Understand Asana’s features
Asana has plenty of features to help your organization track work in a way that fits every team’s workflow, providing transparency and clarity to teammates. It’s easy to get started, and even as your team grows or processes change, Asana is flexible enough to adapt with you. Check out a comprehensive list of features to see even more ways you can use Asana.
Work, project, and task management
- Projects—Organize your work into shared projects as lists or kanban boards for your initiatives, meetings, and programs.
- Tasks—Break work into manageable pieces for you and your team.
- Subtasks—Break up a task into smaller parts, or show additional steps to complete an overall task.
- Task assignees—Give tasks a clear owner, so everyone knows who’s responsible.
- Sections and columns—Group tasks into sections or columns in a list or board project (respectively) to keep tasks organized, or match your workflow stages.
- Custom fields—Create drop-down, number, or text custom fields in projects and Portfolios to capture information uniformly, track the status, and to sort and filter information (like spreadsheet columns.) You can also get notifications when custom fields are changed.*
- Forms—Capture the right details every time for any project brief, requests, and more. Forms are directly connected to projects, so you can track submissions all in one place.†
- Due dates—Due dates ensure every task gets completed on time. You can view tasks on an Asana calendar, or even your work calendar.
- Due times—Specify the time something is due so you don’t miss a deadline, and everyone will know when you need it by—no matter their time zone.
- Start dates—Start dates show when you should begin your work to hit your deadlines without the last-minute scramble.*
- Milestones—Make project goals clear and keep your team motivated by setting task milestones as key markers of progress.*
- Timeline—A Gantt-style view of how each piece of your project fits together that helps you start projects on the right foot and hit your deadlines.*
- Attachments—Add files from your computer, Google Drive, OneDrive, Dropbox, or Box to any task or conversation.
- Likes—Acknowledge a task or comment, say thanks, give a thumbs up, or vote for a task with a like.
- Tasks in multiple projects—Keep the same task in multiple projects to show work in different contexts without duplicating efforts.
- Dependencies—Task dependencies make it clear which tasks are ready to start, and which tasks are waiting on others.*
- Templates—All types of teams can get started quickly with templates and reuse them every time they run a project. You can also save your own projects as a template to make sure you never miss a step.*
- Comment-only projects—Prevent accidental changes to your projects or templates by allowing certain project members to make only task comments, while still giving them access to information in the project.*
- Task comments—Comment directly on a task, to clarify exactly what needs to be done, and mention teammates or other work in Asana so everyone and everything stay connected. Quickly acknowledge tasks with pre-populated quick responses.
- Image proofing—Leave specific feedback directly on images so creatives know what needs to be done in order to complete their work.†
- Project conversations—Discuss a project’s progress to keep the momentum going.
- Team pages—See all of your team’s projects in one place, have a space for all-team conversations and announcements, and put a description of your team.
- Status updates—Share the current state of the project with stakeholders and populate Portfolios with this information.
- Languages—Asana is available in English, French, German, Spanish, and Portuguese.
- Rich text—Use rich text in larger text fields to make your message clear and organize your thoughts with numbered and bulleted lists.
- My Tasks—Plan your day with a prioritized to-do list.
- Inbox—Get automatic updates about just the projects, conversations, and tasks that matter to you.
- Search—Find the work you need quickly, without having to organize it painstakingly.
- Advanced Search reports—Advanced Search reports are especially helpful for project managers, team leads, and managers trying to get a quick, clear picture of bandwidth, progress, or work that’s at risk.*
- Portfolios—Track all your initiatives with project Portfolios. Portfolios show you the real-time status, priority, and progress of all your projects, so you have an accurate view of how you’re tracking toward your goals.†
- Calendars—See any list of tasks on a Calendar to get a clear view of when work is due.
- Files View—Find the project files you need quickly in a gallery view with all of the project’s attachments.
- Colorblind friendly mode—See the full Asana color palette clearly in colorblind friendly mode.
- Teams—Create teams to organize your projects and connect teammates with a shared calendar and conversations. You can also control team privacy settings.
- Followers—Add teammates as followers so they can follow along with work on the task and receive relevant notifications with task updates.
- Guests—Collaborate with vendors, contractors, and partners in Asana.
- Permissions—Limit access to any project, create hidden teams for sensitive work, or make public teams and projects for access by your entire organization.*
- Admin controls—Designate Organization admins who can add, remove, and manage members and their settings, and enforce password complexity. Asana Enterprise customers have additional controls with SAML and our Admin API.‡
- Privacy controls—Limit access to any project, create hidden teams for sensitive work, or make teams public.*
- Data security—Easily export or delete data from Asana, and have your data backed up on a separate server. Enterprise customers can also expect a 99.9% SLA uptime.‡
File creation and sharing
- Dropbox, Google Drive, and Box—Attach files directly to tasks with a built-in file chooser.
- Adobe Creative Cloud—See new tasks, share designs, and incorporate feedback delivered in Asana—all without leaving your Creative Cloud tools.†
- Slack—Move work forward faster by creating, completing, and editing tasks directly from Slack. When there are updates to tasks and projects in Asana, updates will automatically post to a Slack channel
- Send emails to Asana—Send or forward emails to Asana so you can make email actionable and not lose track of important information.
- Asana for Gmail Add-on or Asana for Outlook—Turn emails with clients, customers, and teammates into actionable tasks that are tracked in Asana—without leaving your inbox.
- Chrome—Quickly and easily add tasks to Asana from any web page in Chrome.
- Github—Link Github commits to tasks so your team can stay on top of recent code changes.
- Google Sheets reporting—Portfolio reporting in Google Sheets pulls data from Asana projects so you can create custom reports and visualizations.†
- Instagantt—Create Gantt charts from your Asana projects, and visually plan out project schedules and map dependencies.
- Zapier–Zapier connects to hundreds of other apps you use to send tasks to Asana automatically without creating work or duplicating information.
- Harvest—A built-in timer so you can track time on any task without leaving Asana.
- Wufoo and Google Forms—Create custom webforms to capture work requests, bugs, referrals, and more to perfectly capture details and have them automatically mapped into Asana tasks.
- Litmus—Simplify your email production process and easily manage projects with the Litmus and Asana integration.†
- Help—Our knowledgeable support team is here to answer your questions and troubleshoot. You can also search through our extensive Guide (what you’re reading right now) for more information.
- Premium support—Get educational resources like webinars, recorded trainings, and access to our customer community forum from our Customer Success team.*
- Business support—Build custom onboarding plans and projects that work specifically for your organization with tips and training from our customer success team.†
- Enterprise support—Get help from a Customer Success Manager to transition your workflows to Asana, access trainings, and more. Plus, guaranteed priority support.‡
Our mobile app helps you track work and stay up to date on the go. Just like our web app, you can use it to create tasks and projects, have conversations about them, and get updates on their progress on and offline.
*denotes Asana Premium feature.
†denotes Asana Business feature.
‡denotes Asana Enterprise feature.