# Asana vs Todoist: Compare Features & Free Plans > Compare Asana vs Todoist on task management, project planning, automation, AI, collaboration, and free plans. See the breakdown and try Asana for free. Source: https://asana.com/compare/asana-vs-todoist ASANA VS. TODOIST #### Which task management app is right for you? Asana enables teams to plan projects, coordinate work, automate routine tasks, and track results. Todoist is designed for straightforward personal task management. Compare Asana vs Todoist. - [Try for free](/create-account) - [See pricing](https://asana.com/pricing) #### Trusted by 85% of Fortune 100 companies FEATURES - [Try for free](https://asana.com/create-account) #### Asana vs Todoist at a glance Asana offers tasks, subtasks, assignees, due dates, custom fields, attachments, and comments. Todoist provides tasks, subtasks, priorities, labels, and natural-language quick-add. [Learn more.](https://asana.com/features/project-management) #### Task and subtask management Asana provides List, Board, Calendar, Timeline, and Gantt views. Todoist offers List and Board views for organizing tasks within projects. [Learn more.](https://asana.com/features/project-management/project-views) #### Project views for different types of work Asana allows teams to link sequential tasks and designate major project checkpoints as milestones. Todoist does not offer native task dependencies or milestones. [Learn more.](https://asana.com/features/project-management/tasks) #### Task dependencies and milestones Asana enables teams to set company, team, and individual goals and link them to supporting projects, portfolios, and tasks. Todoist does not provide strategic goal tracking connected to project progress. [Learn more.](https://asana.com/features/goals-reporting) #### Strategic goal tracking Asana Portfolios allow teams to group related projects, monitor project health, assign project owners, review status updates, and track shared metrics. Todoist does not offer a native portfolio feature for managing multiple connected projects. [Learn more.](https://asana.com/features/goals-reporting/portfolios) #### Portfolio management Asana lets teams assign work, comment on tasks, send project messages, and share status updates. Todoist supports assignees and comments within shared projects. [Learn more.](https://asana.com/features/project-management/inbox) #### Team collaboration Asana Workflow Builder enables teams to create rules and multi-step processes without coding. Todoist does not offer a comparable native workflow builder. #### Native workflow automation Asana features AI Studio and AI Teammates for projects, workflows, and goals. Todoist AI supports natural-language task entry and Task Assist for task-level assistance. [Learn more.](https://asana.com/product/ai/ai-studio) #### AI for workflows and automation Asana integrates with over 200 workplace tools. Todoist supports approximately 100 integrations for calendars, communication apps, and productivity tools. [Learn more.](https://asana.com/apps?category=all-apps) #### App integrations #### When Asana is the better option Choose Todoist if you mainly manage personal tasks, prefer simple lists and reminders, and want fast natural-language entry. It works best when you do not need dependencies, milestones, portfolios, or reporting. For more complex teamwork, Asana offers the following features: - [Try Asana free](https://asana.com/create-account) Plan every project from start to finish The Citizenry reduced weekly reporting data entry by 6 to 9 hours after centralizing work in Asana. - Organize tasks with sections, milestones, custom fields, and dependencies. - Switch between List, Board, Calendar, Timeline, and Gantt views. - Collect requests, manage approvals, and track project details in one place. - [Project views](/features/project-management/project-views) - [Templates](/features/workflow-automation/project-task-templates) - [Custom fields](/features/project-management/custom-fields) Automate work and track progress According to an IDC survey, Asana customers reported spending 34% less time on administrative tasks and 55% less time searching for information. - Build repeatable workflows without writing code. - Route tasks, update fields, and automatically notify teammates. - Monitor deadlines, workload, goals, and project status. - [Rules](/features/workflow-automation/rules) - [Portfolios](/features/goals-reporting/portfolios) - [Reporting dashboards](/features/goals-reporting/reporting-dashboards) Use AI that understands your work The 2024 State of Work Innovation report by Asana found that busywork accounts for 53% of knowledge workers’ time. - Automate workflows and manual tasks with AI Studio - Assign AI Teammates to work on tasks, projects, and goals. - Use smart summaries to create updates, draft content, and suggest next steps. - [AI Studio](/product/ai/ai-studio) - [AI Teammates](/product/ai/ai-teammates) - [Smart summaries](/product/ai) #### Why our customers prefer Asana "I've used Asana across multiple teams and project types, from marketing campaigns to product development. Compared to other project management tools, ... Asana is my favorite." - [Read full review](https://www.g2.com/products/asana/reviews/asana-review-11157042) "I have used many project management tools, including Monday.com, Trello, ClickUp, and Wrike. Asana has the most intuitive interface, advanced integrations, smart features, and intuitive UI." - [Read full review on G2](https://www.g2.com/products/asana/reviews/asana-review-11170919) “Asana makes it easy to manage and track OKRs. Our entire company knows what the key priorities are and can plan, track, and report on work accordingly. It’s made us much more efficient so we can execute and scale faster.” -Dian Rosanti, Product Management - [Read case study](/case-study/gojek) “As Zoom grew, we wanted a standard view of everything going on so we could prioritize work and make business decisions. We needed visibility, accountability, consistency in how work gets done, and knowledge sharing across teams.” -Ariel Chavan, Head of Security - [Read case study](/case-study/zoom) #### Asana powers teams with flexible, scalable workflows #### Automation and AI #### AI your whole team can actually use Asana AI Teammates understand your goals, projects, and dependencies from day one—Trello’s basic board structure lacks the depth to connect daily cards to high-level strategy. Asana AI Teammates build shared memory that compounds across your whole team—Trello’s Butler automation handles one-off tasks but never learns your team’s broader business context. Every AI action is visible in your activity log, just like a human teammate—Trello’s automations are often hidden, making it difficult to audit AI-driven changes. #### Onboarding and training #### Reduce setup time and accelerate team adoption Asana provides customizable onboarding flows and preconfigured project templates, allowing users to get started quickly and follow clear steps tailored to their team’s needs. Onboarding resources—including Asana Academy, step-by-step tutorials, in-app guidance, and live training—help teams of all sizes adopt new workflows with confidence, minimizing the need for prolonged training or external consultants. Trello provides limited onboarding guidance and minimal structured resources, while Asana provides a guided, user-friendly onboarding experience that reduces training time and accelerates adoption. - [Learn more](https://help.asana.com/s/topic/0TOPc0000003VYlOAM/getting-started) #### User experience and usability #### Structure work with an adaptable interface Asana provides a modern, visually intuitive interface with customizable project views, including lists, boards, calendars, and timelines, so teams can organize work in the way that fits their process best. Users can instantly switch between project views and configure saved tabs for each project to support clarity, prioritization, and efficient task management across the organization. Trello’s free plan includes Kanban-style boards, with additional views available on paid plans, while Asana provides multiple project views that are flexible, accessible, and scalable across teams of all sizes. - [Learn more](/features/project-management/project-views) #### Reporting and analytics #### Real-time dashboards for organization-wide clarity Asana builds reporting dashboards from live project data—no manual updates or spreadsheet exports needed. With Asana, teams can monitor project status, spot risks, and drill into blockers instantly, ensuring alignment across multiple projects and departments. Trello offers only basic, board-level reporting, while Asana delivers cross-project rollups and real-time portfolio insights for tracking project progress at scale. - [Learn more](https://asana.com/features/goals-reporting/reporting-dashboards) #### Integrations and scalability #### Connect 400+ integrations for scalable workflows Asana connects with over 400 apps—including Slack, Google Workspace, Salesforce, and Tableau—so teams can automate handoffs and centralize work in one place. Teams reduce manual updates and keep work in sync by linking Asana to marketing, analytics, and IT tools. Trello supports 200+ integrations, while Asana supports 400+ integrations. - [Learn more](https://asana.com/apps) #### What experts say about Asana A Leader in the Collaborative Work Management three years in a row - [Learn more](/inside-asana/leader-in-2025-gartner-magic-quadrant-collaborative-work-management-report ) A leader in Work Management and OKR Software with more than 12,000 user reviews - [Read user reviews](https://www.g2.com/products/asana/reviews) Asana’s calendars have helped us visualize the work ahead, assess our team’s workload, and deliver projects on time. We can look out across the next few months or simply drill down into this week to make sure we’re on track to complete our goals. We have received very positive feedback from our teams using Asana. The platform helps us execute our processes faster and communication is smoother across teams, both of which reduce internal email overload. Asana delivers increased agility for HelloFresh so we can offer an ever-changing menu in line with dynamic customer requirements. Having the ability to be flexible with Asana was key. It’s always a very thin line between standardization and customization, and every company needs both. #### FAQs #### Pricing & Security #### Is Todoist free? Yes, Todoist offers a free plan for personal task management that includes tasks, due dates, priorities, labels, and a limited number of active projects. Todoist Pro adds more projects, reminders, filters, calendar features, and activity history. Todoist Business adds team workspaces, member management, shared templates, and centralized billing. #### What does the Asana Personal plan include? Asana Personal is free forever for up to two users. It includes unlimited tasks and projects, List, Board, and Calendar views, project messages, basic search, status updates, and access to supported integrations. Individuals and two-person teams can start free, then move to a paid plan when they need more project and workflow features. #### How do Asana Starter and Advanced compare with Todoist Pro and Business? [Asana pricing](https://asana.com/pricing) reflects a broader range of project management capabilities. Todoist Pro primarily adds personal productivity features, while Todoist Business introduces shared workspaces and team administration. Asana Starter includes Timeline and Gantt views, forms, custom fields, dashboards, and Workflow Builder. Asana Advanced adds goals, portfolios, workload planning, approvals, proofing, and advanced reporting for teams managing connected projects. #### How do Asana and Todoist compare in terms of security and administration? Both products offer account protections and administrative options for business customers. Todoist Business emphasizes workspace membership, billing, and team management. Asana’s higher-tier plans support organizations requiring centralized administration, permissions, governance, and security controls. Buyers should review current plan documentation to confirm required security features before purchasing. #### Use Cases & Examples #### What is the 1/3/5 rule in Todoist? The 1/3/5 rule is a daily prioritization method that asks you to plan one large task, three medium tasks, and five small tasks. Todoist users can organize their day around that structure, and Asana users can apply the same method in My Tasks by sorting work by priority and due date. #### How do Asana and Todoist compare with other task apps? Asana, Todoist, TickTick, ClickUp, and Trello each offer distinct approaches to organizing work. The best choice depends on your need for personal planning, visual task boards, or comprehensive project coordination. - **Todoist vs TickTick:** Both focus on personal productivity, reminders, recurring tasks, and daily planning. TickTick adds more built-in calendar and habit-tracking options, while Todoist emphasizes fast task capture and a simple interface. - **Todoist vs Trello:** Todoist organizes work through lists and natural-language task entry. Trello uses cards and kanban boards, which suit visual workflows and stage-based work. - **Todoist vs Asana:**Todoist focuses on fast task capture, personal planning, and straightforward shared lists. Asana supports those needs while adding dependencies, milestones, Timeline and Gantt views, workflow automation, goals, portfolios, workload planning, and reporting for larger projects. **Todoist** **vs** **ClickUp:** Todoist is ideal for individuals seeking a simple to-do list with minimal setup. ClickUp provides more[project management features](https://asana.com/features/project-management), such as multiple views, dashboards, documents, goals, automation, and time tracking, though teams may require additional time for configuration. Todoist and TickTick are suitable for individuals managing their own work. Trello is ideal for teams preferring kanban boards, while ClickUp offers a broader range of configurable project management tools. Asana is best for teams that need to connect tasks to projects, workflows, deadlines, and broader business goals. #### Is Asana or Todoist better for personal use? Todoist is suitable for those who need a fast, minimalist personal to-do list. Asana also supports personal planning through My Tasks and offers additional options to organize projects, add collaborators, and track related work. The best choice depends on whether your task list may evolve into larger projects. #### What types of teams should choose Asana instead of Todoist? Asana is ideal for teams managing campaigns, product launches, client work, operations, events, or other projects with multiple owners and deadlines. Todoist is effective for lighter shared lists. Teams should consider Asana when they require dependencies, milestones, approvals, project views, workflow automation, goals, portfolios, or detailed reporting. #### Migration & Onboarding #### How do you switch from Todoist to Asana? To switch from Todoist to Asana, export your Todoist data as a CSV file, import it into a new Asana project, and rebuild the necessary project structure for your team. - Export the Todoist projects and tasks you want to move. - Import the CSV into Asana and map each column to the correct task field. - Organize imported tasks into projects and sections. - Add owners, priorities, dependencies, milestones, and recurring schedules where needed. - Set up My Tasks so each person can sort work by due date or priority. - Reconnect calendars, file storage, communication apps, and other tools. Some data may not transfer precisely; review comments, labels, recurring tasks, attachments, and task history after import. Teams may also use Pleexy to sync Todoist and Asana during the transition. #### Is Asana hard to learn after using Todoist? Asana offers more project and workflow features than Todoist, so new users may require time to learn its project views, custom fields, dependencies, and automation tools. Teams can begin with List view and My Tasks, then add Timeline, rules, dashboards, goals, and portfolios as their processes evolve. #### What Todoist data can you import into Asana? A CSV import can transfer basic task information, including task names, descriptions, due dates, assignees, and priority, if those fields are included in the export. Some comments, attachments, labels, recurring schedules, and activity history may require manual updates after import. Review the imported project before your team begins using it. #### How should teams set up Asana after switching from Todoist? Begin by recreating the project structure your team uses most frequently. Add sections for project stages, assign each task to a single owner, set due dates, and establish dependencies for sequential work. Then configure My Tasks, project views, rules, forms, dashboards, and integrations according to your team’s workflow. #### Integrations, AI & Automation #### Did Microsoft buy Asana? No, Microsoft did not buy Asana. Asana remains an independent, publicly traded company listed on the New York Stock Exchange under the ticker ASAN. The companies work together through integrations, allowing Asana users to connect Microsoft Teams, Outlook, OneDrive, and other Microsoft products to projects and workflows. #### What integrations do Asana and Todoist offer? Asana integrates with over 200 workplace tools, while Todoist supports approximately 100 integrations focused on calendars, productivity, communication, and task capture. Common integrations include: - Slack for team communication - Gmail for turning messages into tasks - Google Calendar integration for viewing deadlines and scheduled work - Zapier for connecting either platform with additional apps Asana is well-suited for teams that require information to move between multiple business tools. Todoist supports many applications commonly used for personal planning. #### How does Asana automation compare with Todoist? Asana Workflow Builder enables teams to create rules and multi-step processes without coding. Teams can use automation to: - Assign work based on request type - Update custom fields when a task changes - Move tasks between project sections - Route work for review or approval - Notify the next person when work is ready Todoist supports shortcuts, recurring tasks, and third-party integrations, but does not offer a comparable native workflow builder for structured team processes. #### How do Asana AI and Todoist AI compare? Asana’s AI features support project, task, workflow, and goal management. AI Studio and AI Teammates help teams categorize requests, draft content, summarize progress, identify next steps, and complete assigned work. Todoist uses natural language processing to convert typed instructions into tasks, dates, and recurring schedules. Its AI assistant primarily rewrites tasks, breaks work into smaller steps, and suggests actions for individual to-dos. #### Project Management & Collaboration #### Which is better, Asana or Todoist? Todoist is effective for individuals seeking simple task management software to capture and organize personal to-dos. Asana provides advanced project management capabilities, including task assignment, dependencies, goals, reporting, automation, and multiple project views. Teams can begin with Asana’s free Personal plan and add paid features as their needs expand. #### What are the disadvantages of Asana? Asana may offer more project and[task management](https://asana.com/uses/task-management) features than a solo user needs, making setup more complex than with a basic[to-do list app](https://asana.com/uses/to-do-list). Some features, such as Timeline, Gantt charts, portfolios, workload management, and built-in time tracking, are available only on paid plans. The free Personal plan includes unlimited tasks and projects for up to two users. #### How do Asana and Todoist support team collaboration? Both products support shared projects, task assignment, deadlines, comments, and cross-platform functionality for teams using desktop and mobile devices. Asana adds project messages, status updates, approvals, dependencies, multiple project views, and reporting. Todoist is effective for straightforward shared lists, while Asana offers greater structure for team project management involving multiple stages, contributors, or approval steps. #### Which app is better for complex task and project management? Asana is better suited for complex project management, enabling teams to map dependencies, mark milestones, use Kanban boards and Gantt charts, collect requests with forms, automate repeatable steps, track time, and report on project status. Todoist can organize tasks but offers fewer tools for coordinating connected projects, resources, goals, workflows, and detailed task assignments. #### Join 85% of Fortune 100 companies using Asana - [Try for free](/create-account)