# Asana Team Calendar: Shared Group Calendar

> Plan and share work with Asana's free team calendar app. See deadlines, schedules, and content across your team in one shared calendar.

Source: https://asana.com/campaign/team-calendar

#### Create a shared team calendar in Asana

Plan deadlines, assign tasks, and manage projects with a shared calendar app your team can update together.

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Hit your deadlines with shared team calendar software

View your team’s work in one online calendar—so you can hit your deadlines every time.

- [Learn more about Asana](/product)

### With a shared team calendar app, you can...

Share one calendar your whole team can update

- Give teammates one shared calendar for deadlines, milestones, launches, and events.
- Assign owners and due dates so everyone knows who handles each task.
- Update tasks, comments, and dates in Asana as plans change.

- [Goals](/features/goals-reporting/goals)

- [Projects](/features/project-management/projects)

- [Goals](/features/goals-reporting/goals)

See what your team’s working on

- Search for tasks, deadlines, owners, and project details.
- Review team tasks by due date, assignee, project, or custom field.
- Spot upcoming deadlines before they affect handoffs or launch dates.

- [AI status updates](/features/project-management/status-updates)

- [Project views](/features/project-management/project-views)

- [Reporting dashboards](/features/goals-reporting/reporting-dashboards)

Sync Asana with other scheduling tools

- Connect Asana tasks to the calendar app your team already uses.
- Review project deadlines alongside meetings and appointments.
- Open the synced calendar items to return to the original Asana task.

- [App integrations](/apps)

- [Desktop and mobile apps](/features/project-management/mobile-desktop-apps)

#### Calendar

See what your team is working on and track progress against project deadlines.

#### Timeline

Map out project plans so you can see a timeline of tasks and keep work on track.

- [Learn more about Timeline](/product/timeline)

#### Boards

Organize work on a Kanban board and streamline task management at every stage.

- [Learn more about Boards](/uses/kanban-boards)

#### Lists

Capture every step of project work and manage each step from start to finish.

- [Learn more about Lists](/uses/to-do-list)

#### Visualize your work with a shared team calendar

Project Views

Asana makes it easy to plan work the way you want. Choose the view that fits your needs and easily switch from one view to another to see project details in a whole new way.

#### Teams that want results trust Asana

Asana’s calendars have helped us visualize the work ahead, assess our team’s workload, and deliver projects on time. We can look out across the next few months or simply drill down into this week to make sure we’re on track to complete our goals.

#### Manage more than meetings with a shared team calendar app

#### Editorial calendar

Manage all your upcoming content with Asana’s editorial calendar. Track content progress, platform, type, and approval status all in one place.

- [Use template](4bHjjkO7UyfYM95HzeRpgK)

#### Social media calendar

Schedule, track, and manage your social media messaging with Asana’s content calendar template.

- [Use template](/templates/social-media-calendar)

#### AppLovin content calendar template

Use AppLovin's template to track the type of content, status of work, and primary channel of everything your team is publishing each month.

- [Use template](/templates/applovin-content-calendar)

#### Still have questions. We've got answers

#### How do I create a free shared calendar in Asana?

To create a shared team calendar in Asana, start by [opening a free Asana account](https://asana.com/create-account) and creating a project for the work you need to plan. Asana’s Personal plan includes calendar view, unlimited tasks, and unlimited projects for up to two users. Asana’s free team calendar app is ideal for individuals, partners, or very small teams that need a shared calendar for deadlines and project work.

A simple free team calendar setup looks like this:
- Create a new project in Asana.
- Add tasks for the work your team needs to complete.
- Assign owners, so teammates know who handles each task.
- Add due dates so tasks appear in Calendar View.
- Use the monthly view to review upcoming deadlines.
- Add descriptions, files, comments, and approvals.

Teams can use an Asana team calendar to plan campaigns, create content calendars, track events, and project milestones. Since each calendar item connects back to a task, Asana works well for both task and time management, not just event creation.

#### Can I create multiple calendars for different projects in Asana?

Yes, each Asana project can have its own [Calendar View](https://help.asana.com/s/article/calendar-view), so teams can create multiple calendars for different projects, departments, or workflows. For example, a marketing team might use one work calendar for campaign deadlines, another for an editorial schedule, and another for product launch milestones.

A shared calendar app works well when different teams need different owners, dates, and project details. A content calendar might track publish dates and reviews, while an event calendar might track vendor deadlines, recurring events, and day-of tasks.

Teams can also switch views based on the type of planning they need:
- Use Calendar View to review deadlines by date.
- Use List View to manage a detailed to-do list.
- Use Timeline to review schedules and dependencies.
- Use Board View to group work by status, such as requested, in progress, in review, and done.

#### Can I sync Asana with a Google or Outlook Calendar?

Yes, [you can sync Asana](https://help.asana.com/s/article/calendars-and-asana) with Google Calendar, Microsoft Outlook, Apple Calendar, and other calendar tools that support subscriptions by URL. The ability to sync shared work calendars helps teammates review project deadlines in the calendar app they already use for meetings, appointments, and notifications.

This is especially useful for teams that use Google Workspace, Gmail, or Microsoft 365 as part of their daily routine. For example, a consultant with a Google account might use booking pages so clients can schedule meetings, then use Asana to manage follow-up tasks and deadlines.

A few notes about syncing shared calendars:
- Asana tasks with due dates can appear in a connected calendar.
- Each synced calendar item links back to the original Asana task.
- Teammates can open the task to review owners, comments, files, and project details.
- Asana remains the place to update the work behind each deadline.

#### Will Asana calendar tasks appear in my personal calendar app?

Yes, Asana tasks can appear in your personal calendar app after you set up calendar sync. This helps you review project deadlines next to meetings, appointments, birthdays, and personal reminders. For example, you can sync an Asana project or My Tasks with Google Calendar, Outlook, or iCloud calendars that support calendar subscriptions. Some calendar setups use CalDAV, but Asana sync typically works through a calendar subscription link.

Syncing Asana with your calendar app makes it easier to plan your day without constantly switching tools. Your personal calendar shows the date, while Asana stores the task details, owner, comments, files, and next steps your team needs to complete the work.

#### Can I use Asana’s free team calendar app on iPhone or Android?

Yes, teams can use Asana on iPhone, iPad, Apple Watch, and Android devices to review project work, create tasks, assign owners, and update due dates from a phone or tablet. [Asana’s mobile app](https://asana.com/download) also lets users add task descriptions, attach files, and manage work while away from a desktop.

Teams can use Asana on mobile to:
- Add new tasks when work comes up.
- Assign tasks to teammates.
- Set or change due dates.
- Review project details before a meeting.
- Comment on tasks and answer follow-up questions.
- Attach files or images from a mobile device.

#### What is the best free team calendar app for teams?

The best free calendar app depends on what your team needs to manage. Some apps focus on meetings and personal schedules, while others help teams connect dates to tasks, owners, and project details.

Here are a few common options:
- **Asana:** Good for teams that need a shared calendar connected to task management, project owners, approvals, files, and deadlines.
- **Google Calendar:** Good for teams that use Google Workspace, Gmail, and shared calendars for meetings, reminders, and event scheduling.
- **Microsoft Outlook:** Good for teams that use Microsoft 365 and Outlook Calendar for meetings, work schedules, and team availability.
- **Apple Calendar:** Good for Apple users who want a simple calendar app for events, reminders, birthdays, and iCloud calendars.
- **Simple Calendar:** Good for Android users who want a basic offline calendar with a monthly view.
- **Fantastical:** Good for Apple users who want day views, widgets, calendar sets, and a more detailed personal scheduling experience.
- **Morgen:** Good for people who want to plan their day with calendars, tasks, booking pages, and scheduling links.
- **Todoist:** Good for people who want a to-do list app with task deadlines, recurring tasks, and calendar-style planning.

For team projects, Asana works better when your shared calendar needs more than dates and events. In Asana, calendar items connect to tasks, owners, due dates, comments, files, approvals, and project views. That helps teams manage the work behind each deadline, not just the date on the calendar.

Use a standard calendar app when you only need to schedule meetings, appointments, or events. Use Asana when your team needs to plan deadlines, assign owners, track project tasks, and manage work from request through completion.

#### Does Asana have an AI calendar?

Yes, Asana's [AI calendar](https://asana.com/uses/ai-calendar) schedules tasks around deadlines, priorities, available time, and your team's capacity. Asana AI can create time blocks, revise the plan when deadlines change, and sync scheduled work with Google Calendar or Outlook.

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