Running student organizations

With Asana, you can organize your coursework and run your organization, club, or other extracurriculars. You can store important organization information, notes, and to-do’s in Asana, which makes for better collaboration before, during, and after your meetings and activities. As you add new members, or old members graduate, it’s easy to keep everyone and everything in one place.

Create a Workspace

  1. Create a new Workspace for your organization or club. This will be where you store all of the tasks and information pertinent to your group so you can all collaborate together in Asana.
  2. Invite organization leaders to the Workspace. From here, you can decide how you’d like to build out projects for the different aspects of your organization in Asana.
  3. Create a project. You might make projects for your bookkeeping, meeting agendas and notes, a fundraiser, upcoming events, event planning, and more—the possibilities are almost endless.

Create a workspace and your first project in Asana to get started

Invite other members

  1. Once you’ve built out a few projects, invite the rest of your organization members. You can invite them by clicking the + button in the top bartop bar The top bar appears at the very top of Asana above the header. Read more . Once they sign up, you might want to host a kickoff meeting, so you can show them Asana and make sure everybody is on board.
  2. Have members add to existing projects and tasks, then encourage them to create their own. Once everybody has added their input, you can start to collaborate in Asana.
  3. Encourage members to keep completing and adding tasks, as well as adding commentscomments Comment on a task or conversation to offer help, answer questions, and help move work forward. Read more and starting conversations to ask questions, get status updates, or provide information to keep everyone in the loop. Once everyone starts updating their tasks, you won’t need to spend as much time on simple updates during weekly meetings and over email—you’ll get instant updates in Asana instead.

Check in with your members to make sure to address questions about using Asana, or how your group will use it. Read our Guide article about building and maintaining momentum for tips.

Run your meetings with Asana

  1. Create a project for your meeting agenda. Use sectionssections Sections let teams organize your task lists. Divide projects or My Tasks list based on category, workflow stage, or priority. Read more to organize your agenda and make tasks for each agenda item. You can give each task a due date that corresponds to the date of the meeting to ensure they are addressed.
  2. Add all meeting attendees as project membersproject member Someone that has access to and receives notifications about a project. Read more so they can add discussion items as tasks leading up to the meeting.
  3. Before the meeting, have the organization leader review the agenda topics (the project’s tasks) and organize them in priority order. Just drag and drop tasks into the order you need.
  4. Use Asana during the meeting, and refer to your meeting agenda project so everyone knows what’s being discussed. You can use focus modefocus mode Focus mode expands a task’s details to fill the entire browser window. Read more (just type Tab + X) to display each task on a large monitor for everyone to see.
  5. Assign next steps during the meeting. Check off tasks as they are discussed. Assign tasks to the right club member if there is follow-up work. You can also create new tasks during the meeting, so everyone knows what to do next.

Create a meeting agenda project in Asana to track discussions, action items, and notes

Running your organization and meetings in Asana makes it easy for everybody to know who’s doing what, by when, so you can maximize meeting time together. Instead of spending time running through status updates and figuring out what to discuss, you can get to work making an impact on campus.

Log in


Forgot password?

This site is protected by reCAPTCHA and the Google Privacy Policy and Terms of Service apply.

Sign up

Please use your work email address, so we can connect you with your team in Asana.

Try Asana for free

Please use your work email address, so we can connect you with your team in Asana.

Start your free trial

Please use your work email address so we can connect you with your team in Asana.

Start your free trial

Please use your work email address so we can connect you with your team in Asana.

Get Asana Premium

Please use your work email address, so we can connect you with your team in Asana.

Get Asana Business

Please use your work email address, so we can connect you with your team in Asana.

Oops, we couldn’t sign you up!

We tried, but there was a problem creating your account. Please close this window and try again!

Hey there, we’ve already met!

Sorry, we don’t support this browser

Asana doesn’t work with the internet browser you are currently using. Please sign up using one of these supported browsers instead.

Please login or sign up for Asana to calculate your price


Forgot password?

This site is protected by reCAPTCHA and the Google Privacy Policy and Terms of Service apply.

Hi, it looks like we haven’t met before.

Continue to sign up with .

Choose your language

Selecting a language changes the language and/or content on

Asana Lessons

Learn the Asana basics in less than 15 minutes with these quick lessons


Tasks Lessons

Track all of your work

3 Minutes

My Tasks

My Tasks Lessons

Always know what to do next

3 Minutes


Projects Lessons

Work with teammates

3 Minutes


Inbox Lessons

Communicate even faster

3 Minutes

You can use tasks to track, collaborate on, and organize all your work.

Tasks can be to-dos, ideas, notes, or reminders.

Assign a task to yourself or a teammate.

Press Tab+M to quickly assign a task to yourself.

Add a due date so your deadline is clear.

Add instructions and expectations in the task description field.

Type @ to link to other tasks, people, conversations, or projects.

When you @mention someone, they’ll be added to your task as a follower.

Followers get notified when new comments or attachments are added.

Add anyone who needs to stay up to date on your task as a follower.

They can always unfollow to stop getting notifications on your task.

Add comments to ask questions or give followers updates.

Heart a comment to let followers know you’ve seen it.

Add relevant files or irrelevant GIFs as attachments.

You can also attach directly from Dropbox, Google Drive, or Box.

Create subtasks to break your task into smaller steps.

When you’ve added a subtask, press enter to add another.

Subtasks can contain all the same details as regular tasks.

Click the comment bubble to add comments or attachments to a subtask.

You can create tasks from any screen using your top bar.

Every Task has a unique URL to easily copy and share.

Congrats! Looks like you’re up to the task.

On to the next lesson!

Always know what to do next with My Tasks.

My Tasks is a list of every task assigned to you.

It makes managing your work simple.

Click on your My Tasks list and start typing to add tasks.

Like a text document, add a new line for each new task or paste in any list.

Forward to to turn your emails into tasks.

Asana will translate your email into a task, including your attachments.

New tasks will appear at the top of your list in Recently Assigned.

Tasks you add to My Tasks are private to you.

Click Make Public to share them with your team.

Prioritize tasks as Today, Upcoming, or Later.

Click on the blue dot next to the task, to quickly sort it.

Mark the tasks you’ll have time for Today.

Teammates can view your My Tasks list to see what you’re up to.

They’ll only see tasks you’ve made public or shared in a project (more on projects later).

Mark tasks due within a week as Upcoming so you can see what will be due soon.

On its due date, your task will move from Upcoming to Today.

Just like magic.

Mark tasks due in more than a week for Later.

They’ll be out of your way until their due date approaches.

Your tasks will move from Later to Upcoming a week before they’re due.

Keep My Tasks prioritized to always know what to work on and what’s coming next.

Now you know how to track and plan your work!

Next, learn how to work with your team in Asana.

Work together on groups of tasks with projects.

Projects help you track and organize the steps in a process or initiative.

Like an event plan, product launch, or editorial calendar.

Like My Tasks, simply click and type to add tasks to your project.

If you have your steps in a document or email already, paste in that list.

Add tasks to your project from email.

View your project’s unique email address from the project dropdown menu.

Add your tasks to other related projects.

Tasks can be included in multiple projects.

Add sections to organize tasks in a list project.

Type Tab+N in any task row to create a new section.

Or, add columns to organize tasks in a boards project.

Drag and drop tasks between or within columns to reorder.

Assign your tasks and set due dates.

Never miss a deadline with your project calendar.

Drag and drop tasks on your calendar to change their due dates.

Add everyone who needs to stay updated on your project as members.

Project members will get notified of new conversations, statuses, and tasks.

Post conversations to make announcements or start discussions.

Your post will be sent to all project members.

Use Progress to see how your project is moving forward.

Set a project status to update your team on how it’s going.

The Project Owner will be reminded to set a status once a week.

Open and organize projects from your sidebar.

Favorite projects to pin them to the top of your sidebar.

Click the star button on the left of your project name to favorite it.

Create new projects from any screen using your top bar.

Now you can move projects forward with your team.

Just one more lesson before you dive in.

Communicate and coordinate faster with Inbox.

Check Inbox to quickly read and respond to your latest updates.

Inbox will notify you when you have a task due…

and when teammates update tasks, conversations, and projects you follow.

Open and respond to updates without leaving Inbox.

Click an update and you’ll have all the context you need to respond.

Archive updates you’re ready to dismiss.

Click the X that appears on the right of an update to archive it.

Open Archive to move dismissed updates back to your Inbox.

Click the arrow that appears on the right of an archived update to move it back to Inbox.

Unfollow tasks or projects to stop receiving updates about them.

In the end, you have control over the updates you receive (or choose not to receive)

When you’re ready, you can turn Asana’s Email notifications off.

Most communication with your team can be more easily managed from Inbox. Just remember to check it often.

Congratulations! Now you’re ready to have a great work day with Asana.