Running student organizations

With Asana, you can organize your coursework and run your organization, club, or other extracurriculars. You can store important organization information, notes, and to-do’s in Asana, which makes for better collaboration before, during, and after your meetings and activities. As you add new members, or old members graduate, it’s easy to keep everyone and everything in one place.

Create a Workspace

  1. Create a new Workspace for your organization or club. This will be where you store all of the tasks and information pertinent to your group so you can all collaborate together in Asana.
  2. Invite organization leaders to the Workspace. From here, you can decide how you’d like to build out projects for the different aspects of your organization in Asana.
  3. Create a project. You might make projects for your bookkeeping, meeting agendas and notes, a fundraiser, upcoming events, event planning, and more—the possibilities are almost endless.

Create a workspace and your first project in Asana to get started

Invite other members

  1. Once you’ve built out a few projects, invite the rest of your organization members. You can invite them by clicking the + button in the top bartop bar The top bar appears at the very top of Asana above the header. Read more . Once they sign up, you might want to host a kickoff meeting, so you can show them Asana and make sure everybody is on board.
  2. Have members add to existing projects and tasks, then encourage them to create their own. Once everybody has added their input, you can start to collaborate in Asana.
  3. Encourage members to keep completing and adding tasks, as well as adding Read more and starting conversations to ask questions, get status updates, or provide information to keep everyone in the loop. Once everyone starts updating their tasks, you won’t need to spend as much time on simple updates during weekly meetings and over email—you’ll get instant updates in Asana instead.

Check in with your members to make sure to address questions about using Asana, or how your group will use it. Read our Guide article about building and maintaining momentum for tips.

Run your meetings with Asana

  1. Create a project for your meeting agenda. Use sectionssections Sections let teams organize your task lists. Divide projects or My Tasks list based on category, workflow stage, or priority. Read more to organize your agenda and make tasks for each agenda item. You can give each task a due date that corresponds to the date of the meeting to ensure they are addressed.
  2. Add all meeting attendees as project membersproject member Someone that has access to and receives notifications about a project. Read more so they can add discussion items as tasks leading up to the meeting.
  3. Before the meeting, have the organization leader review the agenda topics (the project’s tasks) and organize them in priority order. Just drag and drop tasks into the order you need.
  4. Use Asana during the meeting, and refer to your meeting agenda project so everyone knows what’s being discussed. You can use focus modefocus mode Focus mode expands a task’s details to fill the entire browser window. Read more (just type Tab + X) to display each task on a large monitor for everyone to see.
  5. Assign next steps during the meeting. Check off tasks as they are discussed. Assign tasks to the right club member if there is follow-up work. You can also create new tasks during the meeting, so everyone knows what to do next.

Create a meeting agenda project in Asana to track discussions, action items, and notes

Running your organization and meetings in Asana makes it easy for everybody to know who’s doing what, by when, so you can maximize meeting time together. Instead of spending time running through status updates and figuring out what to discuss, you can get to work making an impact on campus.

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