Interviewing

Effectively interviewing potential new team members requires coordination between several people in your company. With Asana, interviewers, recruiters, and hiring managers can collaborate on a set of questions to ask each candidate. This will ensure that you ask all candidates the same questions but don’t repeat questions with any one candidate. After all, it’s not just the candidate who wants to look professional in the interview. Take charge of the candidate experience—and make things easier on interviewers—with Asana.

How to build an interview question template project

  1. Create a new project for any open role and title the project “Interview questions for Head of Design,” for example. In the project description, add a link to the job description. Include instructions for interviewers to assign themselves tasks and check them off as they ask questions.

  2. Invite the hiring manager and teammates involved in the interview process from the + button in the top right of your project.

  3. Have the hiring manager add a task for every question you want to ask the candidates for this role.

  4. Start a project conversation to solicit ideas for other questions. You can create tasks directly from the conversation to add questions to the list.

  5. Once created, save your project as a template by clicking the project header dropdown and selecting Save as a Template. Once saved, you can duplicate the template by going to the Templates tab when creating a new project.

  6. Interviewers should assign themselves questions for each candidate and complete the task as each question is asked.

    Interview Questions project in Asana

Asana lets you create a bank of interview questions and assign them to interviewers so everyone knows who will ask which questions. This lets your team cover more ground when evaluating a candidate.

Tips for managing your interview question template project

Create custom fields

You can create custom fields to use on your interview template that will then copy over when you duplicate the template project. You could create a number custom field to give a score of 1–5 on how well they answered the question.

Build an interview question template in Asana

Add custom fields to your interviewing project by clicking the project actions drop-down menu and selecting Manage Custom Fields. From here you can create and manage your custom fields for question scores or whatever other data you need to track.

Communicate with comments

Use comments on each question task to write notes. Or take notes in a new task and then share them when you’re asked for interview feedback.

Use sections

Create sections for your project. Separate questions into whatever categories make sense for the role. We sometimes use sections like “Behavioral,” “Technical,” and “Management.”

Create a master project

Create a master project for general interview questions. Pull relevant questions from this project anytime you are creating a new template.

Don’t start from scratch

The next time you have an open position, use Asana throughout the hiring process. When you have similar roles open, look back at past interview question templates for inspiration.

Using Asana to track interview questions will keep you organized and efficient throughout the interview process, which means you can hire the best candidate, sooner.

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Asana Lessons

Learn the Asana basics in less than 15 minutes with these quick lessons

Tasks

Tasks Lessons

Track all of your work

3 Minutes

My Tasks

My Tasks Lessons

Always know what to do next

3 Minutes

Projects

Projects Lessons

Work with teammates

3 Minutes

Inbox

Inbox Lessons

Communicate even faster

3 Minutes

You can use tasks to track, collaborate on, and organize all your work.

Tasks can be to-dos, ideas, notes, or reminders.

Assign a task to yourself or a teammate.

Press Tab+M to quickly assign a task to yourself.

Add a due date so your deadline is clear.

Add instructions and expectations in the task description field.

Type @ to link to other tasks, people, conversations, or projects.

When you @mention someone, they’ll be added to your task as a follower.

Followers get notified when new comments or attachments are added.

Add anyone who needs to stay up to date on your task as a follower.

They can always unfollow to stop getting notifications on your task.

Add comments to ask questions or give followers updates.

Heart a comment to let followers know you’ve seen it.

Add relevant files or irrelevant GIFs as attachments.

You can also attach directly from Dropbox, Google Drive, or Box.

Create subtasks to break your task into smaller steps.

When you’ve added a subtask, press enter to add another.

Subtasks can contain all the same details as regular tasks.

Click the comment bubble to add comments or attachments to a subtask.

You can create tasks from any screen using your top bar.

Every Task has a unique URL to easily copy and share.

Congrats! Looks like you’re up to the task.

On to the next lesson!

Always know what to do next with My Tasks.

My Tasks is a list of every task assigned to you.

It makes managing your work simple.

Click on your My Tasks list and start typing to add tasks.

Like a text document, add a new line for each new task or paste in any list.

Forward to x@mail.asana.com to turn your emails into tasks

Asana will translate your email into a task, including your attachments.

New tasks will appear at the top of your list in New Tasks.

Tasks you add to My Tasks are private to you.

Click Make Public to share them with your team.

Prioritize tasks as Today, Upcoming, or Later.

Click on the blue dot next to the task, to quickly sort it.

Mark the tasks you’ll have time for Today.

Teammates can view your My Tasks list to see what you’re up to.

They’ll only see tasks you’ve made public or shared in a project (more on projects later).

Mark tasks due within a week as Upcoming so you can see what will be due soon.

On its due date, your task will move from Upcoming to Today.

Just like magic.

Mark tasks due in more than a week for Later.

They’ll be out of your way until their due date approaches.

Your tasks will move from Later to Upcoming a week before they’re due.

Keep My Tasks prioritized to always know what to work on and what’s coming next.

Now you know how to track and plan your work!

Next, learn how to work with your team in Asana.

Work together on groups of tasks with projects.

Projects help you track and organize the steps in a process or initiative.

Like an event plan, product launch, or editorial calendar.

Like My Tasks, simply click and type to add tasks to your project.

If you have your steps in a document or email already, paste in that list.

Add tasks to your project from email.

View your project’s unique email address from the project dropdown menu.

Add your tasks to other related projects.

Tasks can be included in multiple projects.

Add sections to organize tasks in a list project.

Type : at the end of any task title to make it a section.

Or, add columns to organize tasks in a boards project.

Drag and drop tasks between or within columns to reorder.

Assign your tasks and set due dates.

Never miss a deadline with your project calendar.

Drag and drop tasks on your calendar to change their due dates.

Add everyone who needs to stay updated on your project as members.

Project members will get notified of new conversations, statuses, and tasks.

Post conversations to make announcements or start discussions.

Your post will be sent to all project members.

Use Progress to see how your project is moving forward.

Set a project status to update your team on how it’s going.

The Project Owner will be reminded to set a status once a week.

Open and organize projects from your sidebar.

Favorite projects to pin them to the top of your sidebar.

Click the star button on the left of your project name to favorite it.

Create new projects from any screen using your top bar.

Now you can move projects forward with your team.

Just one more lesson before you dive in.

Communicate and coordinate faster with Inbox.

Check Inbox to quickly read and respond to your latest updates.

Inbox will notify you when you have a task due…

and when teammates update tasks, conversations, and projects you follow.

Open and respond to updates without leaving Inbox.

Click an update and you’ll have all the context you need to respond.

Archive updates you’re ready to dismiss.

Click the X that appears on the right of an update to archive it.

Open Archive to move dismissed updates back to your Inbox.

Click the arrow that appears on the right of an archived update to move it back to Inbox.

Unfollow tasks or projects to stop receiving updates about them.

In the end, you have control over the updates you receive (or choose not to receive)

When you’re ready, you can turn Asana’s Email notifications off.

Most communication with your team can be more easily managed from Inbox. Just remember to check it often.

Congratulations! Now you’re ready to have a great work day with Asana.