Ideas and brainstorms

In Asana, tasks can represent to-dos and things you want to remember, so not every task needs to be actionable. When it comes to brainstorming, Asana can serve as a digital whiteboard, allowing you to contribute ideas, vote on, and sort them into various groupings.

How to create a brainstorm board in Asana

To get started quickly, try our brainstorming template.

If you prefer to build your own brainstorm project from scratch, or want general best practices for Asana projects get started with these steps.

Tips for running a brainstorm with Asana

Though the ideas you generate have no bounds, these tips can help you keep them organized.

1. Allow anyone to contribute ideas by adding them as a project member

Whether you’re doing a guided brainstorm all in one room, or adding ideas asynchronously throughout the week, make sure everybody has access to the brainstorm project. To add project members, click the circles next to the project title and type in the names of any teammates you want to invite.

GIF of how to add project members to an Asana project

2. Keep ideas organized

Good ideas can get lost if they aren’t organized in a meaningful way. In addition to project sections or columns, you can use custom fields to sort and organize ideas by as many categories as you want.

3. See your team’s favorite ideas by liking tasks

If you need to narrow down your ideas or declare a “winner,” have teammates vote on their favorites by clicking the thumbs-up within a task. Then, sort your project by likes to see which are the most liked. This can help you gauge favorites and see the top ideas.

SCREENSHOT of filtering a project by likes

4. Still using a whiteboard or sticky notes? Let Asana mobile help you get them into Asana

Even here at Asana we still use sticky notes and real whiteboards to help us visualize and nail down our ideas. But once they’re down on paper, it’s important to get them back into Asana so we can action or reference them long after they’ve been wiped away. To do so, you can take a photo and use proofing to add comments to the image.

SCREENSHOT of using proofing on a photo

5. Keep ideas actionable by assigning them out

If you’re ready to turn an idea into action, simply assign it to the proper teammate, or add it to a request project to get it prioritized by the team you need the work from. Now your ideas can transform into solutions and results instead of lying dormant in a doc to be forgotten.

6. Gather inspiration and ideas across the web with our Chrome Extension

As you browse the web and get inspo or ideas, you can easily turn them into Asana tasks to share with your team. To add links to Asana quickly, use the Asana Chrome Extension. Include more details in the task description so there’s more context about what you found interesting or noteworthy to share.

SCREENSHOT of an Interesting Articles project in Asana

You can also organize “interesting articles” into its own project for anyone to browse or reference, rather than strictly keeping them to a brainstorm project.

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Asana Lessons

Learn the Asana basics in less than 15 minutes with these quick lessons

Tasks

Tasks Lessons

Track all of your work

3 Minutes

My Tasks

My Tasks Lessons

Always know what to do next

3 Minutes

Projects

Projects Lessons

Work with teammates

3 Minutes

Inbox

Inbox Lessons

Communicate even faster

3 Minutes

You can use tasks to track, collaborate on, and organize all your work.

Tasks can be to-dos, ideas, notes, or reminders.

Assign a task to yourself or a teammate.

Press Tab+M to quickly assign a task to yourself.

Add a due date so your deadline is clear.

Add instructions and expectations in the task description field.

Type @ to link to other tasks, people, conversations, or projects.

When you @mention someone, they’ll be added to your task as a follower.

Followers get notified when new comments or attachments are added.

Add anyone who needs to stay up to date on your task as a follower.

They can always unfollow to stop getting notifications on your task.

Add comments to ask questions or give followers updates.

Heart a comment to let followers know you’ve seen it.

Add relevant files or irrelevant GIFs as attachments.

You can also attach directly from Dropbox, Google Drive, or Box.

Create subtasks to break your task into smaller steps.

When you’ve added a subtask, press enter to add another.

Subtasks can contain all the same details as regular tasks.

Click the comment bubble to add comments or attachments to a subtask.

You can create tasks from any screen using your top bar.

Every Task has a unique URL to easily copy and share.

Congrats! Looks like you’re up to the task.

On to the next lesson!

Always know what to do next with My Tasks.

My Tasks is a list of every task assigned to you.

It makes managing your work simple.

Click on your My Tasks list and start typing to add tasks.

Like a text document, add a new line for each new task or paste in any list.

Forward to x@mail.asana.com to turn your emails into tasks

Asana will translate your email into a task, including your attachments.

New tasks will appear at the top of your list in New Tasks.

Tasks you add to My Tasks are private to you.

Click Make Public to share them with your team.

Prioritize tasks as Today, Upcoming, or Later.

Click on the blue dot next to the task, to quickly sort it.

Mark the tasks you’ll have time for Today.

Teammates can view your My Tasks list to see what you’re up to.

They’ll only see tasks you’ve made public or shared in a project (more on projects later).

Mark tasks due within a week as Upcoming so you can see what will be due soon.

On its due date, your task will move from Upcoming to Today.

Just like magic.

Mark tasks due in more than a week for Later.

They’ll be out of your way until their due date approaches.

Your tasks will move from Later to Upcoming a week before they’re due.

Keep My Tasks prioritized to always know what to work on and what’s coming next.

Now you know how to track and plan your work!

Next, learn how to work with your team in Asana.

Work together on groups of tasks with projects.

Projects help you track and organize the steps in a process or initiative.

Like an event plan, product launch, or editorial calendar.

Like My Tasks, simply click and type to add tasks to your project.

If you have your steps in a document or email already, paste in that list.

Add tasks to your project from email.

View your project’s unique email address from the project dropdown menu.

Add your tasks to other related projects.

Tasks can be included in multiple projects.

Add sections to organize tasks in a list project.

Type Tab+N at the end of any task title to make it a section.

Or, add columns to organize tasks in a boards project.

Drag and drop tasks between or within columns to reorder.

Assign your tasks and set due dates.

Never miss a deadline with your project calendar.

Drag and drop tasks on your calendar to change their due dates.

Add everyone who needs to stay updated on your project as members.

Project members will get notified of new conversations, statuses, and tasks.

Post conversations to make announcements or start discussions.

Your post will be sent to all project members.

Use Progress to see how your project is moving forward.

Set a project status to update your team on how it’s going.

The Project Owner will be reminded to set a status once a week.

Open and organize projects from your sidebar.

Favorite projects to pin them to the top of your sidebar.

Click the star button on the left of your project name to favorite it.

Create new projects from any screen using your top bar.

Now you can move projects forward with your team.

Just one more lesson before you dive in.

Communicate and coordinate faster with Inbox.

Check Inbox to quickly read and respond to your latest updates.

Inbox will notify you when you have a task due…

and when teammates update tasks, conversations, and projects you follow.

Open and respond to updates without leaving Inbox.

Click an update and you’ll have all the context you need to respond.

Archive updates you’re ready to dismiss.

Click the X that appears on the right of an update to archive it.

Open Archive to move dismissed updates back to your Inbox.

Click the arrow that appears on the right of an archived update to move it back to Inbox.

Unfollow tasks or projects to stop receiving updates about them.

In the end, you have control over the updates you receive (or choose not to receive)

When you’re ready, you can turn Asana’s Email notifications off.

Most communication with your team can be more easily managed from Inbox. Just remember to check it often.

Congratulations! Now you’re ready to have a great work day with Asana.