Understand Asana’s capabilities

Asana has plenty of features to help your organization track work in a way that fits every team’s workflow, providing transparency and clarity to teammates. It’s easy to get started, and even as your team grows or processes change, Asana is flexible enough to adapt with you. Check out a comprehensive list of features to see even more ways you can use Asana.

Project management

  • Projects—Organize your work into shared projects as lists or kanban boards for your initiatives, meetings, and programs.
  • Tasks—Break work into manageable pieces for you and your team.
  • Subtasks—Break up a task into smaller parts, or show additional steps to complete an overall task.
  • Task assignees—Give tasks a clear owner, so everyone knows who’s responsible.
  • Sections and columns—Group tasks into sections or columns in any project to match workflows and keep tasks organized.
  • Custom fields—Enable you to add more data to tasks in Asana projects. Field names, types, and values are customizable, so you can create a field for whatever is important to your workflow.*
  • Due dates—Due dates ensure every task gets completed on time. You can view tasks on an Asana calendar, or even your work calendar.
  • Due times—Specify the time something is due so you don’t miss a deadline, and everyone will know when you need it by—no matter their time zone.
  • Attachments—Add files from your computer, Dropbox, Box, or Google Drive to any task or conversation.
  • Hearts—Say thanks, give a thumbs up, or vote for a task with a heart. Why “like” when you can love?
  • Tasks in multiple projects—Keep the same task in multiple projects to show work in different contexts without duplicating efforts.
  • Dependencies—Task dependencies make it clear which tasks are ready to start, and which tasks are waiting on others.*
  • Templates—Asana-created templates are a simple way to add new workflows to Asana.*

Communication

  • Task comments—Comment directly on a task, to clarify exactly what needs to be done, and mention teammates or other work in Asana so everyone and everything stay connected.
  • Project conversations—Discuss a project’s progress to keep the momentum going.
  • Team pages—See all of your team’s projects in one place, have a space for all-team conversations and announcements, and put a description of your team.
  • Status updates—Share the current state of the project with stakeholders and populate My Dashboard with this information.

Views

  • My Tasks—Plan your day with a prioritized to-do list.
  • Inbox—Get automatic updates about just the projects, conversations, and tasks that matter to you.
  • Search—Find the work you need quickly, without having to organize it painstakingly.
  • Dashboard–Get a high-level view of work happening across your organization. Add projects to your dashboard and view Dashboard reports in Google Sheets.
  • Calendars—See any list of tasks on a Calendar to get a clear view of when work is due.
  • Files View—Find the project files you need quickly in a gallery view with all of the project’s attachments.
  • Colorblind friendly mode—See the full Asana color palette clearly in colorblind friendly mode.

Team management

  • Teams—Create teams to organize your projects and connect teammates with a shared calendar and conversations. You can also control team privacy settings.
  • Followers—Add teammates as followers so they can follow along with work on the task and receive relevant notifications with task updates.
  • Guests—Collaborate with vendors, contractors, and partners in Asana.
  • Permissions—Limit access to any project, create hidden teams for sensitive work, or make public teams and projects for access by your entire organization.
  • Admin controls—Designate Organization admins who can add, remove, and manage members and their settings, and enforce password complexity. Asana Enterprise customers have additional controls with SAML and our Admin API.†
  • Privacy controls—Limit access to any project, create hidden teams for sensitive work, or make teams public.
  • Data security—Easily export or delete data from Asana, and have your data backed up on a separate server. Enterprise customers can also expect a 99.9% SLA uptime.†

Integrations

This is only a select list. Visit our apps page to see all integrations, or our developers page to learn about building your own.

File sharing

Communication

  • Slack—When there are changes in your Asana workspace, updates will automatically post to a Slack channel. You can also create, complete, and edit tasks from Slack.
  • Hipchat—Get notifications in specific rooms when tasks are created, assigned, commented on, or have new attachments.
  • Send emails to Asana—Send or forward emails to Asana so you can make email actionable and not lose track of important information.

Work tracking

  • Chrome—Quickly and easily add tasks to Asana from any web page in Chrome.
  • Github—Link Github commits to tasks so your team can stay on top of recent code changes.
  • Google Sheets—Dashboard reporting in Google Sheets pulls data from Asana projects in My Dashboard so you can create custom reports and visualizations.
  • Instagantt—Create Gantt charts from your Asana projects, and visually plan out project schedules and map dependencies.
  • Zapier–Zapier connects to hundreds of other apps you use to send tasks to Asana automatically without creating work or duplicating information.
  • Harvest—A built-in timer so you can track time on any task without leaving Asana.

Support

  • Help—Our knowledgeable support team is here to answer your questions and troubleshoot. You can also search through our extensive Guide (what you’re reading right now) for more information.
  • Premium support—Get educational resources like webinars, recorded trainings, and access to our customer community forum from our Customer Success team. Plus, get priority support for your questions.
  • Enterprise support—Have a dedicated Customer Success Manager to transition your workflows to Asana, provide custom trainings, and more. Plus, guaranteed support response within two business hours.

Mobile

Our mobile app helps you track work and stay up to date on the go. Just like our web app, you can use it to create tasks and projects, have conversations about them, and get updates on their progress on and offline.

*denotes Asana Premium feature. To learn more, check out our Asana Premium page.

†denotes Asana Enterprise feature. To learn more, check out our Asana Enterprise page.

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Asana Lessons

Learn the Asana basics in less than 15 minutes with these quick lessons

Tasks

Tasks Lessons

Track all of your work

3 Minutes

My Tasks

My Tasks Lessons

Always know what to do next

3 Minutes

Projects

Projects Lessons

Work with teammates

3 Minutes

Inbox

Inbox Lessons

Communicate even faster

3 Minutes

You can use tasks to track, collaborate on, and organize all your work.

Tasks can be to-dos, ideas, notes, or reminders.

Assign a task to yourself or a teammate.

Press Tab+M to quickly assign a task to yourself.

Add a due date so your deadline is clear.

Add instructions and expectations in the task description field.

Type @ to link to other tasks, people, conversations, or projects.

When you @mention someone, they’ll be added to your task as a follower.

Followers get notified when new comments or attachments are added.

Add anyone who needs to stay up to date on your task as a follower.

They can always unfollow to stop getting notifications on your task.

Add comments to ask questions or give followers updates.

Heart a comment to let followers know you’ve seen it.

Add relevant files or irrelevant GIFs as attachments.

You can also attach directly from Dropbox, Google Drive, or Box.

Create subtasks to break your task into smaller steps.

When you’ve added a subtask, press enter to add another.

Subtasks can contain all the same details as regular tasks.

Click the comment bubble to add comments or attachments to a subtask.

You can create tasks from any screen using your top bar.

Every Task has a unique URL to easily copy and share.

Congrats! Looks like you’re up to the task.

On to the next lesson!

Always know what to do next with My Tasks.

My Tasks is a list of every task assigned to you.

It makes managing your work simple.

Click on your My Tasks list and start typing to add tasks.

Like a text document, add a new line for each new task or paste in any list.

Forward to x@mail.asana.com to turn your emails into tasks

Asana will translate your email into a task, including your attachments.

New tasks will appear at the top of your list in New Tasks.

Tasks you add to My Tasks are private to you.

Click Make Public to share them with your team.

Prioritize tasks as Today, Upcoming, or Later.

Click on the blue dot next to the task, to quickly sort it.

Mark the tasks you’ll have time for Today.

Teammates can view your My Tasks list to see what you’re up to.

They’ll only see tasks you’ve made public or shared in a project (more on projects later).

Mark tasks due within a week as Upcoming so you can see what will be due soon.

On its due date, your task will move from Upcoming to Today.

Just like magic.

Mark tasks due in more than a week for Later.

They’ll be out of your way until their due date approaches.

Your tasks will move from Later to Upcoming a week before they’re due.

Keep My Tasks prioritized to always know what to work on and what’s coming next.

Now you know how to track and plan your work!

Next, learn how to work with your team in Asana.

Work together on groups of tasks with projects.

Projects help you track and organize the steps in a process or initiative.

Like an event plan, product launch, or editorial calendar.

Like My Tasks, simply click and type to add tasks to your project.

If you have your steps in a document or email already, paste in that list.

Add tasks to your project from email.

View your project’s unique email address from the project dropdown menu.

Add your tasks to other related projects.

Tasks can be included in multiple projects.

Add sections to organize tasks in a list project.

Type : at the end of any task title to make it a section.

Or, add columns to organize tasks in a boards project.

Drag and drop tasks between or within columns to reorder.

Assign your tasks and set due dates.

Never miss a deadline with your project calendar.

Drag and drop tasks on your calendar to change their due dates.

Add everyone who needs to stay updated on your project as members.

Project members will get notified of new conversations, statuses, and tasks.

Post conversations to make announcements or start discussions.

Your post will be sent to all project members.

Use Progress to see how your project is moving forward.

Set a project status to update your team on how it’s going.

The Project Owner will be reminded to set a status once a week.

Open and organize projects from your sidebar.

Favorite projects to pin them to the top of your sidebar.

Click the star button on the left of your project name to favorite it.

Create new projects from any screen using your top bar.

Now you can move your projects forward with Asana.

Just one more lesson before you dive in.

Communicate and coordinate faster with Inbox.

Check Inbox to quickly read and respond to your latest updates.

Inbox will notify you when you have a task due…

and when teammates update tasks, conversations, and projects you follow.

Open and respond to updates without leaving Inbox.

Click an update and you’ll have all the context you need to respond.

Archive updates you’re ready to dismiss.

Click the X that appears on the right of an update to archive it.

Open Archive to move dismissed updates back to your Inbox.

Click the arrow that appears on the right of an archived update to move it back to Inbox.

Unfollow tasks or projects to stop recieving updates about them.

You ultimately have control over all the updates you receive (or choose not to receive 😉)

When you’re ready, you can turn Asana’s Email notifications off.

Most communication with your team can be more easily managed from Inbox. Just remember to check it often.

Congratulations! Now you’re ready to have a great work day with Asana.