue dates The date that a task or subtask is due. Read more
  • Add or remove followersfollowers Add followers to any task and they will receive notifications about updates to the task. Read more
  • Add or remove tagstags Use tags to mark tasks or group together similar tasks. Read more
  • Add or remove tasks from projects
  • CompleteComplete To mark a task with a checkmark to indicate that it is done. Read more tasks
  • Delete tasks
  • HeartHeart Adding a heart is an easy way to express enthusiasm for a task, offer agreement to a comment, or express gratitude for a task completion. Read more tasks, conversations, or notifications
  • Add or delete comments
  • Invite teammates
  • Archive or unarchive stories in your InboxInbox My Inbox displays activity on tasks, projects, or conversations a user follows. Read more

When you create a task or comment offline, a light grey cloud icon will appear next to those which have not been synced, which means they are currently only visible to you. When you are online these changes will sync and your entire team will be able to see the updated tasks, projects, and conversations.

You can also quickly add a task offline. An Add a task… prompt will appear at the top of any list in the app. Add a task, tap your device’s enter button, then start typing your next task.

A tally at the bottom of the app counts the actions you’ve performed offline. When you’re online again, the pending number will count down until all your updates are live in Asana and the grey cloud icons will disappear.

Tasks and conversations within a project that have never been opened on your app before will not be visible offline, but you can add tasks to these projects while offline.

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